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Ask the Entrepreneurs: 15 Techniques for Actually Getting Work Done While On the Go

Ask the Entrepreneurs: 15 Techniques for Actually Getting Work Done While On the Go


    Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    How do you stay focused when working on the go — in airports, co-working spaces, Starbucks?

    1. Time Your Work Sessions

    Andy Drish

      Set a timer for thirty minutes and commit to not doing anything else during that time. No phone, no email, no Facebook. Setting a timer frees your mind to focus on the single task at hand without distractions.

      Andy Drish, Referral Squirrel

       

      2. Try the Pomodoro Technique

      Juha Liikala

        The Pomodoro technique is a very effective work-pause-work method invented by Francesco Cirillo in the late ’80s. Each work sprint of 25 minutes is followed by a 5-minute break. First, choose a relatively simple task to accomplish, focus on the task for 25 minutes and then take 5-minute break to grab another cup of coffee. Then, start again. Works like a charm, especially if you’re on the move!

        Juha Liikala, webVehicle Oy

        3. Take Breaks to Network

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          I live by a structured schedule, but it’s hard to concentrate when there’s a lot of opportunity around when I’m working. Scheduling work blocks and breaks is a great way to “reward” myself with time to network, get distracted and enjoy some freedom while still accomplishing my tasks.

          Kelly Azevedo, She’s Got Systems

          4. Reliable WiFi with MiFi

            The danger for me when working on-the-go is the lack of reliable Internet connection. When the connection is spotty, I may get distracted with my phone, a newspaper article and more. Having a MiFi device has been an amazing solution; you’re guaranteed to get a fast and fail-free connection so you can work anywhere, anytime.

            Doreen Bloch, Poshly Inc.

            5. Prep Your Offline Workload

              We tend to have a lot of reliance on Internet access, but sometimes when WiFi is spotty or just unavailable, make sure you have plenty of work you can do offline. You can still upload it online later, if needed. Just thinking about Internet problems can be distracting, so by eliminating the need for Internet access, you can focus more energy on getting your work done.

              Danny Wong, Blank Label Group, Inc.

              6. Set Three Clear Goals

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                When I work away from my desk, I usually list out three things I have to get done. I can network or do anything else I want as soon as I finish that work. I make a point of not doing anything else until I finish that work. I’ve never had a problem telling someone that I simply must get something emailed off before I chat — fellow entrepreneurs in particular often understand!
                Thursday Bram, Hyper Modern Consulting

                7. Artificial Deadlines Really Work!

                  I use a product called Grid-It! by Cocoon to keep my “mobile office” organized. The Grid-It! is a board with a zipped storage compartment on one side and a mesh of elastic bands on the other. The compartment holds paperwork and discs, while the bands hold everything else (cables, gadgets, hard drives, etc). Simple concept, but it’s made my carry-on bag far more manageable.
                  Colin Wright, Exile Lifestyle

                  8. Remember The Milk

                    When traveling, you generally only have a few minutes here and there to really accomplish anything. The way I get around that is to have my to-do list, which is housed at RememberTheMilk.com, stare at me in the face with Priority 1 projects. I then shut the email off so no new distractions come my way. That combination allows me to get things done and then enjoy the world around me.
                    Greg Rollett, The ProductPros

                    9. Wunderlist Stops the Wandering

                      The best tool I have used to help me stay focused on the go is Wunderlist. I can sync my laptop, iPad and iPhone up at all times. If I’m using my phone, I can see the same list of priorities for each client that needs to get done as when I’m on my computer. I think that when you can’t visualize everything that needs to get done, you become easily distracted.
                      Steven Le Vine, grapevine pr

                      10. People Don’t Bother Busy People!

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                      John Hall

                        Staying focused outside of the office is all about the environment, so I put on headphones and listen to some light music. Not only does it block out ambient noise, but people are less likely to distract you if they think you can’t hear them anyway.
                        John Hall, Digital Talent Agents

                         

                        11. Bring Those Headphones

                        Heather Huhman

                          When working outside of an office or your house, it can be easy to get distracted by the immense amount of noise at coffee shops or in the airport. Investing in a nice pair of headphones is a great way to stay focused on the task at hand and tune out the things going on around you.
                          Heather Huhman, Come Recommended

                           

                          12. Divide Tasks by Location

                            When I’m traveling, I divide tasks by location: sitting in the airport, riding in the car, waiting in line, during ascent and descent, and cruising altitude. This requires a bit more planning, but I find that it makes keeping up with email, phone calls and projects relatively easy. The ease and efficiency of never having to wonder what to do now helps me to invest the time wisely.
                            Elizabeth SaundersReal Life E®

                            13. Which Tasks Are Location Independent?

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                            Lucas Sommer

                              If I have to do work in an airport, lobby or Starbucks, I do my best to schedule what I will be working on in advance. Processing data and doing routine tasks is far easier than being creative in these environments. Set yourself up with tasks that you can accomplish given the time, resources and environment.
                              Lucas Sommer, Audimated

                               

                              14. Do a Little Dance!

                              Derek Shanahan

                                Okay, not really dancing; listening to music is kind of a must for me when I’m working in public, while traveling, or otherwise surrounded by people. Let We Are Hunted or The Hype Machine’s Popular list drown out the world, especially in the presence of abundant distractions.
                                Derek Shanahan, Foodtree

                                 

                                15. Keep Co-Working to Truly Work

                                Caitlin McCabe

                                  Working on the go regularly will help train you to focus while outside your own office. A few years ago, I never would have been able to get four emails done as I walk from gate to gate at the airport, but it’s something you can really get good at.
                                  Caitlin McCabe, Real Bullets Branding

                                  (Photo credit: Man Travelling with Read Bag at Airport via Shutterstock)

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                                    Last Updated on June 1, 2021

                                    7 Signs That You’re Way Too Busy (And Need to Change That)

                                    7 Signs That You’re Way Too Busy (And Need to Change That)

                                    “Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

                                    “Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

                                    As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

                                    Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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                                    The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

                                    To help you in that self-assessment, here are 7 signs that you’re way too busy:

                                    1. You Can’t Remember the Last Time You Took a Day Off

                                    Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

                                    “The time to relax is when you don’t have time for it.”

                                    2. Those Closest to You Have Stopped Asking for Your Time

                                    Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

                                    3. Activities like Eating Are Always Done in Tandem with Other Tasks

                                    If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

                                    It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

                                    4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

                                    One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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                                    If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

                                    5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

                                    It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

                                    If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

                                    Try these 5 Ways to Find Time for Exercise.

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                                    6. You Dread Getting up in the Morning

                                    If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

                                    7. “Survival Mode” Is Your Only Mode

                                    If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

                                    So, How To Get out of Busyness?

                                    Take a look at this video:

                                    And these articles to help you get unstuck:

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                                    Featured photo credit: Khara Woods via unsplash.com

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