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Last Updated on December 1, 2020

Are You Making This Major Daily To-Do List Mistake?

Are You Making This Major Daily To-Do List Mistake?

Odds are if you’re reading this post, you probably use some kind of daily to-do list system in your life, right? The question is:

Are you using that system to its maximum potential? Are you getting everything done on that list each day?

If you’re like a lot of people, you use a daily to-do list and you may even check some things off each day, but you may be making a mistake that many people make that causes a HUGE problem not only in terms of productivity, but also in the fundamental way you organize your thoughts.

Don’t feel bad. It’s a common mistake, and I’m here to help you fix it.

Are You Making This Major Daily To-Do List Mistake?

Consider this question for a moment:

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What does your daily to-do list contain?

Is it sufficiently broken down into manageable tasks and tasks only? Can you realistically complete those tasks in a maximum of a couple of hours each?

If not, then you’re not using this system to its maximum potential.

How to Construct a Proper Daily To-Do List

A daily to-do list should be composed of small tasks that don’t take more than a couple of hours at most to complete. Otherwise, they have no place here.

This is where a lot of people go wrong. They use daily to-do lists as a reminder of the things they need to work on, but their use of lists ends there. They fail to ever separate the large projects on their lists from the small tasks they need to accomplish in the first place.

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The result is often a major short-term focus, and is a huge reason why a lot of people in this world fail to think in a proactive fashion. They think a day at a time, and never a step ahead.

See, by not separating out your long-term goals and projects onto other forms of productivity documentation, the only list you’ll ever have is your daily list, which at this point is only a reminder of things to work on. It’s not being used in a productive fashion to help you achieve your goals.

Your Long-Term Productivity Lists

See, a lot of people don’t realize that there are more types of lists than just a daily list that you can use to enhance your productivity. And not only will they enhance your productivity by allowing you to keep your to-do list more clean, but they’ll also allow you to be a much more of a long-term thinker, and will allow you to take control of your day rather than let your day control you.

Consider this structure of lists to arrange your productivity, rather than the typical “daily list only” approach that most people use:

The Master Goal List

Use a Master Goal list as a long-term list of 90 – 180 days to plan out what you want to accomplish in this time frame. What do you want to get done in the next 3 – 6 months? What are the things that are going to make a huge impact on your job or your life?

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These are the items that should go on your Master Goal List. This is the “What” and the “When” of what you want to accomplish.

The Weekly Project List

Use a Weekly Project list as a breakdown of the items on your Master Goal list. These items have a project focus as well, but are broken down into smaller subsets of the large items on your Master Goal list. This allows you to see what you need to work on from week to week to reach your goals and will allow you to start seeing how your daily schedule can be arranged.

Your Daily To-Do List

Then finally, use your Daily To-Do List to break down your Weekly Project List into small tasks that you can accomplish in just a couple of hours each. These tasks filter down from your other two lists to ultimately enable you to complete each project you wish to accomplish. Think of this list as the “How” of what you want to get done.

The Result?

It might seem a little strange to keep three lists, but look at what happens as the result.

Suddenly, with the creation of your long-term lists, your daily list starts to mean something. It becomes free of long-term projects and you only include the small tasks that you need to get done each day to allow you to complete your projects. You’ll start crossing off everything on your daily list every day.  Then you’ll relate those back to completing your projects and eventually your ultimate long-term goals.

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The result is your daily to-do list goes from being just a dumping ground of everything you have to do, to being a key driver of your productivity and success.

And that’s the ultimate goal of “lifehacking” – to enable you to get things done!

More Tips on Getting Things Done

Featured photo credit: Pexels via pexels.com

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Cody Wheeler

Cody is a self-improvement blogger at Academy Success, the place to learn life skills you don't learn in school.

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Published on July 12, 2021

Why Making Yourself a Priority Boosts Your Productivity

Why Making Yourself a Priority Boosts Your Productivity

Conventional wisdom centers around giving more of yourself to others in your life than you would to what you want to accomplish. You’re taught to make sacrifices and put your needs secondary because that’s how you’ll become a better person. However, not making yourself a priority is keeping you from accomplishing your goals and getting more done.

Let me know if this sounds familiar. You work hard all day to accomplish your goals. During your moments of focus, there are requests from others and demands from outside distractions on your time. You start each day with a to-do list of items that you want to accomplish. By the time you come to the end of your day, you haven’t completed what you wanted. If you were to analyze your time, you would see that the reason is you’re constantly being distracted.

There’s a significant difference between being selfish and being self-centered. I won’t give you the analogy that you hear every time you get on an airplane, but if you’re going to accomplish your goals, you have to stop drowning—in a figurative sense.

The reality is that you’re giving more of yourself to others than you are giving to your goals and vision of the future. By not making yourself a priority, your goals have become secondary.

Here are six important reasons why everyone should understand the importance of self-prioritization. The key to getting more done starts with taking care of yourself first and foremost.

1. You Create the Bandwidth You’ll Need to Focus on Your Goals When You Make Yourself a Priority

It takes a lot of yourself to consistently put in the work that helps you get more done and accomplish your goals. You need energy, bandwidth, and mental clarity to wake up every day and work hard.

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By making yourself a priority, it allows you to see the path to accomplishment. Too many people aren’t accomplishing their goals because their goals get lost in the busyness of taking care of others. It becomes a negative habit and a complacent way to live life.

