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Are You a Productive Person? Look at the Number of People Who Are Waiting On You to Get Back to Them

Are You a Productive Person?  Look at the Number of People Who Are Waiting On You to Get Back to Them

    During the course of the average working day, we make a number of promises to get back to people. We make some of them verbally or in writing directly. At other times, we quietly make a personal promise to ourselves.

    Many of us are resigned to what we believe is God’s cruel trick – not giving us enough hours in the day to respond to everyone. Others complain that they can never find the time.

    The problem is that almost no-one tells the truth – their time management system isn’t doing the job that they need it to do.

    What does time management have to do with getting back to people? Isn’t that a matter of simple courtesy?

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    Well, it used to be, but it no longer is.

    In the good old days, we simply didn’t interact with as many people as we do now. In the past year or two, consider how quickly your Facebook network has grown. I had no idea that I knew 1,000 people, yet my list will top that number this year.

    With the click of a few keys, I can send each of them a message, pulling them into my life in numbers and with a frequency that was unthinkable twenty years ago. As a result, on any given day, a bunch of them expect me to get back to them about one thing or another.

    Many of us fail to respond to this increased expectation.

    We are convinced that our memories are just not good enough. We believe that the older we get, the harder it is to remember, and there is a measure of truth in this assertion, according to the scientists. Above a certain age, we are losing brain cells each day, and with them goes our ability to respond.

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    We also live in the age of distractions – I just read an article in the New York Times that noted that the number of people who are reporting themselves as “injured while walking and texting” has risen dramatically. It’s tough to get back to people when we are pulled in other directions by 200 channels, sexy apps on our phones, IM’s, tweets and the like.

    The flood of information coming our way has also been selectively blamed for blocking our attempts to get back in touch. There’s too much information coming at us to process and we can’t possibly find the time to reply to that snail-mail from Aunt Martha, who doesn’t even have a computer.

    Fortunately, a real solution doesn’t have anything to do with better memory, less distractions or an escape from information. Instead, it has to do with how we manage our time.

    Consider the habit that many have developed when an email arrives in their inbox.

    If it requires a few minutes of either reading or thinking, most professionals will leave it for later once they have completed a quick glance. This particular habit isn’t a problem when applied to a single email. However, when it’s done a few hundred or thousand times, it creates a mountain of half-promises that we have made to ourselves, each saying “I’ll return to it when I have time.”

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    In other words, we are promising ourselves to get back in touch with the sender of the email when we get over our memory challenges, distraction and information overload!

    It’s like smoking. Done once in a while, it’s not a problem to our health. Done to excess and it kills.

    In the case of unreturned email, it kills not just our confidence in our abilities to stay on top of our game, but it seeps into our relationships, until we become one of those people who “never stays in touch.” All this because of a simple habit that almost all of us practice.

    What we don’t see clearly is that we do damage to our reputations and to our time management systems when we don’t manage individual habits. A bad habit that becomes a ritual can drag down our productivity, without our knowing it.

    The key is to make the connection: weak time management systems are made up by people who don’t manage their habits. For that reason, it’s a good idea to engage in what the consultants call “kaizen” – a Japanese word for continuous improvement. In other words, in order to prevent a time management system from becoming stale, it’s better to keep looking for habits to make it better.

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    After all, we are always upgrading our computers — why not something that’s even more critical to our effectiveness?

    At the highest levels of performance, the most productive people have upgraded their time management systems to the point where getting back to people is not a problem.

    In fact, if you ask them to tell you who is on their list of people to get back to, they give you a quizzical look. It’s not something they try to remember.

    Instead, they rely on their time management systems to tell them when they need to get in touch with someone, and they just don’t need to remember who they are.

    For them, the problem of getting back to people has disappeared.

    For most of us, and especially those of us who have long lists of people who expect us to be back in touch with them, we need “kaizen” programs of our own.

    More by this author

    Francis Wade

    Author, Management Consultant

    How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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