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A Few Things To Do For The New Year

A Few Things To Do For The New Year

Cleaning out your closet. Defragging your hard drive. Updating your resume.

What do all of these have in common? They’re nagging little jobs on most of our “to-do” lists that we keep putting off because they’re tedious and boring. They keep getting pushed to the back of the queue, gathering dust and being neglected until we’re forced to take care of them for one reason or another, at which point we end up stressed, panicky, and resentful.

Fortunately, there’s no time like the present to finally get around to doing these tasks, and having them all over and done with for the New Year and allow yourself to start the next year with a clean slate, with no daunting obligations left to hang over your head. Below are a few suggestions about some of the tasks you might like to tackle, if you have time to do so:

1. Clean out your email

Most of us have a plethora of unread emails lounging around in our in-boxes, as well as old drafts, spam, and various other sundries tucked into different folders. Instead of just vegging out in front of the TV after supper, consider putting on some music and sifting through your folders to clear them out. Doing this for 20 minutes/night for just a few evenings will tidy things up nicely. You may need to know how to use Gmail search to clean up your Email archive.

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Oh, and while you’re at it…

2. Review and update your address book

Do you really need to hold onto the email addresses belonging to people you worked with in 2003? Take a few minutes to sort through your address book and cull those that you haven’t communicated with, along with old addresses that your friends/family don’t use anymore. (See how to use Google Contacts as a Unified Address Book)

3. Clean your computer (inside and out) and tidy up your workstation

While you’re tidying up all those files, consider using this opportunity as a chance to clean up your desk (and your computer itself). If you have a CPU tower, take it apart so you can vacuum out all the dust and pet hair that might have accumulated in there. Toss away any take-out containers or empty energy drink cans around your desk, give everything a solid once-over with some spray cleaner (just not your monitor: clean that thing properly), and be sure to clean your keyboard too—those things get nasty.

4. File and organize papers, bills, statements, and receipts

Keeping these in order can come in handy, especially since tax season is just around the corner. Try to organize them so your receipts and statements are together, with outstanding bills and invoices in another section.

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While you’re at it, consider making a couple of last-minute charitable donations to adjust your tax deductions, if you’re into that sort of thing.

5. Update your personal budget, resume and bio

As you go through your papers, take note of your spending habits over the last year. Have you gone overboard with spending? Been too frugal? Compare your habits to your bank account, and then consider re-adjusting your personal budget to even things out a bit.

On that same note, if you find that you’ve struggled to make ends meet or that you’re not being paid what you’re worth, it might be time to update your resume and look for a new job. If instead you’re perfectly happy with where you are, but you’ve had some major life changes (moved to a new city/country, earned a degree, got married, etc.) then you might want to update your bio on various networking sites.

6. Reduce clutter, and give things away

You would not believe how much stuff can accumulate in cupboards and closets, particularly in the bathroom. Set aside an hour or so to sort through everything under the sink to see just how many unused soaps, creams, razors, and other sundries you’ve collected, and then decide whether you’re actually going to use them or not. If you will, think about displaying them in a basket or keeping them at hand so you’ll use them up. If you’ll never touch the things, give them away to friends who’ll use them, or donate them.

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Speaking of donations…

7. Clean out your closet, and donate your old clothes

A good rule to stick to as far as clothing is concerned is to give away anything you haven’t worn in over 2 years (with the exception of really well-tailored suits or dresses that still fit, and are in great shape. You never know when those will come in handy). For each piece you give away, you can buy yourself something new that fits both your figure and your current fashion sense, but don’t hold on to something that will never fit or come back into style again.

(We have created a list for you so that you can keep track of your new year tasks, Things to do for the new year)

Once you’ve taken care of all of these tasks, all you really need to do is finalize your New Year’s Eve schedule, and make some goals for 2013. If you find that you tend to self-sabotage official resolutions, consider just making some short-term goals that are easy to attain: reaching them will boost your confidence, and might encourage you to pursue some more intense, longer-term goals in turn.

