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Ask the Entrepreneurs: 15 Techniques for Actually Getting Work Done While On the Go

Ask the Entrepreneurs: 15 Techniques for Actually Getting Work Done While On the Go


    Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

    Here’s the question posed in this edition of Ask The Entrepreneurs:

    How do you stay focused when working on the go — in airports, co-working spaces, Starbucks?

    1. Time Your Work Sessions

    Andy Drish

      Set a timer for thirty minutes and commit to not doing anything else during that time. No phone, no email, no Facebook. Setting a timer frees your mind to focus on the single task at hand without distractions.

      Andy Drish, Referral Squirrel

       

      2. Try the Pomodoro Technique

      Juha Liikala

        The Pomodoro technique is a very effective work-pause-work method invented by Francesco Cirillo in the late ’80s. Each work sprint of 25 minutes is followed by a 5-minute break. First, choose a relatively simple task to accomplish, focus on the task for 25 minutes and then take 5-minute break to grab another cup of coffee. Then, start again. Works like a charm, especially if you’re on the move!

        Juha Liikala, webVehicle Oy

        3. Take Breaks to Network

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          I live by a structured schedule, but it’s hard to concentrate when there’s a lot of opportunity around when I’m working. Scheduling work blocks and breaks is a great way to “reward” myself with time to network, get distracted and enjoy some freedom while still accomplishing my tasks.

          Kelly Azevedo, She’s Got Systems

          4. Reliable WiFi with MiFi

            The danger for me when working on-the-go is the lack of reliable Internet connection. When the connection is spotty, I may get distracted with my phone, a newspaper article and more. Having a MiFi device has been an amazing solution; you’re guaranteed to get a fast and fail-free connection so you can work anywhere, anytime.

            Doreen Bloch, Poshly Inc.

            5. Prep Your Offline Workload

              We tend to have a lot of reliance on Internet access, but sometimes when WiFi is spotty or just unavailable, make sure you have plenty of work you can do offline. You can still upload it online later, if needed. Just thinking about Internet problems can be distracting, so by eliminating the need for Internet access, you can focus more energy on getting your work done.

              Danny Wong, Blank Label Group, Inc.

              6. Set Three Clear Goals

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                When I work away from my desk, I usually list out three things I have to get done. I can network or do anything else I want as soon as I finish that work. I make a point of not doing anything else until I finish that work. I’ve never had a problem telling someone that I simply must get something emailed off before I chat — fellow entrepreneurs in particular often understand!
                Thursday Bram, Hyper Modern Consulting

                7. Artificial Deadlines Really Work!

                  I use a product called Grid-It! by Cocoon to keep my “mobile office” organized. The Grid-It! is a board with a zipped storage compartment on one side and a mesh of elastic bands on the other. The compartment holds paperwork and discs, while the bands hold everything else (cables, gadgets, hard drives, etc). Simple concept, but it’s made my carry-on bag far more manageable.
                  Colin Wright, Exile Lifestyle

                  8. Remember The Milk

                    When traveling, you generally only have a few minutes here and there to really accomplish anything. The way I get around that is to have my to-do list, which is housed at RememberTheMilk.com, stare at me in the face with Priority 1 projects. I then shut the email off so no new distractions come my way. That combination allows me to get things done and then enjoy the world around me.
                    Greg Rollett, The ProductPros

                    9. Wunderlist Stops the Wandering

                      The best tool I have used to help me stay focused on the go is Wunderlist. I can sync my laptop, iPad and iPhone up at all times. If I’m using my phone, I can see the same list of priorities for each client that needs to get done as when I’m on my computer. I think that when you can’t visualize everything that needs to get done, you become easily distracted.
                      Steven Le Vine, grapevine pr

                      10. People Don’t Bother Busy People!

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                      John Hall

