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Ask the Entrepreneurs: 15 Ways to Clean Up and Conquer Office Clutter

Ask the Entrepreneurs: 15 Ways to Clean Up and Conquer Office Clutter


    Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    What’s the coolest gadget (high OR low tech) you have to help you keep your office space organized?

    1. Paint the Town Chalk!

    Yael Cohen

      Our office is an inspiration cave. We can draw and write on every surface, from the white board to the conference table to the windows to the chalk walls. This allows us to not only go with the inspiration but also to visualize our projects and workload.

      Yael Cohen, Fuck Cancer

      2. No More Post-Its With Asana

        After my teams switched to Asana for project management, I noticed there were far less Post-It notes, scribbles and half-filled sheets of scratch paper lying around my office. Entering and organizing our tasks in Asana was easier, and it has also eliminated the digital clutter of separate task lists and the old mile-long to-do list.

        Kelly Azevedo, She’s Got Systems

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        3. Old-Fashioned Post-It Notes

          We use post-it notes as our teamwide “To-Do” list. We stick them on the wall in order to avoid clutter on our desks. We have a goal to pull the notes down every week after accomplishing big sales, operations and marketing goals!
          Aaron Schwartz, Modify Watches

          4. Move to the Cloud

          Louis Lautman

            Move everything to the cloud, so you don’t need any gadgets. If you look at your systems, it is highly probable that you can move many online, so you really don’t need an office. Today, there is more technology than ever that can handle an increasing amount of tasks. Begin to move your work to the cloud and lose the office altogether.
            Louis Lautman, Young Entrepreneur Society

            5. Work the Whiteboard

              We whiteboard everything. From projects to team assignments, presentations to goals and numbers. It is extremely powerful to see your messages in big, dry erase markers every time you walk through the office. It reminds you why you are there and what you need to be doing. That keeps myself and my whole team organized.
              Greg Rollett, The ProductPros

              6. Invest in IdeaPaint

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                We turned our walls into large whiteboards so that no matter where we are in the office, we can write just about anywhere. It comes in handy with the studio setup that we have, and creates a great creative visualization for us too.
                Ashley BodiBusiness Beware

                7. Keep It Simple With a Kamban

                  We’ve tried all kinds of online apps for organization, and our favorite tool ended up being a physical 3’x4′ Kamban board. It’s essentially a whiteboard sectioned off into four parts: to-do, in progress, done (waiting for approval) and icebox (ideas that we put “on ice” for later). We pin colored index cards to the board, and we move them from section to section as we progress.
                  Allie Siarto, Loudpixel

                  8. Mobile Office Grid

                    I use a product called Grid-It! by Cocoon to keep my “mobile office” organized. The Grid-It! is a board with a zipped storage compartment on one side and a mesh of elastic bands on the other. The compartment holds paperwork and discs, while the bands hold everything else (cables, gadgets, hard drives, etc). Simple concept, but it’s made my carry-on bag far more manageable.
                    Colin Wright, Exile Lifestyle

                    9. Adapt With Batteries

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                      I have a battery charger with a variety of different adapters. It allows me to plug most of the gadgets I carry around into it and recharge them. As an added bonus, I’m popular at conferences because I can always provide at least a little charge to anyone with a dying phone, giving us a chance to sit and chat.
                      Thursday Bram, Hyper Modern Consulting

                      10. Rotating Paper File

                        David Allen’s GTD system recommends having a “tickler file.” Basically, this means that you have a file folder for each month and then a series of folders labeled 1 through 31. As paper material comes into your life, you put it in the correct day or, if it’s more than a month away, the folder of the correct month. This is a simple way to keep paper organized and accessible at the right time.
                        Elizabeth SaundersReal Life E®

                        11. Evernote for Everything

                          I scan everything into this program, then tag and sort it. It really takes away the need for me to have paper anywhere in my office. Also, whenever I need something, it is only a quick digital search away — even from my smartphone!
                          Justin Nowak, Mobile Business Advisors

                          12. Monitors and Mice

                          Lucas Sommer

                            To me, this is a no-brainer, but I make sure every person in my office has a second monitor and wireless mouse. Most people are unaware of how much faster they become with a mouse and second monitor, and I make sure everyone has that opportunity. Some people resist claiming that they “work better on their laptop trackpad.” Eventually, they realize.
                            Lucas Sommer, Audimated

