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Apply a Noise Gate to Your Life

Apply a Noise Gate to Your Life

    Chances are you’ve heard — or rather, not heard — the effects of a noise gate, but unless you’re into audio engineering, you probably didn’t realize it. Ever been at a concert or listen to a radio broadcast where it sounds great when there’s music playing or a voice speaking, but no hiss in the pauses between? Unless the signal happens to be really clean, odds are that was a noise gate at work, removing the hiss while letting the loud parts shine through.

    While a picture is worth 1,000 words, I’m sure this audio example counts for something too (turn the volume up so you hear the hiss):

    » Noise gate demo (MP3)

    In our lives, in addition to obvious, upfront distractions, there’s often a lot of “background hiss” that doesn’t appear threatening on its own, but just like breaking down a big project into small tasks helps it seem not so intimidating, the counterproductive opposite is also true — many small interruptions can quickly overwhelm and suck your time, leaving you frustrated and unaccomplished. Quiet breaks between the madness is essential to your well-being, so it’s important to…

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    Identify the noise

    Removing the “noise floor” so there’s blissful silence between the “louder” parts of the day is understandably difficult, because what’s noise to one person is, well, music to another. Here are some common examples of noise:

    Requests that say “It’ll only take a minute or two.”

    Ever get asked for small favors like this, only to find that 5, 10, or even 15 minutes have already elapsed after you start helping?

    People who can’t be bothered to read

    It’s a safe generalization that most of us don’t peruse a website’s Terms of Service, let alone a software app’s whole manual — we access info as-needed. But being badgered by questions that someone can effectively help themselves with is bad for all involved.

    Emotional vampires

    If during quiet moments, your mind wanders and gets increasingly bothered thinking about people who’ve been unkind, you can relate.

    Intrusions that incrementally eat time

    Whether it’s unwanted advertising in the form of annoying Flash animations or an unwelcome telemarketer, many of us share this problem.

    Enjoy the silence

    Applying a noise gate may not be easy at first, but it becomes easier the more you do it — habituating yourself high volumes of excellence is far better than drowning in the hiss. Here are some of the ways I do it:

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    Batch process

    This has been highly touted by Darren Rowse of Problogger and many others, and I’ve found it to be incredibly true. Don’t do wasteful things like answer a single email, only to check your inbox moments later and repeat the cycle — devote larger chunks of time, such as half-an-hour and above, to grouped/similar tasks. Really dive in and both the quality and quantity of your output will increase… then you’ll feel peaceful afterwards.

    I’m active on a number of social networks (like Flickr and Twitter) I set aside weekend time to browse and converse on. This is a fine interval that allows me to be communally active, yet it’s not overly consuming. Plus, it’s a refreshing feeling to “let comments build up” and dive in. (I allow exceptions for spontaneous responses on a case-by-case basis.)

    Afraid some things can’t wait? The good news is, more often than you think, they can… or can be avoided altogether. Most “emergencies” are illusions because people are temporally sensitive to what’s happening now. Try an experiment in cultivating selective ignorance, then you’ll know firsthand whether this works for you.

    Document what you do

    You may not be a technical writer, but you can certainly scribe a simple Frequently Asked Questions list (FAQ) in a few minutes. If you feel bloated answering the same questions over and over, whether it’s work-related (like mine) or about your personal activities, you lose nothing from sharing your secrets. In fact, it may help you remember better.

    The most common objection to this is that it’s “dehumanizing”, that it gives you an excuse to not be personal. That’s wrong! Rather, documenting and automation frees you to be more personal for times when an already-provided answer won’t do. Simple as that.

    Remove non-contributors from your life

    Oh, harsh! But vibrantly true. If you surround yourself with positive people who take on adversity as opposed to whiners who mope and don’t change their realities, you’ll be empowered to both lift yourself up and have a supply of energy to boost others too.

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    An unfortunate lot of people passively burn and suffer because they stew about meanies who leech their time and deplete their spirits: whether it’s an Internet troll or a drama-laden “friend”, we’ve all known people like this. Just imagine how much happier you’d be if you put all that anger towards something awesome!

    I understand removing useless people — useless as in, “they contribute nothing of value to your happiness” — is harder if they live with you or are related, as opposed to anonymous jerks on the Internet. But you likely still have control over how you spend your time and who you spend it with, and minimizing their involvement by being brief and moving on is the best. Conversely…

    Celebrate people who bring usefun (useful + fun) your way

    We often call them our close friends, but they can also be prized customers who are eager to beta-test, give feedback, and help advance your work and play so both of you benefit.

    Spend the best — and many — moments of your life with people you treasure and who adore you in-kind. Instead of blippy highlights in a sea of hiss, strive for strongly-punctuated life experiences with a beautiful serenity in-between.

