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Ask the Entrepreneurs: 15 Techniques for Actually Getting Work Done While On the Go

Ask the Entrepreneurs: 15 Techniques for Actually Getting Work Done While On the Go


    Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    How do you stay focused when working on the go — in airports, co-working spaces, Starbucks?

    1. Time Your Work Sessions

    Andy Drish

      Set a timer for thirty minutes and commit to not doing anything else during that time. No phone, no email, no Facebook. Setting a timer frees your mind to focus on the single task at hand without distractions.

      Andy Drish, Referral Squirrel

       

      2. Try the Pomodoro Technique

      Juha Liikala

        The Pomodoro technique is a very effective work-pause-work method invented by Francesco Cirillo in the late ’80s. Each work sprint of 25 minutes is followed by a 5-minute break. First, choose a relatively simple task to accomplish, focus on the task for 25 minutes and then take 5-minute break to grab another cup of coffee. Then, start again. Works like a charm, especially if you’re on the move!

        Juha Liikala, webVehicle Oy

        3. Take Breaks to Network

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          I live by a structured schedule, but it’s hard to concentrate when there’s a lot of opportunity around when I’m working. Scheduling work blocks and breaks is a great way to “reward” myself with time to network, get distracted and enjoy some freedom while still accomplishing my tasks.

          Kelly Azevedo, She’s Got Systems

          4. Reliable WiFi with MiFi

            The danger for me when working on-the-go is the lack of reliable Internet connection. When the connection is spotty, I may get distracted with my phone, a newspaper article and more. Having a MiFi device has been an amazing solution; you’re guaranteed to get a fast and fail-free connection so you can work anywhere, anytime.

            Doreen Bloch, Poshly Inc.

            5. Prep Your Offline Workload

              We tend to have a lot of reliance on Internet access, but sometimes when WiFi is spotty or just unavailable, make sure you have plenty of work you can do offline. You can still upload it online later, if needed. Just thinking about Internet problems can be distracting, so by eliminating the need for Internet access, you can focus more energy on getting your work done.

              Danny Wong, Blank Label Group, Inc.

              6. Set Three Clear Goals

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                When I work away from my desk, I usually list out three things I have to get done. I can network or do anything else I want as soon as I finish that work. I make a point of not doing anything else until I finish that work. I’ve never had a problem telling someone that I simply must get something emailed off before I chat — fellow entrepreneurs in particular often understand!
                Thursday Bram, Hyper Modern Consulting

                7. Artificial Deadlines Really Work!

                  I use a product called Grid-It! by Cocoon to keep my “mobile office” organized. The Grid-It! is a board with a zipped storage compartment on one side and a mesh of elastic bands on the other. The compartment holds paperwork and discs, while the bands hold everything else (cables, gadgets, hard drives, etc). Simple concept, but it’s made my carry-on bag far more manageable.
                  Colin Wright, Exile Lifestyle

                  8. Remember The Milk

                    When traveling, you generally only have a few minutes here and there to really accomplish anything. The way I get around that is to have my to-do list, which is housed at RememberTheMilk.com, stare at me in the face with Priority 1 projects. I then shut the email off so no new distractions come my way. That combination allows me to get things done and then enjoy the world around me.
                    Greg Rollett, The ProductPros

                    9. Wunderlist Stops the Wandering

                      The best tool I have used to help me stay focused on the go is Wunderlist. I can sync my laptop, iPad and iPhone up at all times. If I’m using my phone, I can see the same list of priorities for each client that needs to get done as when I’m on my computer. I think that when you can’t visualize everything that needs to get done, you become easily distracted.
                      Steven Le Vine, grapevine pr

                      10. People Don’t Bother Busy People!

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                      John Hall

                        Staying focused outside of the office is all about the environment, so I put on headphones and listen to some light music. Not only does it block out ambient noise, but people are less likely to distract you if they think you can’t hear them anyway.
                        John Hall, Digital Talent Agents

                         

                        11. Bring Those Headphones

                        Heather Huhman

                          When working outside of an office or your house, it can be easy to get distracted by the immense amount of noise at coffee shops or in the airport. Investing in a nice pair of headphones is a great way to stay focused on the task at hand and tune out the things going on around you.
                          Heather Huhman, Come Recommended

                           

                          12. Divide Tasks by Location

                            When I’m traveling, I divide tasks by location: sitting in the airport, riding in the car, waiting in line, during ascent and descent, and cruising altitude. This requires a bit more planning, but I find that it makes keeping up with email, phone calls and projects relatively easy. The ease and efficiency of never having to wonder what to do now helps me to invest the time wisely.
                            Elizabeth SaundersReal Life E®