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                            13. Keep the Cords Clean

                            Anderson Schoenrock

                              I have a henge dock for my MacBook Pro that keeps all my connectors organized and clean.
                              Anderson Schoenrock, ScanDigital

                              14. Cordies for Cables on the Table

                                The biggest source of office space disorganization is cords — they’re everywhere! Not only are tangled cables for computers a pain to look at, but they can also be a tripping hazard. Cordies — starting at just $9.99 — are available to help. Cordies, created by the cool crowdsourcing invention company Quirky, are design-friendly and effective in organizing stray cables.
                                Doreen Bloch, Poshly Inc.

                                15. There’s a Job Position for That

                                Brent Beshore

                                  A Director of Operations is the best way to keep a business organized. Startups are all about swift changes, and a human can help you adapt and keep pace with those changes a lot better than any single piece of technology can.
                                  Brent Beshore, AdVentures

                                  (Photo credit: Bad Day at Work via Shutterstock)

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                                  1 How Does Setting Goals Lead to Success? 2 9 Best Calendar Apps to Stay on Track in 2020 3 Your Night Routine Guide to Sleeping Better & Waking Up Productive 4 6 Things To Do Every Day To Ensure You Stick To Your Goals 5 Less Thinking, More Doing: Develop the Action Habit Today

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                                  Last Updated on June 29, 2020

                                  How Does Setting Goals Lead to Success?

                                  How Does Setting Goals Lead to Success?

                                  As well as being the founder of Lifehack, I also help people on a one-to-one basis through life coaching.

                                  I’ve been doing this for more than 10 years now and have helped hundreds of clients reevaluate their lives and turn inertia into progress and failure into success.

                                  A common theme I’ve noticed with many of my clients is that they don’t have any definite goals to aim towards.

                                  This has always surprised me, as goal setting is frequently recommended by self-improvement gurus, performance coaches, and business leaders. It’s also something that I learned at university and have implemented successfully in my life ever since.

                                  If you’re similar to the majority of my life coaching clients and you don’t have any definite goals to aim for, then you’re missing out on what is probably the most powerful personal success technique on the planet.

                                  The good news is—you’ve come to the right place for help with this.

                                  In this article, I’ll explain exactly what goal-setting is and how you can put it into action in your life. As you’ll discover, it’s a key that can open many doors for you.

                                  An Introduction to Goal Setting

                                  Goals can be big, small, short-term, long-term, essential, or desirable. But they all share one thing: They will give you something to aim for.

                                  This is important. As just like a ship without a destination, if you have no goals, you’ll end drifting aimlessly.

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                                  Goals give you purpose. They also give you drive and enthusiasm. In other words—they make you feel alive!

                                  If you’ve never spent time setting goals before, then here’s what I recommend you to do:

                                  1. Take some time to evaluate all areas of your life (health, career, family, etc.).
                                  2. Determine which of these areas need a boost.
                                  3. Think of ways in which to achieve this (for example, if you want to boost your health, you could eat less and exercise more).
                                  4. Set some definite goals that you would like to achieve.
                                  5. Write down these goals, including the date you want to accomplish them by.

                                  Now, before you get started on the above, I want to make one thing clear: Goals are not wishful thinking!

                                  By this, I mean that while your goals should be ambitious, they shouldn’t be unrealistic or verging into fantasy land.

                                  For example, wanting to be promoted at work would be a realistic goal while wanting to be President of the United States might not be. (Of course, feel free to prove me wrong!)

                                  If you’re new to the world of goal setting, then I’d recommend you start with easy-to-achieve goals. These could be things such as eating a healthy breakfast, walking more, taking regular breaks from your screen, and sleeping early.

                                  These simple goals might take you a month or so to achieve, including making the daily practices a habit.

                                  Once you’ve successfully accomplished these goals, you’ll find your self-confidence grows, and you’ll be ready to set yourself some bigger goals.

