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12 Gmail Plugins to Boost Productivity

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12 Gmail Plugins to Boost Productivity

Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite Gmail plugin or service to increase email productivity and efficiency?

1. Rapportive

    I love using Rapportive to get some (publicly available) background info on the person who has just emailed me. With so many colleagues, clients and contacts, it’s great to place the email with a name, face, business and social media presence.

    Kelly Azevedo, She’s Got Systems

    2. Send & Archive

      In Gmail’s Labs section, you’ll find a free add-on called Send & Archive, and it’s a godsend when it comes to keep your inbox neat and tidy. Every time you reply to an email, you can just hit this button. It will send the email and archive the thread so it’s not clogging up your inbox. I couldn’t do email without it!

      Nathalie Lussier, The Website Checkup Tool

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      3. Ecquire

        Ecquire is my new favorite addition to my email inbox. The tool allows me to send my emails and contacts into our CRM system with just one click from my inbox. It saves a lot of time, and it helps our whole team get on the same page about our customers.

        Doreen Bloch, Poshly Inc.

        4. Boomerang

          I love having the ability to schedule an email to be sent later on a specific time or day. Boomerang also helps keep track of important messages by bringing them back into my inbox, and reminds me when I need to follow-up, which is extremely helpful when it comes to media and client relations, particularly when folks are in different time zones.

          Heather Huhman, Come Recommended

          5. Email Game

            The software company, Baydin, recently created a really great email tool that I use everyday now. It’s called Email Game, and it sounds a lot less professional than it really is. In a nutshell, it serves all of your emails, in chronological order, one-by-one as quickly as possible for you to respond to. In doing so, you are battling against a clock and earning points for time that you save.

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            Logan Lenz, Endagon

            6. KeyRocket

              KeyRocket for Gmail displays the keyboard shortcuts for your actions in a pretty, simple way — a subtle way of forcing you to learn them and move (roughly) a trillion times faster in your inbox.

              Derek Flanzraich, Greatist

              7. Unroll.me

                Cutting down on newsletters is a never ending task. With Unroll.me you can unsubscribe from a huge chunk of newsletters in one go, which ultimately will save you a ton of time.

                Ben Lang, EpicLaunch

                8. Dropbox

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                  I use the free email account Dropbox gives you to send emails from lists. Then, it’s all in once nice folder I can rifle through each morning instead of clogging up my main inbox.

                  Sam Davidson, Cool People Care, Inc.

                  9. FollowUp

                    FollowUp lets me set reminders as simply as sending an email (for example, by bcc’ing 1week@followu p.cc). It also integrates with my calendar. This service allows me to rest assured that I’ll receive reminders/follow-ups later in my email and can keep my current inbox neat and organized. I’ve developed many tricks to enhance this tool for my needs too!

                    Jesse Pujji, Ampush|social

                    10. ActiveInbox

                      I like ActiveInbox because it turns my emails into actions and allows me to manage my messages better. It’s instant organization of something that can easily spiral out of control!

                      DC Fawcett, Paramount Digital Publishing

                      11. Auto-Advance

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                        If you like to power through a lot of emails at once, this tool in Gmail Labs is huge. When you finish sending an email, rather than taking you back to your inbox, it just takes you to the next email in your inbox. No longer do you have to search through and decide what to respond to next. It forces me to take some action on my messages and has dramatically cut down on email response time.

                        Sean Ogle, Location 180, LLC

                        12. Canned Responses

                          Google Labs has a cool, simple tool called Canned Responses. You can save a form email and then insert that into fu ture correspondences as appropriate. This has helped us manage our hiring process, our customer service needs and even some investor discussions. Put in the deep thought and refine your messaging once, saving you time in all future similar situations.

                          Aaron Schwartz, Modify Watches

                          Featured photo credit: Plug Outlet via Shutterstock

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                          Trending in Productivity

                          1 How to Use Travel Time Effectively 2 7 Most Effective Methods of Time Management to Boost Productivity 3 How to Manage a Failing Team (Or an Underperforming Team) 4 7 Reasons Why Team Management Is Important 5 How to Be a Good Manager And Leader

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                          Last Updated on January 13, 2022

                          How to Use Travel Time Effectively

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                          How to Use Travel Time Effectively

                          Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

                          Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

                          Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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                          1. Take Your Time Getting There

                          As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

                          But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

                          Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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                          2. Go Gadget-Free

                          This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

                          If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

                          3. Reflect and Prepare

                          Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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                          After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

                          Conclusion

                          Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

                          More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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                          If you do that, you’ll have a better chance to be who you want to be when you leave.

                          Featured photo credit: bruce mars via unsplash.com

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