                            13. Which Tasks Are Location Independent?

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                            Lucas Sommer

                              If I have to do work in an airport, lobby or Starbucks, I do my best to schedule what I will be working on in advance. Processing data and doing routine tasks is far easier than being creative in these environments. Set yourself up with tasks that you can accomplish given the time, resources and environment.
                              Lucas Sommer, Audimated

                               

                              14. Do a Little Dance!

                              Derek Shanahan

                                Okay, not really dancing; listening to music is kind of a must for me when I’m working in public, while traveling, or otherwise surrounded by people. Let We Are Hunted or The Hype Machine’s Popular list drown out the world, especially in the presence of abundant distractions.
                                Derek Shanahan, Foodtree

                                 

                                15. Keep Co-Working to Truly Work

                                Caitlin McCabe

                                  Working on the go regularly will help train you to focus while outside your own office. A few years ago, I never would have been able to get four emails done as I walk from gate to gate at the airport, but it’s something you can really get good at.
                                  Caitlin McCabe, Real Bullets Branding

                                  (Photo credit: Man Travelling with Read Bag at Airport via Shutterstock)

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                                    Last Updated on September 23, 2020

                                    5 Reasons for Your Facebook Addiction (and How to Break It)

                                    5 Reasons for Your Facebook Addiction (and How to Break It)

                                    Facebook is embedded into lives around the world. We use it to connect with friends, share important milestones, and check in with the news. However, what may seem like harmless scrolling can become harmful if it takes up inordinate amounts of time and turns into a Facebook addiction.

                                    The first step to breaking any bad habit is to understand the symptoms and psychological triggers that made you pick up the habit in the first place. Below you’ll find the common causes, and the good news is that, once you’ve identified them, you can implement specific strategies to get over your Facebook addiction.

                                    Symptoms of a Facebook Addiction

                                    Do you find that the first thing you do when you wake up is grab your phone and scroll through Facebook? Is it the last thing you see before falling asleep? You may have a Facebook addiction. Here are some more of the signs and symptoms[1]:

                                    • You end up spending hours on Facebook, even when you don’t mean to.
                                    • You use Facebook to escape problems or change your mood.
                                    • You go to sleep later because you’re glued to your screen.
                                    • Your relationships are suffering because you spend more time on your phone than you do talking with the people you care about.
                                    • You automatically pull out your phone when you have free time.

                                    You can check out this TED Talk by Tristan Harris to understand how Facebook and other social media gain and hold our attention:

                                    Psychological Reasons for a Facebook Addiction

                                    A compulsive Facebook addiction doesn’t come out of nowhere. There are often root causes that push you into Facebook, which can ultimately manifest as an addiction once you become dependent on it. Here are some of the common causes.

                                    Procrastination

                                    Facebook can cause procrastination, but many times, your tendency to procrastinate can lead you to scrolling through your Facebook feed.

                                    Facebook capitalizes on your tendency to procrastinate[2] by incorporating a news feed with an infinite scroll. No matter how far down you go, there will always be more memes and status updates to keep you distracted from whatever you should be doing.

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                                    Thus, it might be helpful to change your perception of Facebook. Instead of looking at it like a place to be social or kill time, frame Facebook as the enemy of your productivity and purpose. Doesn’t sound as tempting now, right?

                                    Loneliness or Indecision

                                    Facebook resembles a boring reality TV show that is on full display during every hour of the day. Do you really need to tell everybody what you ate for lunch? I doubt it.

                                    You don’t share such trivial details to add value to people’s lives. You’re likely doing it because you’re lonely and in need of attention or approval[3].

                                    Seeking opinions from your friends could be a sign of indecision or low self-confidence. If you get a bad suggestion, then you can conveniently blame somebody else, thus protecting your ego.

                                    Social Comparisons

                                    Social comparison is a natural part of being human[4]. We need to know where we stand in order to judge our rank among our peers. And Facebook has made this all too easy.

                                    When we get into Facebook, our brains are bombarded by hundreds of people to compare ourselves to. We see our cousin’s amazing vacation to Europe, our friend’s adorable baby, our brother’s new puppy, etc. Everything looks better than what we have because, of course, people are only going to post the best parts.

                                    This extreme form of social comparison with a Facebook addiction can, unfortunately, lead to depression. One study pointed out that “people feel depressed after spending a great deal of time on Facebook because they feel badly when comparing themselves to others”[5].

