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Achieve Success by Stepping out of Your Comfort Zone

Achieve Success by Stepping out of Your Comfort Zone

You have two choices when taking on a project that you feel is beyond your expertise. You can succumb to the fear of failure and walk away or see it as an opportunity to challenge yourself and develop new skills.

Overcome your doubts by focusing on a successful outcome, developing a positive attitude and following a structured plan.

Here is a guideline to help you take on any task or project.

Get a firm understanding of what you are trying to achieve

Define the goal of the project and condense it to its core objective. It will give you a succinct idea of what actions you need to take to achieve this objective.

Also, take a cursory inventory of the milestones, people and skills that will be involved in reaching your objective.

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    Doubts come from facing the unknown. Encapsulating important information gives you an easy reference to keep you confident and focused.

    Focus on the “what” and not the “how”

    People clutter their brain with an over emphasis on maintaining a budget, delegating people and using complicated project management tools

    Remove yourself from the “how” mindset and become a visionary. Sit back, take what you know from your early notes and come up with an image of what you want to accomplish. Visualize success.

    Confidence in your abilities will come from focusing on the certainty of success, not the possibility of failure.

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    Feel confident about your work experience and talents

    Skills are transferable and your unique qualities will strengthen any endeavour.

    People define a great career by the ever-increasing amount of faith and responsibility given to an employee over many years of service. Consequently, you challenge an employee with tasks outside their comfort zone to test if they are ready to be leaders.

    A new generation of executives and managers are becoming jacks-of-all-trades and masters of some. You may not be able to draw a straight line, but if having that skill is important to the project, odds are you will learn how to do it.

    Maximize every interaction with your manager or client

    A lack of feedback will magnify your fears. In most cases, you are building on ideas and products other people have already developed. Use that to your advantage and do not frustrate yourself by trying to reinvent the wheel. Instead, work with the people that have built the foundation of the project. In the end, they are your most critical audience.

    Being dismissive and closed-minded makes your job harder. Take time to digest the material you have gathered, and come back to the decision makers to ask questions that are more specific. This helps guarantee you are making the right decisions.

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    Be aggressive but diplomatic in getting the answers you need. Carefully construct your questions and be adaptable to the answers even if it is not what you want to hear.

    Commit to your plan of attack

    People over think creative endeavours, they wander from one idea to another. However, they never take in to account the chaos this type of flip-flopping causes along the way.

    Be flexible, but at all costs try to stick to your original vision. Once you are dedicated to the path and destination, your job is to delegate, manage and deploy to get there.

    Contribute when you can and ask for help when you cannot

    If you are not artistic, but more of a right brain thinker, you may feel sheepish about offering your opinion on aesthetic issues. However, try to remember that everyone fills different need on a team.

    Ultimately, a good team blends the best of everyone’s talents, and what skill one person lacks the other brings to the project. Your job is to guide them, trust their input, offer your knowledge and lastly, help them flesh out your ideas.

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    Use the internet

    Take your time and see what others have accomplished with similar projects. Inspire yourself with the achievements of others, but beware the many dangers of plagiarism.

    Draw from the many assets your company has to offer

    Make a general request across the company for help.

    This type of crowd sourcing reduces cost by keeping everything in house. It also exposes internal talent, and brings in fresh ideas to any endeavour.

    Remember, it is natural to be hesitant when presented with what first appears to be an overwhelming project. However, you can overcome this challenge by confirming your objectives, believing in your skills, drawing confidence from your experience and standing firmly behind your choices.

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    Published on October 14, 2019

    10 Organizational Skills Training Techniques for the Overwhelmed

    10 Organizational Skills Training Techniques for the Overwhelmed

    Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

    Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

    So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

    Why You Need Organizational Skills Training

    According to the Cambridge Dictionary, organizational skills refers to:[1]

    “the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

    When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

    The Benefits of Organizational Skills

    Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

    Examples of organizational skills include:

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    As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

    Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

    How to Learn Organizational Skills

    Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

    For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

    If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

    Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

    Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

    10 Organizational Skills Training Techniques

    If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

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    1. Make a List

    If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

    By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

    You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

    2. Don’t Rely on Your Memory

    Even if you have superhuman memory, it’s always a good idea to write everything down.

    From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

    And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

    3. Schedule

    A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

    Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

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    4. Learn to Delegate

    Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

    5. Avoid Multitasking

    While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

    6. Minimize Interruptions

    It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

    Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

    7. Reduce Clutter

    A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

    Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

    8. Organize Your Workspace

    Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

    Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

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    9. Get Rid of What You Don’t Need

    Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

    Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

    Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

    Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

    10. Tidy up Regularly

    While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

    Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

    The Bottom Line

    Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

    Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

    Featured photo credit: Jeff Sheldon via unsplash.com

    Reference

    [1] Cambridge Dictionary: Organizational Skills
    [2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

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