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Ask the Entrepreneurs: 8 Things Founders Should Take Care of Before Shutting Down for the Holidays

Ask the Entrepreneurs: 8 Things Founders Should Take Care of Before Shutting Down for the Holidays

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What is one thing entrepreneurs forget to automate, systemize, or build processes around before they shut down for holidays?

1. Finances

Kelly Azevedo

    Before you take off, ensure that the finances of your business are handled, including paying employees, accepting automated payments from clients, handing pay failures and paying your own invoices. By automating, you won’t return to an empty bank account and overdue bills.
    Kelly Azevedo, She’s Got Systems

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    2. Time Management

    Grant Gordon

      Entrepreneurs and business owners don’t plan on not being busy. Holidays are meant for friends and family, and although we need to see business boom, you can still plan to focus on your social time without the distractions of a phone, tablet or laptop. Plan your days to be carefree, and “budget” time to check in with work — not the other way around.
      Grant Gordon, Solomon Consulting Group

      3. Social Media Posts

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      Ronnie Castro

        Using a message scheduling tool such as HootSuite is great for planning tweets and other social media posts to hit over the holidays, so you don’t have to. You can rest easy knowing that your followers will automatically continue to get consistent updates and messages from your company during your down time.
        Ronnie Castro, Porch

        4. Holiday Shipping and Returns

        Brett Farmiloe

          Clearly communicating holiday shipping and return information before shutting down is crucial to customer conversions and satisfaction. You can do this in several ways. Your can use language such as, “final day to order to receive by Christmas” on product descriptions and shipping pages. You can also set up an email autoresponder for the emails typically associated with customer questions.
          Brett Farmiloe, Internet Marketing Company

          5. Customer Support

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          Thursday-Bram 2

            You can’t assume that your customers aren’t working just because you’ve taken off for the holidays. You can’t even assume that your customers celebrate the same holidays that you do. So make sure your customers can at least get a basic level of assistance while you’re away. Even writing up fixes for the most common problems they might encounter is a step in the right direction.
            Thursday Bram, Hyper Modern Consulting

            6. Proper Notifications

            Andy Karuza

              Make sure you clearly communicate to people that you’ll be out of office, whether it’s through an email autoresponder or a message you post on your Facebook page. As long as you take the due diligence to announce your impending shut down, your customers and partners will be mostly satisfied with their inability to reach you.
              Andy Karuza, Brandbuddee

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              7. Signed Contracts

              russ oja

                Many companies have a new budget starting in January of each year, which means you should be rather proactive with closing deals in November and December before everybody leaves the office and comes back at the start of the year. Proactive sales in the last few months of the year will help you launch big at the start of the new year.
                Russ Oja, Seattle Windows and Construction, LLC

                8. Team Vacation Tracking

                Nanxi Liu

                  Because our teammates have different dates they are taking off during the holidays, we wanted to be respectful of everyone’s days off. So, we had everyone update the company calendar with the dates they will be available and unavailable during the holidays.
                  Nanxi Liu, Enplug

                  More by this author

                  9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

                  Trending in Productivity

                  1 5 Steps To Move Out Of Stagnancy In Life 2 15 Ways to Practice Positive Self-Talk for Success 3 What Is Procrastination (And the Complete Guide to Stop Procrastinating) 4 10 Best Productivity Tools to Get You More Time in 2019 5 The Secret to Success Is Failure

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                  Last Updated on July 23, 2019

                  5 Steps To Move Out Of Stagnancy In Life

                  5 Steps To Move Out Of Stagnancy In Life

                  In the journey of growth, there are times when we grow and excel. We are endlessly driven and hyped up, motivated to get our goals.

                  Then there are times when we stagnate. We feel uninspired and unmotivated. We keep procrastinating on our plans. More often than not, we get out of a rut, only to get back into another one.

                  How do you know if you are stagnating? Here are some tell-tale signs:

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                  • If you have been experiencing chronic procrastination on your goals
                  • If you don’t ever feel like doing anything
                  • If you keep turning to sleep, eating, games, mindless activities and entertainment for comfort
                  • If you know you should be doing something, but yet you keep avoiding it
                  • If you have not achieved anything new or significant now relative to 1 month, 2 months or 3 months ago
                  • If you have a deep sense of feeling that you are living under your potential

                  When we face stagnation in life, it’s a sign of deeper issues. Stagnation, just like procrastination, is a symptom of a problem. It’s easy to beat ourselves over it, but this approach is not going to help. Here, I will share 5 steps to help you move out of this stagnation. They won’t magically transform your life in 1 night (such changes are never permanent because the foundations are not built), but they will help you get the momentum going and help you get back on track.