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                                    People-Pleasing

                                    Facebook takes advantage of your desire for instant gratification[6]. Your brain receives a dopamine hit every time you see that red notification light up. Dopamine is a chemical in your brain that causes you to seek pleasure from things.

                                    Pleasure sounds nice in theory, but dopamine is responsible for self-destructive behavior if overproduced. Thus, becoming a slave to your notifications can destroy your self-control in a hurry.

                                    If that wasn’t bad enough, the human desire to be liked and accepted is at play, too. Every time you get a “Like,” your brain decides that means somebody likes you. Keep this up and you’ll turn into an addict desperate for another “hit.”

                                    Fear of Missing out (FOMO)

                                    Facebook wrecks your focus by preying on your fear of missing out. You check your Facebook feed during a date because you don’t want to miss any interesting updates. You check your messages while you drive because a friend might have something exciting to share.

                                    One study found that “a high level of fear of missing out and high narcissism are predictors of Facebook intrusion, while a low level of fear of missing out and high narcissism are related to satisfaction with life”[7].

                                    Therefore, while you may feel temporarily glad that you didn’t miss something, research shows that FOMO will actually reduce your overall life satisfaction.

                                    How to Break a Facebook Addiction

                                    Now that you know some of the causes of a Facebook addiction, you may be ready to break it. If so, follow these 5 steps to get over your addiction and improve your mental health.

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                                    1. Admit the Addiction

                                    You can’t fix a problem if you deny it exists. Don’t beat yourself up, but do try and be honest enough to admit you’re a Facebook addict. If it makes you feel any better, I’m a recovering addict myself. There is no reason to be ashamed.

                                    Telling a trusted friend might help you stay accountable, especially if they share your goal.

                                    2. Be Mindful of Triggers

                                    In order to discover the triggers that lead you to use Facebook, ask yourself the following questions. It may be helpful to write them down at a journal.

                                    • What did I do? (scrolling, sharing, notification checking, etc.)
                                    • When did I do it? (down-time at work, as soon as you woke up, right before bed, on a date, etc.)
                                    • What happened right before? (a stressful event, boredom, etc.)
                                    • How did this make me feel? (stressed, anxious, sad, angry, etc.)

                                    Once you’re aware of what pushes you to use Facebook, you can work on tackling those specific things to get over your Facebook addiction.

                                    3. Learn to Recognize the Urge

                                    Every time you feel the urge to update your status or check your feed, recognize that impulse for what it is (a habitual behavior—NOT a conscious decision). This is especially powerful when you complete step 2 because you’ll be able to make a mental note of the specific psychological trigger at play.

                                    Have a plan for when you feel the desire to use Facebook. For example, if you know you use it when you’re bored, plan to practice a hobby instead. If you use it when you’re stressed, create a relaxation routine instead of jumping on Facebook.

                                    4. Practice Self-Compassion

                                    Facebook is an epic time-suck, but that doesn’t mean you should criticize yourself every time you log-on to your feed. Beating yourself up will make you feel bad about yourself, which will ironically cause you to be even more tempted.

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                                    Self-loathing can only lead to failure. You might end up deciding it’s hopeless because you are “too lazy.”  If you want to break your addiction for good, then you need to be self-compassionate.

                                    5. Replace the Addiction With a Positive Alternative

                                    It’s a lot easier to eliminate a bad habit when you decide on a good habit that you would like to replace it with. I applied this idea by choosing to pick up a book every time I was tempted to check my feed.

                                    The result blew my mind. I read over a hundred pages in the first day! Trust me when I say those “few minutes of down-time” can add up to an obscene amount of waste.

                                    Having a specific metric to track is important. If you want to stay encouraged, you need to have compelling evidence that your time would be better spent elsewhere.

                                    For example, download an app to help you determine exactly how much time is spent on Facebook so you know how much of your life you’re losing to it. Then, when you find a healthy alternative, you can feel good about all the time you’re giving to it!

                                    Final Thoughts

                                    Facebook addictions aren’t uncommon in today’s technologically dependent world. In the pursuit of human connection, we’ve mistakenly taken our interactions online, thinking it would be an easier alternative. Unfortunately, this is no replacement for genuine, face-to-face interaction in real life.

                                    If you think you have a problem, there are things you can do to tackle it. Get started today and improve your overall well-being.

                                    More on How to Use Social Media Less

                                    Featured photo credit: Tim Bennett via unsplash.com

                                    Reference

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