Advertising
Advertising

A Quick and Dirty Way to Optimize Your Productivity

A Quick and Dirty Way to Optimize Your Productivity


    When you are faced with 101 things to do in a day, productivity and streamlining processes becomes essential. One way to optimize productivity is to use routines.

    Advertising

    Doing things in routines allows you to do them quickly with a minimum of thought. You can group several similar tasks, or tasks that need to be done concurrently or sequentially into a routine so that you do them consistently and efficiently. This works very well for things that need to get done daily, and chances are you already have a routine for your personal hygiene, such as: shower, brush teeth, do hair.

    When you take a little time to create a routine for a daily task, you can consider the best placement of items, where to keep supplies/equipment or how to declutter your workspace and keep it primed for that daily task. For less frequent jobs, you can create the best way to quickly convert your workspace for that task.

    Advertising

    Is there something important in your life that you wish you did more often or more consistently? Make a routine for it, and tie it into something essential or something you naturally do often. For example, if you want to exercise more often, why not group it with your daily routine of going to a coffee shop for that mochaccino you find you need every day! Re-jig your morning routine to include a quick, light bite to eat and a big drink of water, jump into your workout clothes, grab the bag of street clothes you packed the night before, head to the gym, do a fast-and-intense workout (Crossfit is excellent for that), do all your personal hygiene at the gym, get dressed, drink a protein drink, and then head to your favourite coffee shop on the way to work (or to start your day). In this way, you have streamlined your process for exercising and tacked it onto an already established routine.

    Let’s look at something you would like to do weekly. How about calling your grandma? Every time you visit, you vow to call more often, but then seem to forget. You feel it’s important, but somehow it never gets done. Why not create a routine for several weekly things, to group them together and streamline your processes? You might try something like calling your grandma every Saturday morning, right after you tidy the phone desk — you can water the plants and wipe down the bathroom sink while you chat.

    Advertising

    Everything you consider *important* should be made into a routine. You are far more likely to do something when it’s a routine, and therefore far more likely to do the important things.

    What about something you find takes too much time, like checking Facebook or email? Create a routine for it. You check your Facebook while the coffee brews and when it’s done, so is your FB time. Close the tab, walk away. Email is tougher to tackle, but luckily, Lifehack has a new Lifehack Lesson for that!

    Advertising

    Do you feel like your life is too routine already, and you don’t want to add more? The routine of life can sometimes get us down, no question. Why not add some fun routines? You could give yourself one or two nights a week do something you enjoy, and you wouldn’t have to pre-plan exactly what it would be; if the weather’s nice, it could be a bike ride in the river valley, and if it’s rainy, you work on a favourite hobby or go out with a friend. Perhaps there’s a weekly meetup you could join, with people with similar interests. Maybe your life is so routine, you’d like to try something really different or challenging — volunteer at a soup kitchen, go rock climbing, or join a volunteer fire department (if possible). I know being on the fire department certainly ruffles up the boredom in my life!

    No matter how you do it, making routines for the important things can really streamline your productivity and make sure you stop wasting time, too.

    (Photo credit: Full Potential Speedometer via Shutterstock)

    More by this author

    Teresa Griffith

    Teresa is a passionate writer who shares about productivity tips on Lifehack.

    How to Tap Into Your Subconscious Mind for Effective Problem Solving Top 20 Time Wasters and the Top 5 Worthwhile Activities How Failure Helps You To Succeed and Grow 3 Things to Keep in Mind When Making Decisions How to Deal with Annoying People

    Trending in Productivity

    1 17 Ways Learn New Skills Faster and Enjoy the Process 2 11 Things You Should Minimize for a Better Life 3 5 Reasons for Your Facebook Addiction (and How to Break It) 4 The Secret of Success to Achieving Anything You Want Revealed 5 Do What You Love and Love What You Do to Achieve More

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on September 24, 2020

    17 Ways Learn New Skills Faster and Enjoy the Process

    17 Ways Learn New Skills Faster and Enjoy the Process

    In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

    The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

    Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

    1. Deconstruct and Reverse Engineer

    Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

    For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

    2. Use the Pareto Principle

    Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

    Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

    3. Make Stakes

    Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

    Advertising

    However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

    4. Record Yourself

    Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

    5. Join a Group

    There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

    6. Time Travel

    Visit the library. Although everything is moving more and more online, there are still such things called libraries.

    Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

    7. Be a Chameleon

    When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

    Studies have shown that, apart from learning,[2]

    “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

    Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

    8. Focus

    Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

    Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

    9. Visualize

    The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

    Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

    Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

    10. Find a Mentor

    Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

    Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

    Advertising

    If you need help learning how to find a mentor, check out this article.

    11. Sleep on It

    Practice your new skill within four hours of going to sleep.

    Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

    12. Use the 20-Hour Rule

    Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

    His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

    Check out his video to find out more:

    13. Learn by Doing

    It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

    Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

    Advertising

    14. Complete Short Sprints

    Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

    One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

    15. Ditch the Distractions

    Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

    Before you sit down to learn new skills, make sure that potential distractions are far from sight.

    16. Use Nootropics

    Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

    Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

    Find out more about brain supplements in this article.

    17. Celebrate

    For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

    Advertising

    The Bottom Line

    Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

    More Tips on How to Learn New Skills

    Featured photo credit: Elijah M. Henderson via unsplash.com

    Reference

    Read Next