Life rarely works out as expected, and as you’re working on your goals, you’re going to experience unexpected setbacks. You need bandwidth and mental strength to withstand those frustrating moments and still maintain the motivation to accomplish your goals.

The vital part of accomplishment is that you are working on your goals.

When you are working on what you want to accomplish to make yourself better, you can stay focused on what it will take to get there. You learn to say no to anything that will derail your path, and this creates more space and time to work on what you need to. Create the proper bandwidth through self-prioritizing.

2. Focused Energy Leads to More Production

Disorganization affects productivity. When it feels like you’re being pulled in many different directions, you can’t focus and create the energy needed for consistent production. A scattered mind leads to half-accomplished goals.

We know that in goal-setting, we need a plan. This plan has to be centered around what you want to accomplish. Self-prioritization allows you to create a plan that’s focused on the specific actions and steps it will take to achieve your goals.

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As you take action in an organized way, this leads to more production because your focus and energy are around the goals you know will help you be better and accomplish more. You simply get more done when you have the energy to do so.

3. Prioritizing Yourself Builds Clarity on What Boundaries You Should Set and Keep

Deep inside, you know when you should be saying no instead of saying yes. When you agree to anything that could derail your focus, it eats away at you inside. Prioritizing yourself and your goals helps you set boundaries and keep them because of the intense focus.

There will always be attempts and requests for your time and attention. As you start to build up yourself and accomplish more, others will notice. This will bring demand for your energy and your focus. If you give in to these requests, you won’t have the necessary bandwidth needed to work on your goals consistently.

Setting boundaries is an integral part of goal setting and living a healthy life. You have to be firm about what you allow and what you will not tolerate in your life. Human nature tends to lean towards people-pleasing—when you focus on pleasing others, you don’t please yourself.

Prioritize your goals and the things that you want to accomplish in your life. That’s the operative thing to understand—this is your life, and the focus has to be on what you want to achieve in that life. Use self-prioritization to clarify what boundaries need to be set and make sure you hold these boundaries firmly.

4. Sustainable Productivity happens With excitement for What You’re Working On

There are many reasons why people don’t accomplish their goals, but one that is not often thought about is a lack of excitement. When you spend the whole time working on things that drain you, your productivity diminishes with every second.

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Letting outside circumstances dictate your goals leads to a lack of excitement. By not focusing on making yourself a priority, you’re not creating an environment in which you are thrilled to be working on your goals. It will take a lot of hard work over a sustained period of time to accomplish your significant goals and be productive. It’s going to require energy and bandwidth to overcome the setbacks and stay focused.

Prioritizing yourself allows you to set challenging goals, but the outcome is exciting. If you look at what you’re working on and it’s not exciting, you won’t have sustainability. A lack of motivation will drain your productivity.

You’re a human being, not a machine. There will be things in your life that are not an exciting part of this process, but there has to be a balance between work and play. Work-life balance happens when the life part has an equal priority. Prioritizing what you want creates that balance and amplifies productivity.

5. It’s Mentally and Emotionally Freeing to Let Go of Outside Expectations

We are programmed to take on the baggage of outside circumstances. We’re taught that to be a good human being, we should take on what others are going through. By prioritizing yourself, you’ll come to understand that you are responsible for your life, and that involves your mental well-being.

Prioritizing yourself helps you see that you have to let go of the expectations of others. This is your life, and you have to live in the best way that you see fit. It’s important for you to spend the precious moments you have on this earth working on your goals and the things that help you live a better life.

When you let go of outside expectations of what you should be doing and how you should be doing it, it frees up bandwidth and creates mental clarity to be productive. No longer are you walking around with the burden of what others expect from you, it’s time to spend your time the way you’d like to.

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Other people’s expectations of your life don’t have to be part of your plan. It’s your responsibility to set the goals that help you live a free life and spend your time exactly how you’d like to spend it. Make yourself a priority by letting go and focusing on yourself first and foremost.

6. Optimizing Yourself Builds Every Area of Your Life

You’re probably working on your goals because you want to become the best version of yourself and create a life that brings more time freedom. The path to higher income, better relationships, more travel, and all the other things you want to accomplish happen through self-optimization and productive life.

When you can optimize yourself, it helps you be better in every other area of your life. The key to optimizing yourself starts by prioritizing yourself in more than just words. When you take action from a place of “you-first,” you’ll have the energy and capacity needed to push harder for longer.

Make yourself a priority by focusing on optimizing yourself and all the things you want to accomplish. Everything inside you might be screaming to help others first, but you can’t give what you don’t have. The best place to share is from a place of abundance, and that comes from optimizing yourself.

Final Thoughts

It’s time to take better care of yourself. It’s time to treat yourself as the most significant goal because that should always be the case. What you’d like to accomplish and your path to get there have to be a priority before you think about others.

The demands and energy of others can derail you if you let it. Self-prioritization means that you decide where your boundaries will be set and not allow others to violate them. You’ve probably spent a lot of your time up to this point focused on other people and outside circumstances. It’s time to take a dedicated period of time to put yourself first. You deserve a productive life.

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Debunk the programming that there’s something wrong with putting yourself first and making your goals the primary priority. You can always help others and be there for those who need you while making yourself a priority. It’s not an either-or situation—it’s a situation in which you can help strategically.

More Tips on How to Make Yourself a Priority

Featured photo credit: Anthony Tran via unsplash.com

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