                  1. Realize You’re Not Alone

                  Everyone stagnates at some point or another. You are not alone in this and more importantly, it’s normal. In fact, it’s amazing how many of my clients actually face the same predicament, even though all of them come from different walks of life, are of different ages, and have never crossed paths. Realizing you are not alone in this will make it much easier to deal with this period. By trying to “fight it”, you’re only fighting yourself. Accept this situation, acknowledge it, and tell yourself it’s okay. That way, you can then focus on the constructive steps that will really help you.

                  2. Find What Inspires You

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                  Stagnation comes because there isn’t anything that excites you enough to take action. If you don’t have a habit of setting goals, and instead just leave yourself to daily mundanes, it’s not surprising you are experiencing stagnation. What do you want to do if there are no limitations? If you can have whatever you want, what will it be? The answers to these questions will provide the fuel that will drive you forward.

                  On the other hand, even if you are an experienced goal setter, there are times when the goals you set in the past lose their appeal now. It’s normal and it happens to me too. Sometimes we lose touch with our goals, since we are in a different emotional state compared to when we first set them. Sometimes our priorities change and we no longer want to work on those goals anymore. However, we don’t consciously realize this, and what happens is we procrastinate on our goals until it compounds into a serious problem. If that’s the case for you, it’s time to relook into your goals. There’s no point in pursuing goals that no longer inspire you. Trash away your old goals (or just put them aside) and ask yourself what you really want now. Then go for them.

                  3. Give Yourself a Break

                  When’s the last time you took a real break for yourself? 3 months? 6 months? 1 year? Never? Perhaps it’s time to take a time-out. Prolonged working can cause someone to become disillusioned as they lose sight of who they are and what they want.

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                  Go take some extended leave from work. A few days at bare minimum; a few weeks or months will be great. Some of my ex-colleagues have quit their jobs and took months out to do some self-reflection. Of course, some of us might not have that luxury, so we can stick to a few weeks of leave. Go on a trip elsewhere and get away from your work and your life. Use this chance to get a renewed perspective of life. Think about your life purpose, what you want and what you want to create for your life in the future. These are big questions that require deep thinking over them. It’s not about finding the answers at one go, but about taking the first step to finding the answers.

                  4. Shake up Your Routines

                  Being in the same environment, doing the same things over and over again and meeting the same people can make us stagnant. This is especially if the people you spend the most time with are stagnant themselves.

                  Change things around. Start with simple things, like taking a different route to work and eating something different for breakfast. Have your lunch with different colleagues, colleagues you never talked much with. Work in a different cubicle if your work has free and easy seating. Do something different than your usual for weekday evenings and weekends. Cultivate different habits, like exercising every day, listening to a new series of podcasts every morning to work, reading a book, etc (here’s 6 Proven Ways To Make New Habits Stick). The different contexts will give you different stimulus, which will trigger off different thoughts and actions in you.

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                  When I’m in a state of stagnancy, I’ll get a sense of what’s making me stagnate. Sometimes it’s the environment I’m in, sometimes it’s the people I’ve been hanging out with, sometimes it’s my lifestyle. Most of the times it’s a combination of all these. Changing them up helps to stir myself out of the stagnant mode.

                  5. Start with a Small Step

                  Stagnation also comes from being frozen in fear. Maybe you do want this certain goal, but you aren’t taking action. Are you overwhelmed by the amount of work needed? Are you afraid you will make mistakes? Is the perfectionist in you taking over and paralyzing you?

                  Let go of the belief that it has to be perfect. Such a belief is a bane, not a boon. It’s precisely from being open to mistakes and errors that you move forward. Break down what’s before you into very very small steps, then take those small steps, a little step at a time. I had a client who had been stagnating for a long period because he was afraid of failing. He didn’t want to make another move where he would make a mistake. However, not wanting to make a mistake has led him to do absolutely nothing for 2-3 years. On the other hand, by doing just something, you would already be making progress, whether it’s a mistake or not. Even if you make a supposed “mistake”,  you get feedback to do things differently in the next step. That’s something you would never have known if you never made a move.

                  More to Help You Stay Motivated

                  Here are some resources that will help you break out of your current phase:

                  Featured photo credit: Anubhav Saxena via unsplash.com

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