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A Quick and Dirty Way to Optimize Your Productivity

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A Quick and Dirty Way to Optimize Your Productivity


    When you are faced with 101 things to do in a day, productivity and streamlining processes becomes essential. One way to optimize productivity is to use routines.

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    Doing things in routines allows you to do them quickly with a minimum of thought. You can group several similar tasks, or tasks that need to be done concurrently or sequentially into a routine so that you do them consistently and efficiently. This works very well for things that need to get done daily, and chances are you already have a routine for your personal hygiene, such as: shower, brush teeth, do hair.

    When you take a little time to create a routine for a daily task, you can consider the best placement of items, where to keep supplies/equipment or how to declutter your workspace and keep it primed for that daily task. For less frequent jobs, you can create the best way to quickly convert your workspace for that task.

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    Is there something important in your life that you wish you did more often or more consistently? Make a routine for it, and tie it into something essential or something you naturally do often. For example, if you want to exercise more often, why not group it with your daily routine of going to a coffee shop for that mochaccino you find you need every day! Re-jig your morning routine to include a quick, light bite to eat and a big drink of water, jump into your workout clothes, grab the bag of street clothes you packed the night before, head to the gym, do a fast-and-intense workout (Crossfit is excellent for that), do all your personal hygiene at the gym, get dressed, drink a protein drink, and then head to your favourite coffee shop on the way to work (or to start your day). In this way, you have streamlined your process for exercising and tacked it onto an already established routine.

    Let’s look at something you would like to do weekly. How about calling your grandma? Every time you visit, you vow to call more often, but then seem to forget. You feel it’s important, but somehow it never gets done. Why not create a routine for several weekly things, to group them together and streamline your processes? You might try something like calling your grandma every Saturday morning, right after you tidy the phone desk — you can water the plants and wipe down the bathroom sink while you chat.

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    Everything you consider *important* should be made into a routine. You are far more likely to do something when it’s a routine, and therefore far more likely to do the important things.

    What about something you find takes too much time, like checking Facebook or email? Create a routine for it. You check your Facebook while the coffee brews and when it’s done, so is your FB time. Close the tab, walk away. Email is tougher to tackle, but luckily, Lifehack has a new Lifehack Lesson for that!

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    Do you feel like your life is too routine already, and you don’t want to add more? The routine of life can sometimes get us down, no question. Why not add some fun routines? You could give yourself one or two nights a week do something you enjoy, and you wouldn’t have to pre-plan exactly what it would be; if the weather’s nice, it could be a bike ride in the river valley, and if it’s rainy, you work on a favourite hobby or go out with a friend. Perhaps there’s a weekly meetup you could join, with people with similar interests. Maybe your life is so routine, you’d like to try something really different or challenging — volunteer at a soup kitchen, go rock climbing, or join a volunteer fire department (if possible). I know being on the fire department certainly ruffles up the boredom in my life!

    No matter how you do it, making routines for the important things can really streamline your productivity and make sure you stop wasting time, too.

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    (Photo credit: Full Potential Speedometer via Shutterstock)

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    Teresa Griffith

    Teresa is a passionate writer who shares about productivity tips on Lifehack.

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    Last Updated on January 27, 2022

    5 Unexpected Places to Boost Your Productivity

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    5 Unexpected Places to Boost Your Productivity

    The environment of a typical office or a quiet library may sometimes lessen your productivity as the unchanging views fail to stimulate your senses and keep your brain running. If you are the kind that dislikes absolute silence or minimal noise when working, these unexpected places to work may boost your productivity level!

    1. Coffee shops

    Research has shown that an adequate amount of ambient noise stimulates your senses and keeps you alert. Where else better to find some chatter and clatter to boost your creative juices? Working in the coffee shop also guarantees something else: unlimited supplies of caffeine!

    Caffeine wakes you up by fooling adenosine receptors and speeds transmitting activities up in your nerve cells.If you do decide to try this place out, make sure that your work computer is facing the coffee shop customers so you will be less likely to procrastinate or go to inappropriate sites because people are secretly watching you.

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    If your workplace requires you to be in the office, try this website and/or phone app that provides you with sounds from coffee shops around the world. Want to work at a cafe in Paris? No problem, it’s just a button away.

    2. Cafeterias

    Similar to coffee shops, company cafeteria or food courts provide consistent noise and the smell of food. The aroma of food makes you look forward to your next break and should motivate you to complete your work.

    The act of eating likewise keeps your brain alert and produces dopamine. But make sure only to snack and stay around 60% full so that each bite is rewarding and invigorating. Snacking every 90 minutes should keep your brain balanced enough to focus on the work at hand.

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    3. Empty University Classrooms  

    Whether or not you’re an university student, we have all been a student at some point in our lives. And when you’re in a classroom, your brain is primed to stay focused because you have been conditioned to concentrate in class. In comparison to your bedroom, where your brain is primed to relax, sleep and have fun, the environment of the classroom triggers your memory to stay alert (unless you never listened in class) and work.

    If you do decide to try working in an empty university classroom, be sure to bring a studious friend. Once you see that your friend or coworker is working hard, you would feel guilty for procrastinate and be more competitive.

    Ever heard of environmental context-dependent memory? Research has shown that environmental context influences the way we encode information. If you study in the same place you first learned the material, your chances of recalling the information are significantly increased. Use environmental cues to your advantage so you spend less time doing more work!

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    4. Outdoors

    Fresh air, sunlight, cool breeze. Talk about getting your vitamin Ds the natural way. A healthy body is crucial to being productive. If you have a porch, use it to maximize your productivity!

    On a cool day, the crisp air is good for waking your brain up. If your work station is indoors and poorly ventilated, the build up of carbon dioxide will cause your brain to be less active, hence, less productive. Try to bring some work to a park nearby or an unsheltered town square where you are exposed to the sun. Fresh air will vitalize your brain and the warm sunlight will bring a smile to your face.

    5. The Shower 

    Many people experience their “Aha!” moments when they’re in the shower. Why is that? The hot water helps with circulation and improves blood flow to your brain, giving it more oxygen and nourishment to break down your work block.

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    If you aren’t motivated to work or feeling bored, a good shower will not only open up your pores, but also give your brain a boost of energy. Keep a waterproof white board and markers in the washroom so you will never lose those wonderful ideas again!

    Featured photo credit: Thomas Franke via unsplash.com

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