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Ask the Entrepreneurs: 15 Ways to Clean Up and Conquer Office Clutter

Ask the Entrepreneurs: 15 Ways to Clean Up and Conquer Office Clutter


    Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    What’s the coolest gadget (high OR low tech) you have to help you keep your office space organized?

    1. Paint the Town Chalk!

    Yael Cohen

      Our office is an inspiration cave. We can draw and write on every surface, from the white board to the conference table to the windows to the chalk walls. This allows us to not only go with the inspiration but also to visualize our projects and workload.

      Yael Cohen, Fuck Cancer

      2. No More Post-Its With Asana

        After my teams switched to Asana for project management, I noticed there were far less Post-It notes, scribbles and half-filled sheets of scratch paper lying around my office. Entering and organizing our tasks in Asana was easier, and it has also eliminated the digital clutter of separate task lists and the old mile-long to-do list.

        Kelly Azevedo, She’s Got Systems

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        3. Old-Fashioned Post-It Notes

          We use post-it notes as our teamwide “To-Do” list. We stick them on the wall in order to avoid clutter on our desks. We have a goal to pull the notes down every week after accomplishing big sales, operations and marketing goals!
          Aaron Schwartz, Modify Watches

          4. Move to the Cloud

          Louis Lautman

            Move everything to the cloud, so you don’t need any gadgets. If you look at your systems, it is highly probable that you can move many online, so you really don’t need an office. Today, there is more technology than ever that can handle an increasing amount of tasks. Begin to move your work to the cloud and lose the office altogether.
            Louis Lautman, Young Entrepreneur Society

            5. Work the Whiteboard

              We whiteboard everything. From projects to team assignments, presentations to goals and numbers. It is extremely powerful to see your messages in big, dry erase markers every time you walk through the office. It reminds you why you are there and what you need to be doing. That keeps myself and my whole team organized.
              Greg Rollett, The ProductPros

              6. Invest in IdeaPaint

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                We turned our walls into large whiteboards so that no matter where we are in the office, we can write just about anywhere. It comes in handy with the studio setup that we have, and creates a great creative visualization for us too.
                Ashley BodiBusiness Beware

                7. Keep It Simple With a Kamban

                  We’ve tried all kinds of online apps for organization, and our favorite tool ended up being a physical 3’x4′ Kamban board. It’s essentially a whiteboard sectioned off into four parts: to-do, in progress, done (waiting for approval) and icebox (ideas that we put “on ice” for later). We pin colored index cards to the board, and we move them from section to section as we progress.
                  Allie Siarto, Loudpixel

                  8. Mobile Office Grid

                    I use a product called Grid-It! by Cocoon to keep my “mobile office” organized. The Grid-It! is a board with a zipped storage compartment on one side and a mesh of elastic bands on the other. The compartment holds paperwork and discs, while the bands hold everything else (cables, gadgets, hard drives, etc). Simple concept, but it’s made my carry-on bag far more manageable.
                    Colin Wright, Exile Lifestyle

                    9. Adapt With Batteries

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                      I have a battery charger with a variety of different adapters. It allows me to plug most of the gadgets I carry around into it and recharge them. As an added bonus, I’m popular at conferences because I can always provide at least a little charge to anyone with a dying phone, giving us a chance to sit and chat.
                      Thursday Bram, Hyper Modern Consulting

                      10. Rotating Paper File

                        David Allen’s GTD system recommends having a “tickler file.” Basically, this means that you have a file folder for each month and then a series of folders labeled 1 through 31. As paper material comes into your life, you put it in the correct day or, if it’s more than a month away, the folder of the correct month. This is a simple way to keep paper organized and accessible at the right time.
                        Elizabeth SaundersReal Life E®

                        11. Evernote for Everything

                          I scan everything into this program, then tag and sort it. It really takes away the need for me to have paper anywhere in my office. Also, whenever I need something, it is only a quick digital search away — even from my smartphone!
                          Justin Nowak, Mobile Business Advisors

                          12. Monitors and Mice

                          Lucas Sommer

                            To me, this is a no-brainer, but I make sure every person in my office has a second monitor and wireless mouse. Most people are unaware of how much faster they become with a mouse and second monitor, and I make sure everyone has that opportunity. Some people resist claiming that they “work better on their laptop trackpad.” Eventually, they realize.
                            Lucas Sommer, Audimated

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                            13. Keep the Cords Clean

                            Anderson Schoenrock

                              I have a henge dock for my MacBook Pro that keeps all my connectors organized and clean.
                              Anderson Schoenrock, ScanDigital

                              14. Cordies for Cables on the Table

                                The biggest source of office space disorganization is cords — they’re everywhere! Not only are tangled cables for computers a pain to look at, but they can also be a tripping hazard. Cordies — starting at just $9.99 — are available to help. Cordies, created by the cool crowdsourcing invention company Quirky, are design-friendly and effective in organizing stray cables.
                                Doreen Bloch, Poshly Inc.