                                  Here are a few examples that you might want to choose or adapt to your personal circumstances:

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                                  • Run a marathon
                                  • Buy a new car
                                  • Learn a new language
                                  • Travel around the world
                                  • Change career
                                  • Retire early
                                  • Write a book

                                  I’m sure you can think of many more things that you would like to achieve. As the famous Shakespeare line neatly states: “The world is your oyster!”

                                  Now, the trick with big goals (as I’ll show in an example shortly) is to break them down into small, bite-sized chunks. This means you’ll have a big end goal, with smaller goals (sometimes referred to as objectives) helping you to gradually achieve your main aim.

                                  When you do this, you’ll make big goals more achievable. Plus, you’ll have an easy way to track how far along the road to your goal you are at any given point in time.

                                  Let’s see this in action…

                                  Going from an Idea to a Global Success

                                  Everything starts with an idea.

                                  And there appears to be no shortage of good ideas in the world. But there is a shortage of people willing to put these ideas into action!

                                  This is the essential step that will move you from being a dreamer to an achiever.

                                  Back in 2005, when I first had the idea for Lifehack, I really only considered it to be a platform to record some of my productivity and self-improvement techniques. I’d developed these during my time at university and as a Software Engineer at Redhat.

                                  However, based on the number of views and positive feedback I received on the first few articles, I quickly realized that Lifehack had the potential to be a popular and successful website—a site that could help transform the lives of people from all across the world.

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                                  It was at that point that I decided to set some goals in place for Lifehack.

                                  The way I did this was to set specific targets for different areas of the business:

                                  1. Number of articles published
                                  2. Amount of time spent writing and promoting the articles
                                  3. Number of new readers
                                  4. Number of new email subscribers
                                  5. Revenue generated from ads

                                  For each of the above, I set weekly, monthly, and yearly targets. These targets were realistic but were also ambitious. In addition, I wrote down the necessary steps to take to achieve each target within the specified time frame.

                                  This goal setting had a powerful impact on my motivation and energy levels. Because I could clearly see what needed to be done to achieve each goal, I found a purpose to my tasks that made them exciting to complete. Each small target achieved took me closer to accomplishing the bigger goals.

                                  For example, my initial goals for writing articles were for just five a week, which equated to 20 per month and just over 100 per year. However, as I dedicated more and more time to Lifehack, I found I was able to exceed my initial goals.

                                  This led me to increase the numbers. Of course, there’s a limit to how many articles one person can write. So when the readership began to exponentially increase, I started to hire other writers to help me out with the site’s content.

                                  From my initial goal of just over 100 articles per year, I’ve used goal setting to help Lifehack publish more than 35,000 articles to date. This is now the largest collection of original self-development articles in the world.

                                  And in terms of readership—this has skyrocketed from a few dozen in 2005 to several million in 2020.

                                  And of course, I have many new goals for Lifehack, including expanding our range of online courses.

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                                  My original goal has always remained the same though: To change people’s lives for the better.

                                  Goal Setting Can Transform Your Life

                                  If you haven’t yet experienced the incredible power of goal setting, then now’s the time to get started.

                                  Build a definite picture of what you want to accomplish, break it down into small, achievable steps, and then start taking action!

                                  You’ll be able to change all areas of your life using this method, including boosting your health, improving your relationships, and transforming your career. You may also want to use goal setting to start a new hobby or plot a path to a prosperous and peaceful retirement.

                                  So please don’t wait for success to drop in your lap (which it is highly unlikely to do). Instead, decide on exactly what you want, then make a plan to get it. This is the secret to lifelong success.

                                  Legendary motivational speaker and author Paul J. Meyer said it well:

                                  “Goal setting is the most important aspect of all improvement and personal development plans. It is the key to all fulfillment and achievement.”

                                  Final Thoughts

                                  Now, let me leave you with five questions that will help you think about your future:

                                  1. What would you like to be doing in 3, 5, and 7 years?
                                  2. What things make you happiest?
                                  3. How can you share your knowledge and experience?
                                  4. Who can help you achieve your goals?
                                  5. What would you like to be your legacy?

                                  Take plenty of time to think about these questions. When the answers come, you’ll be able to start building a picture of how you’d like your life to be—and what goals you need to set to make this picture a reality.

                                  More Tips on Setting Goals

                                  Featured photo credit: Jealous Weekends via unsplash.com

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