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12 Gmail Plugins to Boost Productivity

12 Gmail Plugins to Boost Productivity

Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What’s your favorite Gmail plugin or service to increase email productivity and efficiency?

1. Rapportive

    I love using Rapportive to get some (publicly available) background info on the person who has just emailed me. With so many colleagues, clients and contacts, it’s great to place the email with a name, face, business and social media presence.

    Kelly Azevedo, She’s Got Systems

    2. Send & Archive

      In Gmail’s Labs section, you’ll find a free add-on called Send & Archive, and it’s a godsend when it comes to keep your inbox neat and tidy. Every time you reply to an email, you can just hit this button. It will send the email and archive the thread so it’s not clogging up your inbox. I couldn’t do email without it!

      Nathalie Lussier, The Website Checkup Tool

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      3. Ecquire

        Ecquire is my new favorite addition to my email inbox. The tool allows me to send my emails and contacts into our CRM system with just one click from my inbox. It saves a lot of time, and it helps our whole team get on the same page about our customers.

        Doreen Bloch, Poshly Inc.

        4. Boomerang

          I love having the ability to schedule an email to be sent later on a specific time or day. Boomerang also helps keep track of important messages by bringing them back into my inbox, and reminds me when I need to follow-up, which is extremely helpful when it comes to media and client relations, particularly when folks are in different time zones.

          Heather Huhman, Come Recommended

          5. Email Game

            The software company, Baydin, recently created a really great email tool that I use everyday now. It’s called Email Game, and it sounds a lot less professional than it really is. In a nutshell, it serves all of your emails, in chronological order, one-by-one as quickly as possible for you to respond to. In doing so, you are battling against a clock and earning points for time that you save.

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            Logan Lenz, Endagon

            6. KeyRocket

              KeyRocket for Gmail displays the keyboard shortcuts for your actions in a pretty, simple way — a subtle way of forcing you to learn them and move (roughly) a trillion times faster in your inbox.

              Derek Flanzraich, Greatist

              7. Unroll.me

                Cutting down on newsletters is a never ending task. With Unroll.me you can unsubscribe from a huge chunk of newsletters in one go, which ultimately will save you a ton of time.

                Ben Lang, EpicLaunch

                8. Dropbox

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                  I use the free email account Dropbox gives you to send emails from lists. Then, it’s all in once nice folder I can rifle through each morning instead of clogging up my main inbox.

                  Sam Davidson, Cool People Care, Inc.

                  9. FollowUp

                    FollowUp lets me set reminders as simply as sending an email (for example, by bcc’ing [email protected] p.cc). It also integrates with my calendar. This service allows me to rest assured that I’ll receive reminders/follow-ups later in my email and can keep my current inbox neat and organized. I’ve developed many tricks to enhance this tool for my needs too!

                    Jesse Pujji, Ampush|social

                    10. ActiveInbox

                      I like ActiveInbox because it turns my emails into actions and allows me to manage my messages better. It’s instant organization of something that can easily spiral out of control!

                      DC Fawcett, Paramount Digital Publishing

                      11. Auto-Advance

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                        If you like to power through a lot of emails at once, this tool in Gmail Labs is huge. When you finish sending an email, rather than taking you back to your inbox, it just takes you to the next email in your inbox. No longer do you have to search through and decide what to respond to next. It forces me to take some action on my messages and has dramatically cut down on email response time.

                        Sean Ogle, Location 180, LLC

                        12. Canned Responses

                          Google Labs has a cool, simple tool called Canned Responses. You can save a form email and then insert that into fu ture correspondences as appropriate. This has helped us manage our hiring process, our customer service needs and even some investor discussions. Put in the deep thought and refine your messaging once, saving you time in all future similar situations.

                          Aaron Schwartz, Modify Watches

                          Featured photo credit: Plug Outlet via Shutterstock

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                          1 How Self Care Can Help You Live Your Best Life 2 How to Develop Mental Toughness to Help You Stay Strong 3 How to Calm Down When You’re Stressed and Anxious 4 How to Reinvent Yourself And Redefine Your Future 5 22 Tips for Effective Deadlines

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                          Published on April 16, 2019

                          How Self Care Can Help You Live Your Best Life

                          How Self Care Can Help You Live Your Best Life

                          When was the last time you did something for yourself?

                          Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

                          Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

                          However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

                          And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

                          So how can you make that happen?

                          Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

                          Listen to Yourself

                          The bulk of self-care is knowing yourself.

                          This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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                          What is your purpose?

                          Have you ever thought about this question?

                          Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

                          In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

                          Do you feel like you are fulfilling your purpose through any of these roles?

                          All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

                          If you have your purpose defined, then that’s awesome! You know what drives you and why.

                          But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

                          For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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                          If you’d like to learn more about finding your purpose, then I recommend you check out this article:

                          How to Get Motivated and Be Happy Every Day When You Wake Up

                          Seek Out Continuous Education

                          Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

                          It’s Super Practical

                          Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

                          You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

                          When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

                          Your Confidence Will Skyrocket

                          You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

                          You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

                          You’ll Be More Desired in the Job Market

                          Another obvious reason for continuous education, is that your employability will also increase.

                          With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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                          In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

                          Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

                          People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

                          We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

                          “Knowledge is choice.”

                          Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

                          Improve Your Habits (Both at Work and at Home)

                          Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

                          Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

                          Good Habits Allow You to Reach Your Goals

                          Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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                          When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

                          Habits Make Your Time a Priority

                          How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

                          It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

                          This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

                          Your Well Being Comes First

                          We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

                          If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

                          The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

                          Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

                          Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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