                        Staying focused outside of the office is all about the environment, so I put on headphones and listen to some light music. Not only does it block out ambient noise, but people are less likely to distract you if they think you can’t hear them anyway.
                        John Hall, Digital Talent Agents

                         

                        11. Bring Those Headphones

                        Heather Huhman

                          When working outside of an office or your house, it can be easy to get distracted by the immense amount of noise at coffee shops or in the airport. Investing in a nice pair of headphones is a great way to stay focused on the task at hand and tune out the things going on around you.
                          Heather Huhman, Come Recommended

                           

                          12. Divide Tasks by Location

                            When I’m traveling, I divide tasks by location: sitting in the airport, riding in the car, waiting in line, during ascent and descent, and cruising altitude. This requires a bit more planning, but I find that it makes keeping up with email, phone calls and projects relatively easy. The ease and efficiency of never having to wonder what to do now helps me to invest the time wisely.
                            Elizabeth SaundersReal Life E®

                            13. Which Tasks Are Location Independent?

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                            Lucas Sommer

                              If I have to do work in an airport, lobby or Starbucks, I do my best to schedule what I will be working on in advance. Processing data and doing routine tasks is far easier than being creative in these environments. Set yourself up with tasks that you can accomplish given the time, resources and environment.
                              Lucas Sommer, Audimated

                               

                              14. Do a Little Dance!

                              Derek Shanahan

                                Okay, not really dancing; listening to music is kind of a must for me when I’m working in public, while traveling, or otherwise surrounded by people. Let We Are Hunted or The Hype Machine’s Popular list drown out the world, especially in the presence of abundant distractions.
                                Derek Shanahan, Foodtree

                                 

                                15. Keep Co-Working to Truly Work

                                Caitlin McCabe

                                  Working on the go regularly will help train you to focus while outside your own office. A few years ago, I never would have been able to get four emails done as I walk from gate to gate at the airport, but it’s something you can really get good at.
                                  Caitlin McCabe, Real Bullets Branding

                                  (Photo credit: Man Travelling with Read Bag at Airport via Shutterstock)

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                                    1 How Self Care Can Help You Live Your Best Life 2 How to Develop Mental Toughness to Help You Stay Strong 3 How to Calm Down When You’re Stressed and Anxious 4 How to Reinvent Yourself And Redefine Your Future 5 22 Tips for Effective Deadlines

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                                    Published on April 16, 2019

                                    How Self Care Can Help You Live Your Best Life

                                    How Self Care Can Help You Live Your Best Life

                                    When was the last time you did something for yourself?

                                    Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

                                    Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

                                    However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

                                    And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

                                    So how can you make that happen?

                                    Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

                                    Listen to Yourself

                                    The bulk of self-care is knowing yourself.

                                    This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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                                    What is your purpose?

                                    Have you ever thought about this question?

                                    Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

                                    In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

                                    Do you feel like you are fulfilling your purpose through any of these roles?

                                    All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

                                    If you have your purpose defined, then that’s awesome! You know what drives you and why.

                                    But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

                                    For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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                                    If you’d like to learn more about finding your purpose, then I recommend you check out this article:

                                    How to Get Motivated and Be Happy Every Day When You Wake Up

                                    Seek Out Continuous Education

                                    Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

                                    It’s Super Practical

                                    Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

                                    You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

                                    When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

                                    Your Confidence Will Skyrocket

                                    You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

                                    You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

                                    You’ll Be More Desired in the Job Market

                                    Another obvious reason for continuous education, is that your employability will also increase.

                                    With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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                                    In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

                                    Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

                                    People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

                                    We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

                                    “Knowledge is choice.”

                                    Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

                                    Improve Your Habits (Both at Work and at Home)

                                    Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

                                    Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

                                    Good Habits Allow You to Reach Your Goals

                                    Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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                                    When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

                                    Habits Make Your Time a Priority

                                    How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

                                    It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

                                    This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

                                    Your Well Being Comes First

                                    We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

                                    If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

                                    The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

                                    Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

                                    Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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