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Last Updated on December 31, 2019

Are You Making This Major Daily To-Do List Mistake?

Are You Making This Major Daily To-Do List Mistake?

Odds are if you’re reading this post, you probably use some kind of daily to-do list system in your life, right? The question is, are you using that system to its maximum potential? Are you getting everything done on that list each day?

If you’re like a lot of people, you use a daily to-do list and you may even check some things off each day, but you may be making a mistake that many people make that causes a HUGE problem not only in terms of productivity, but also in the fundamental way you organize your thoughts.

Don’t feel bad. It’s a common mistake, and I’m here to help you fix it.

Consider this question for a moment:

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What does your daily to-do list contain?

Is it sufficiently broken down into manageable tasks and tasks only? Can you realistically complete those tasks in a maximum of a couple of hours each?

If not, you may be making this mistake as well. And it may be drastically affecting your life.

How to Construct a Proper Daily To-Do List

A daily to-do list should be composed of small tasks that don’t take more than a couple of hours at most to complete. Otherwise, they have no place here.

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This is where a lot of people go wrong. They use daily to-do lists as a reminder of the things they need to work on, but their use of lists ends there. They fail to ever separate the large projects on their lists from the small tasks they need to accomplish in the first place.

The result is often a major short-term focus, and is a huge reason why a lot of people in this world fail to think in a proactive fashion. They think a day at a time, and never a step ahead.

See, by not separating out your long-term goals and projects onto other forms of productivity documentation, the only list you’ll ever have is your daily list, which at this point is only a reminder of things to work on. It’s not being used in a productive fashion to help you achieve your goals.

Enter Your Long-Term Productivity Lists

See, a lot of people don’t realize that there are more types of lists than just a daily list that you can use to enhance your productivity. And not only will they enhance your productivity by allowing you to keep your to-do list more clean, but they’ll also allow you to be a much more of a long-term thinker, and will allow you to take control of your day rather than let your day control you.

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Consider this structure of lists to arrange your productivity, rather than the typical “daily list only” approach that most people use:

The Master Goal List

Use a Master Goal list as a long-term list of 90 – 180 days to plan out what you want to accomplish in this time frame. What do you want to get done in the next 3 – 6 months? What are the things that are going to make a huge impact on your job or your life?

These are the items that should go on your Master Goal List. This is the “What” and the “When” of what you want to accomplish.

The Weekly Project List

Use a Weekly Project list as a breakdown of the items on your Master Goal list. These items have a project focus as well, but are broken down into smaller subsets of the large items on your Master Goal list. This allows you to see what you need to work on from week to week to reach your goals and will allow you to start seeing how your daily schedule can be arranged.

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Your Daily To-Do List

Then finally, use your Daily To-Do List to break down your Weekly Project List into small tasks that you can accomplish in just a couple of hours each. These tasks filter down from your other two lists to ultimately enable you to complete each project you wish to accomplish. Think of this list as the “How” of what you want to get done.

The Result?

It might seem a little strange to keep three lists, but look at what happens as the result.

Suddenly, with the creation of your long-term lists, your daily list starts to mean something. It becomes free of long-term projects and you only include the small tasks that you need to get done each day to allow you to complete your projects. You’ll start crossing off everything on your daily list every day.  Then you’ll relate those back to completing your projects and eventually your ultimate long-term goals.

The result is your daily to-do list goes from being just a dumping ground of everything you have to do, to being a key driver of your productivity and success.

And that’s the ultimate goal of “lifehacking” – to enable you to get things done!

More Tips on Getting Things Done

Featured photo credit: Pexels via pexels.com

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Cody Wheeler

Cody is a self-improvement blogger at Academy Success, the place to learn life skills you don't learn in school.

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Last Updated on May 28, 2020

9 Things Successful People Do To Always Get What They Want

9 Things Successful People Do To Always Get What They Want

One of the best decisions I’ve ever made was to take on the job of hosting my own weekly radio show. My radio show is about finding some of the most successful people in the world and bringing them on my show to ask them about what they did to become so successful in life and business.

In this article, I’m going to share with you some of the key takeaways I’ve picked up from talking to – and reading about – thought leaders from various fields about the things successful people do. Here, you can get some insights on how to get what you want.

Ready to dive in? Let’s go.

