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Are You Making One of These 7 Procrastination Errors?

Are You Making One of These 7 Procrastination Errors?


    Have you ever suffered from procrastination?

    You’ve got so many things to do and yet you find yourself doing pretty much anything but the task at hand!

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    I don’t know about you, but I’ve done many mundane things that usually don’t get the time of day – all due to procrastination! I’ve cleaned the entire house from top to bottom, cleared out my email folders, cleared out the wardrobe, all things that aren’t really that urgent or important in my life – they just serve as a distraction so I don’t have to get on with those big tasks I’m avoiding.

    Sound familiar?

    There really is nothing more debilitating than being caught in the grips of procrastination. It stops us from focusing on what’s truly important to us, which can for many, lead to an unhappy, unproductive life.

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    To beat procrastination, first we must understand what the triggers are – and why we bother to procrastinate at all. There are a few common errors people make that can lead them down a destructive path of procrastination.

    Have a look at the below list to see if any of the errors sound familiar to you. Fear not — there are also some tips for overcoming these errors, so read on…

    1. Fear of failure

    If we fear that there’s a chance we may fail at something, it’s common for us to put off even trying. Yet what we don’t realise is that failure is a good thing! It provides us wiht valuable feedback so we can move on and learn from our mistakes. All the greats have learned to love failure. It’s important to spend some time changing your attitude to failure so this no longer affects your goals.

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    2. Feeling overwhelmed about a situation

    This is related to ‘fear of failure’. If we feel that a task is just too big or too overwhelming then again, we will make up excuses to try and avoid tackling it. One thing you can do is to break down big tasks into ‘bite size chunks’. By tackling a big task, one step at a time you will feel less overwhelm.

    3. Too busy with other things

    Often we are unrealistic about what’s achievable. We can take on too many things yet plan a really big goal that ultimately needs more time than is available. We need to make sure we have enough time & energy before we take on a new task. This may mean we need to remove other smaller, insignificant tasks form our list to make room.

    4. Lack of confidence in the task at hand

    If at some level we don’t really believe we can do the task, we will put it off. This links to the first point; fear of failure is really the biggest trigger for procrastination. If you have any doubt in your mind then it’s highly likely you will find other things to do! Make sure you have built up your confidence before attempting a goal!

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    5. How important is the task?

    This is a big one. Many people will set themselves a goal – but it turns out they’re not really that bothered about it. It’s essential you get clear about why you have set yourself goals and what the benefit is for you to complete them! If at a subconscious level you’re not really sure why you’re doing something, your brain will just decide for its self that it’s not that important and therefore demote it to the bottom of your priorities. The best thing you can do is prioritise your goals and then cross off those items that aren’t that important. This will free you up to focus on the goals that really matter.

    6. Is the task really for you or for someone else?

    When we are young we pick up certain behaviours and attitudes form our parents. It can be common when we reach adulthood to carry these attitudes with us – yet they are not ours and they are not really important to us. So, when we set a goal – sometimes it can be someone else’s goal. This makes it very hard to achieve because on some level we don’t really want it. You see this with young adults who have taken a career path into law because their father was a great lawyer. They are doing it for their father and not themselves and at some stage they end up sabotaging the career. Make sure your goals are your goals and no one else’s.

    7. Lack of Focus

    If you surround yourself with distractions then the temptation to procrastinate is much higher! It’s essential you remove ALL unwanted distractions so you have the space to focus on the task at hand! Yes — this means no television, no Facebook, no mobile phone and no emails — unless these things help you to focus. Believe me, the world will not end if you ‘turn everything off’ for an hour so you can focus!

    (Photo credit: Snooze Button via Shutterstock)

    More by this author

    Zoe B

    A strategist, coach and blogger who shows people how to stop what isn't working for them in life and to start to plan the life they really want.

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    Last Updated on September 30, 2020

    Effective vs Efficient: What’s the Difference Regarding Productivity?

    Effective vs Efficient: What’s the Difference Regarding Productivity?

    When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

    Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

    Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

    Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

    Effective vs Efficient

    Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

    A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

    Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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    The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

    Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

    When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

    Effectiveness in Success and Productivity

    Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

    The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

    If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

    When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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    • Has a target solution to the problem been identified?
    • What is the ideal response time for achieving the goal?
    • Does the cost balance out with the benefit?

    Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

    Efficiency in Success and Productivity

    Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

    When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

    Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

    The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

    If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

    Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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    The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

    Combining Efficiency and Effectiveness to Maximize Productivity

    Being effective vs efficient works best if both are pulled together for the best results.

    If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

    It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

    Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

    Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

    Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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    By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

    It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

    Bottom Line

    Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

    • Take the steps that result in meeting the solution.
    • Review the process and figure out how to do it better.
    • Repeat the process with what has been learned in a more efficient manner.

    And just like that, effective and efficient productivity is maximized.

    More on How to Improve Productivity

    Featured photo credit: Tim van der Kuip via unsplash.com

    Reference

    [1] Merriam-Webster: effective and efficient
    [2] Mind Tools: Being Effective at Work
    [3] Inc.: 8 Things Really Efficient People Do

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