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Are you as creative as you want to be?

Are you as creative as you want to be?

Try these powerful ways to boost your innovation further
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Some people doubt whether creativity can be learned, let alone taught. They assume it is some kind of genetic gift; you either have it or you don’t, and you can do little or nothing to change that fact.

Yet nearly all creative people have some things in common, and that at least suggests that encouraging those same traits and actions in yourself could help you make the most of whatever creativity you have naturally.

The “genetic” view of creativity may explain part of each person’s ability to innovate, but any gift has to be nurtured and released to make it useful. I think that a “naturally gifted” person who takes his or her creativity for granted, and does little to keep it sharp, may well be less innovative in practice than someone with less natural aptitude but more determination to develop.

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With that in mind, I offer these observations on ways to extend and polish your own innovative powers, whatever they might be. By using such approaches diligently, you can indeed become more creative than you are today — and maybe more creative than you even imagine.

Keep topping up your tank

You can’t drive a car forever on a single tank of gas — not even a hybrid. You may eat a vast meal today, but if you don’t eat again ever, you’ll starve to death.

Creative people know that fresh ideas do not arise in a vacuum. Creativity needs raw material: it needs continual exposure to more knowledge and other peoples’ thinking to allow it to appear. First come knowledge and ideas as raw material; then you will also need the understanding and skill to take your creative impulse and express it for others.

Without sufficient input, creativity soon withers. That is why writers are usually voracious readers and musicians listen to a great deal of music beyond their own. They need input. And since there is no knowing in advance which particular fact, experience, or idea will be the one to set off a creative chain-reaction, they get all that they can.

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An aspiring writer who doesn’t read is doomed to mediocrity from the start. A hopeful thinker of new thoughts will produce only banal repetitions, unless he or she constantly seeks out what others have thought before.

Seek out as many new experiences as you can

Not all the input creativity demands can come from book-learning and the classroom. New sources of experience and new stimuli are important to trigger ideas — especially when those experiences come in circumstances unfamiliar to us.

Whether it’s visiting other countries and cultures, trying new foods and ways of living, or just spending time with people outside your normal social circle, such jolts to your comfortable, well-known mental pathways can set you off in totally new and unexpected directions.

The more you cling to your comfort-zones, the less likely you are to be able to see beyond them, let alone stimulate your mind to produce new ideas.

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Keep challenging yourself

Creative people are constantly putting themselves into situations that challenge them in some significant way: intellectually, practically, or in terms of understanding. They take risks that less creative people shy away from. They put themselves directly in the path of looming obstacles and go to the dangerous edge of that chosen field, where one slip may mean a bad fall.

As a result, creative people make enormous numbers of mistakes — and do so willingly. Perhaps 90% or more of their ideas turn out to be completely impractical — even wholly mistaken. It doesn’t matter to them much, if at all.

Like the prospector panning for gold, they know they have to sift through a whole heap of dirt to find that gleaming nugget of pure wonder. And they won’t be able to do that without going into inhospitable places and taking big risks — nor without pushing themselves close to the edge of what they can handle.

Ignore automatic criticism — especially your own

It’s a truism that a good many creative geniuses have endured long periods when the rest of the world judged them to be fools, wasting their time with crazy notions. Some spent their whole lives being despised, only to be recognized as amazing years after a pauper’s death. Some received their due praise only in old age. But they all kept going.

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Creative people focus on the ideas, not the evaluation. They preserve their thoughts first and only later submit them to some kind of evaluation. They know too that what may seem at first to be useless may be an essential step towards final triumph.

And if they persist in the face of derision from other people, they are even more determined when it comes to ignoring their own, inner critic.

Many peoples’ creativity is stifled at birth by self-judgmental impulses. Indeed, that’s likely the greatest reason why the majority of people fail to use the creativity they have: any new idea is squashed instantly by negative thoughts in their own minds. They never risk being rated a fool by others because they dismiss themselves as foolish first.

How to make the best of whatever creativity you have

Try using these observations to improve your own ability to exercise whatever creativity is in you:

  • Gain all the learning you can in your chosen field. There is no such thing as too much input, so long as you don’t take it as gospel truth and convince yourself you can never have a new idea.
  • Keep seeking out fresh experiences. Don’t be content with what works today. When the creative person finds that something isn’t broken, he or she promptly breaks it to make a better one.
  • Keep challenging yourself. Never be content. When you can do something well, move on and try things you know you can’t to.
  • Make lots of mistakes cheerfully and never be embarrassed because you got it wrong. At least you now know what won’t work, so you can move on.
  • Don’t let yourself and your ideas be squashed by criticism, internal or external. If what you are working on is truly new, others won’t understand it — and most people scorn whatever they don’t understand. Your inner critic is usually the voice of convention, so the more it squeals in protest, the more creative you have just been!

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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