1. They Know What They Want

The first and most important thing that successful people do to always get what they want is so simple that most people forget about it: they figure out what they actually want.

When you know what you want, you will also know how to get what you want. If you’re unsure about what you want in life and business, I’d suggest picking up some career and self-improvement books to help you gain some clarity and focus.

2. They Are Assertive

Successful people know that they need to be both bold and sincere. Balancing these two characteristics is the essence of assertiveness.

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Oh, and by the way – being assertive is not a natural talent someone is born with. Assertiveness is a learned skill and anyone can do it, including you!

3. They Learn

You may have heard of the old saying, “great leaders are readers”. For the most part, I’d say this is true.

Let me give you an example. On my radio show, I regularly ask successful people about their habits that lead to success. Do you want to know something really neat? Every single one of them reads books.

Successful people read and learn as much as they can about what they want so that they can get what they want. If you’re curious about how to get what you want, then start reading a book. If you’re low on time, subscribe to a book summary site to get the core concepts of the books in your industry quickly.

4. They Make Things Meaningful

One of the most powerful things successful people do to always get what they want is that they make things meaningful. That is, they ensure that whatever endeavor they decide to embark upon is meaningful to them (and not necessarily to anyone else). They know and understand that it’s only worth it if it matters.

5. They Ask

One big thing that successful people always do to get what they want is this: they ask.

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Most people are too shy to ask for what they really want. If you are too shy to ask, you may never know how to get what you want. So, don’t be like most people.

Here’s an exercise you can do to get over it: next time you’re buying something, regardless of what it is, ask for a discount. Just do it. The worst-case scenario is that you’ll get a chuckle from the Barrista at Starbucks. The best-case scenario is that you’ll get comfortable with negotiating when it’s time to buy your next car.

6. They Take Action

Insight without action is useless. Successful people know that to always get what they want, they’ve got to take massive action.

One of the most powerful exercises I’ve ever discovered is this: never leave the sight of a goal without taking some kind of action towards its achievement. In other words, as soon as you decide you want something or as soon as you set a goal of some kind, do something – anything – that shifts you closer towards getting it.

7. They Use Their Time Wisely

Have you ever heard of NET time? It stands for “No Extra Time”.

For example: when you’re driving and sitting in traffic, are you listening to Mylie Cyrus? Or are you listening to an audiobook?

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Successful people take NET time seriously. Get yourself some audiobook so you can start listening to the best business and self-improvement books available – all while you’re on your way to work in the morning.

8. They Choose to Lead

You don’t need to have formal authority to become a leader. You just need to choose yourself. All successful people know this, and so should you. Knowing how to get what you want requires knowing how to lead the way for others and yourself.

Don’t wait for anyone else to do it, because the truth is that most people want to be led anyway. So, just step up and claim authority. Be the leader you wish you always had.

9. They Contribute

Successful people know that to get what they want, they have to be willing to help other people get what they want.

What happens when you stop doing your job? What happens when you stop caring about your schoolwork? What happens when you become emotionally disconnected from a relationship?

You suffer – that’s what happens. Successful people know and understand that in order to succeed, they need to contribute. They need to add value to the lives of others. They need to do their best so that they can become the best.

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So, Now What?

I hope this article has re-ignited the fire that you already had within you to be successful at any endeavor. The reason why I’m stressing the fact that you’ve already got everything you need to succeed and get what you want is that you wouldn’t be reading this if you weren’t already motivated to be successful.

At the end of the day, however, all the insights in the world are worth nothing unless you combine them with action. When it’s all said and done, it’s your decision what you do with this list and how you apply it to your life and career.

But if I may, here’s what I would suggest you consider as you get started doing the things to help you succeed:

Review this list of the 9 things successful people do to always get what they want and then compare it with where you currently are at each one of these 9 things. Rate yourself in each one of the 9 things. Next, pick just ONE of them to work on every week.

For example, if you find that you’d like to learn more about the business side of the company you work for, then go read the best business books to help you do that.

Never stop learning. Always feed your mind with the knowledge you need to become as successful as possible within your area or industry. It doesn’t matter how busy you are. We’re all busy. Make the time to expand your knowledge.

And remember: every key learning should be immediately followed with action.

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Featured photo credit: Austin Distel via unsplash.com

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