    Time and energy are finite, and you’ll only have the resources to lavish wonderful individuals if you don’t treat people the same. You can’t. People are different, and some are more noisy than others — it’s their choice to learn to improve, and your choice to focus now on what’s worthwhile. Hey, lead the way!

    Regularly find tools to help you

    The knowledge is at your fingertips: whether it’s Adblock Plus for smoother surfing or developing the willpower to simply say “No thank-you” to a telemarketer then hanging up, find the tools that let you have more control over how your days go by.

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    Whenever I have a problem and specifically feel a repeated process is more troublesome to do than it should be, I write it down. I review a list weekly, then go wild searching. For example, I was frustrated with juggling multiple browser tabs in Firefox, and eventually switched to vertical tabs. The sooner you solve attritive problems, the more time you’ll cumulatively save in the long run.

    I’m a fan of cheap, lightweight experiments that build on themselves, and I’m not just referring to technological tools, but psychological constructs that condition and bias you towards a life well-lived.

    Rock on!

    The biggest obstacle I’ve known to the above is letting the noise continue to permeate and invade your life, thinking you may tolerate it and “It’s not that unhealthy…” Those are poor excuses and are self-hurtful, because the noise will only grow. If you harbor such thoughts as I once did, taking the first steps today will serve as a foundation for a noise-minimized future.

    It’s unrealistic to expect to have a completely noiseless life, but like the adage goes,

    “Everyone has problems. Not everyone deals with them.”

    Each interruption, no matter how deceptively faint, is an opportunity to practice and work your way up, building a better noise gate for your life.

    More by this author

    How to Love Yourself, Even if No One Else Does Determine Intent & Destroy Misunderstanding 4 Firefox Add-Ons to Ease Your Online Life Be a Comment Rockstar: 10 Terrific Tips! Life Lessons You Can Learn From The Joker

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    Published on January 16, 2019

    How to Effectively Manage a Heavy Workload at Work

    How to Effectively Manage a Heavy Workload at Work

    We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

    You might have such a heavy workload that it feels too intimidating to even start.

    You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

    That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

    Here’re 13 strategies you can use to get out from under your overwhelming workload:

    1. Acknowledge You Can’t Do It All

    Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

    We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

    To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

    At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

    The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

    2. Focus on Your Unique Strengths

    Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

    The challenge is that many people end up doing things that they’re simply not very good at.

    In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

    It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

    It is often not about how to complete this project more effectively but who can help deliver this project.

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    So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

    • Are you a great strategist?
    • Are you an effective planner?
    • Is Project Management your strength?
    • Is communication and bringing people together your strength?
    • Are you the ideas person?
    • Is Implementation your strength?

    Think about how you can bring the biggest value to your work and the projects you undertake.

    3. Use the Strengths of Your Team

    One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

    Delegation or better teamwork is the solution.

    Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

    Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

    4. Take Time for Planning

    “Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

    One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

    You can take the time to think about:

    • What’s the purpose of the project?
    • How Important is it?
    • When does it need to be delivered by?
    • What is the best result and worst result for this project?
    • What are the KPIs?
    • What does the project plan and key milestones look like?
    • Who is working on this project?
    • What is everyone’s responsibilities?
    • What tolerances can I add in?
    • What are the review stages?
    • What are the challenges we may face and the solutions for these challenges?

    Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

    5. Focus on Priorities

    Not everything is a priority, although it can often feel, in the moment, that it is.

    Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

    One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

    1. Urgent and important (tasks you will do immediately).
    2. Important, but not urgent (tasks you will schedule to do later).
    3. Urgent, but not important (tasks you will delegate to someone else).
    4. Neither urgent nor important (tasks that you will eliminate).

    James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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      The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

      If you didn’t get everything accomplished, start the next day with your number one priority.

      If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

      6. Take Time Out

      To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

      If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

      Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

      In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

      Take a look at this article learn about The Importance of Scheduling Downtime.

      7. Maintain a Healthy Work-Life Balance

      Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

      I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

      Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

      If you feel there is not enough balance, then it may be time to make a change.

      8. Stop Multitasking

      Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

      So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

      When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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      If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

      9. Work in Blocks of Time

      To keep your energy up to produce your best results it’s essential to take regular breaks.

      I use the 60-60-30 method myself and teach it to my coaching clients.

      Work on a project for a sustained period of 50 minutes.

      Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

      Then continue to work on the project for a further 50 minutes.

      Then take another 10-minute break.

      Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

      By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

      10. Get Rid of Distractions

      Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

      “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

      Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

      If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

      11. Commit Focused Time to Smaller Tasks

      You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

      Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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      Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

      12. Take a Time Audit

      Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

      Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

      You can start by taking a piece of paper and creating three columns:

      Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

      Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

      At the end of the week, record the total time spent in each column.

      If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

      13. Protect Your Confidence

      It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

      When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

      Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

      When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

      Final Words

      A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

      The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

      If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

      Featured photo credit: Hannah Wei via unsplash.com

      Reference

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