                                15. There’s a Job Position for That

                                Brent Beshore

                                  A Director of Operations is the best way to keep a business organized. Startups are all about swift changes, and a human can help you adapt and keep pace with those changes a lot better than any single piece of technology can.
                                  Brent Beshore, AdVentures

                                  (Photo credit: Bad Day at Work via Shutterstock)

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                                  9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

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                                  Last Updated on November 20, 2020

                                  How to Type Faster: 12 Typing Tips and Techniques

                                  How to Type Faster: 12 Typing Tips and Techniques

                                  Do you know that being able to type faster makes you more productive? In fact, it’ll save you 21 days every year just by typing faster!

                                  Many people look up to master typists and wish that they could handle a keyboard like they do. The truth is that none of them started that way, and they had to learn.

                                  How can you learn how to type faster?

                                  In this article, you’ll learn 12 useful fasting typing tips and techniques.

                                  1. Improve Your Workspace

                                  Many people believe that fast and correct typing will start when you can master the keyboard. However, the truth is that you will need to begin with getting a workspace that is clean, properly ventilated, and comfortable. Also, for optimal typing, you will need to get a table and not work with your laptop or computer on your lap.

                                  If you will be working for an extended period, make sure that you’re comfortable.

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                                  2. Fix Your Posture

                                  If you want to type well, the correct posture will be seated, straight backed, and with your feet planted a little apart, flat on the ground. You wrists should also be positioned in such a way that your fingers can cover the keyboard. Tilt your head a bit as you can look at the screen properly as well.

                                  Adjust your office chair so you’ll be able to easily play with the seat and get a proper posture[1].

                                  Learn how to type faster with correct posture.

                                    3. Hold Your Posture

                                    It is also very important that you keep this position as you type. Ensure that your posture is good, and this way, you will be able to avoid getting aches on your wrists. These aches have a way of slowing you down and keeping you out of rhythm.

                                    Keep your back and shoulders from hunching, and while relaxation should be your key goal as you work on, also be sure to stay upright.

                                    4. Familiarize Yourself with the Keyboard

                                    The keyboard is your tool here, so you will need to get to know it. Fortunately for you, most keyboards that you see will make use of the same layout; the QWERTY layout. It is called that because of the letters that make the top left corner. You’ll also find that a lot of keyboards have keys around these main ones that do several things.

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                                    Here’s a nice video to help you familiarize yourself with the keyboard:

                                    Work on memorizing the positions of the letter keys, as well as some of the most used punctuation marks. You will need to understand where they are without looking at the keyboard. This is the only way you can learn to type fast.

                                    5. Close Your Eyes and Say the Keys out Loud as You Press Them

                                    Another great way to get to know the positions of these letters is to look away from them and directly at the screen. Then, pronounce the keys as you press them and see if you’re correct. This step will go a long way in helping you to memorize the keys, and it can easily help you learn how to type faster.

                                    6. Start Slowly With Touch-Typing

                                    Improving your speed as you type is a matter of developing your muscle memory over time. However, the quickest way to master typing will be learning touch typing[2]. If this is your first time with touch typing, then you might spend a lot of time on this step. However, once you can type key combinations without looking at the keyboard layout, your speed will increase.

                                    7. Don’t Look at Your Hands

                                    The whole essence of this step is to keep you from looking at your keyboard as you type so that your fingers are made to learn how the keys work.

                                    Again, you might find that your speed reduces when you begin, but just stick to it. Touch typing will help you to reach higher speeds and master it.

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                                    8. Practice, Practice, Practice

                                    Mastering the touch typing technique will prove to be a bit finicky, but once your posture is up and you get your fingers where they should be, you can only improve by practicing.

                                    Spare some time on a daily basis to practice and master both accuracy and speed. With continuous practice, you will also notice that you make fewer errors with time.

                                    9. Check out Some Online Typing Games

                                    There are also some websites that can help you with your practicing. They score you and record your words per minute, so you can try improving your record and competing with others as well. Here are some of the best sites:

                                    10. Dictation Practice

                                    If you don’t know what you can write, another alternative to getting good practice is to listen to something and try to type as you hear the words. There is no limit to the kind of things you can write, and you can even make the practice process more fun.

                                    Get an e-book, an online lecture, or listen to a TV show or talk show.

                                    11. Monitor Your Progress

                                    Ensure that you keep track of the progress you make as you go on. However, it is important that you don’t get obsessed with how many words you are able to type in a minute. Rather, ensure that you stay comfortable while you’re practicing. With time, your words per minute will increase, and you’ll be able to clock up some high numbers.

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                                    12. Get Some Formal Training

                                    There are many specially designed courses and typing lessons that will boost your abilities. If you’re willing to improve your skill, get any of these and see how well they work for you:

                                    The Bottom Line

                                    Typing is a skill that takes time to develop, but with practice and dedication, you can learn how to get faster at typing and improve your productivity on a day-to-day basis.

                                    One day, you may even improve your typing so much that you reach 40 wpm!

                                    More Tips on How to Type Faster

                                    Featured photo credit: Cytonn Photography via unsplash.com

                                    Reference

                                    [1] Well: Working WELL anywhere
                                    [2] Techopedia: Touch Typing

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