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An Unlikely FREE Collaboration Management App

An Unlikely FREE Collaboration Management App
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What if you had a completely turnkey solution for managing multi-threaded interactions with teams? What if this application handled scheduling, status updates, RSS feeds from collaborative blogs, group messaging, 1-to-1 messaging, photo and screen capture sharing, and more? What if it permitted secure group communication for people inside and outside of your company? And what if you didn’t have to convince your IT department to install it?

Sounds powerful, right? Sounds useful.

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Facebook Does All This

Facebook started out as a college application where students could find each other, build digital renditions of their real-time social networks. (Beyond that, I’d recommend googling their history, as I’m just making it up). Where it is NOW is a clean, well-designed, open-to-3rd-party-applications platform that utterly blows away MySpace as a social networking tool.

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But for business? Chris, you’re joking!

I thought about this today. Here’s what you get with Facebook and their 3rd party apps:

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  • Email client.
  • Status client.
  • Groups – which permits 1-to-many messaging, discussion threads, im-like interaction.
  • RSS support to import your team’s blogs (Your team isn’t blogging?), wikis, etc
  • Calendar / Event app.
  • Twitter app.
  • Flickr app.
  • News feed that tells you what people in your “friends” (your team, in our case) have done differently with their account lately.

Am I Crazy Here?

This is a technology that accounts for a lot of what we might want in collaboration management, hosted on hordes of servers we don’t have to touch, at the cost of free, and probably the only thing an IT department might gripe about is sharing company info outside the firewalls. Is that a big issue to your organization? Then maybe this doesn’t work 1:1.

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Go ahead, shoot holes in my theory. I thought it might be interesting to consider, at least. What do YOU think? Are you using Facebook? As a business?

Update: Daniel Johnson has a blog post and audio interview on a similar vein. Worth checking out.

Chris Brogan blogs at [chrisbrogan.com]

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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