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Featured photo credit:  Attractive young adult couple via Shutterstock

 

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Catherine Winter

Catherine is a wordsmith covering lifestyle tips on Lifehack.

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Published on October 14, 2019

10 Organizational Skills Training Techniques for the Overwhelmed

10 Organizational Skills Training Techniques for the Overwhelmed

Do you constantly feel overwhelmed by the amount of tasks you have to complete at work? If so, then it may be time to look into some organizational skills training techniques.

Organizational skills are an asset. They allow you to add structure to your day so that you meet deadlines, attend every meeting, and even have enough time to take your breaks (imagine that!). As transferable skills, they can also add value to your personal life.

So, if being organized and able to perform at your very best at work, even when you’re inundated with duties, sounds appealing to you, then read on.

Why You Need Organizational Skills Training

According to the Cambridge Dictionary, organizational skills refers to:[1]

“the ability to use your time, energy, resources, etc. in an effective way so that you achieve the things you want to achieve.”

When you’re feeling overwhelmed at work (or anywhere really) achieving anything seems impossible. This is why organizational skills training is crucial. The skills you learn can help you to overcome the feeling of defeat so you can take command of your tasks again.

The Benefits of Organizational Skills

Having organizational skills allow you to not only be more organized, but to also be more productive and more effective. You’ll have greater control of your tasks and be able to accomplish more things. It can also reduce stress-levels, and experiencing less stress means leading a healthier lifestyle.

Examples of organizational skills include:

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As previously mentioned, while a major benefit for the workplace, they are also valuable in your personal life.

Think about it, our personal lives are also filled with many tasks and activities. Whether it’s going to the bank or buy groceries, or doing household duties such as vacuuming or taking out the trash, each responsibility is basically a task that needs to be completed in order for our home lives to run as smoothly as possible.

How to Learn Organizational Skills

Many businesses and organizations provide organizational skills training, whether it’s a workshop, company presentation, online training course, or an all-out conference. Attending these events is a great start to learning organizational skills. Then, of course, you can set your own goals.

For most people, organizational skills don’t come naturally. However, fortunately, just like any other skill, they’re learnable. Once you acquire an understanding of a skill, the more you practice it, the better you’ll get at it.

If you’re completely new to all of this, your best bet is to start small. Set yourself one goal, select one thing you’d like to improve on, and repeat it regularly until it becomes a habit. Once you’re confident in maintaining the habit, you can add to your goal or expand on it.

Starting small and gradually adding as you progress is a good course of action, as it can ensure that you actually achieve what you set out to accomplish. If you dive straight into the deep end, you risk being even more overwhelmed than before and may fail to meet expectations completely.

Surrounding yourself with people that have particular behaviors is another way to learn organizational skills. Having a super organized team leader, manager, or head of business can greatly influence your own actions and behavior.

10 Organizational Skills Training Techniques

If you’ve noticed yourself feeling overwhelmed and stressed at work recently, then perhaps you could try out one of the following organizational skills training techniques. They could help you to get back control, focus on your tasks, and reduce stress-levels.

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1. Make a List

If you’re feeling swamped with tasks, creating a to-do list is great for taking back control of the things you need to do.

By writing down your tasks in order of importance (make sure you prioritize your list!), you’ll have a visualization of what needs to get done.

You’ll also get to experience the feeling of great relief when you get to cross a task off your to-do list when it’s completed!

2. Don’t Rely on Your Memory

Even if you have superhuman memory, it’s always a good idea to write everything down.

From project deadlines, to customer details, to product prices, writing things down can serve as a reminder so you don’t forget the important things when you’re feeling overwhelmed.

And with most of us carrying around smartphones, you’re never far from a tool where you can write something down.

3. Schedule

A huge part of being organized is knowing how to plan, and expert planning involves a lot of scheduling.

Scheduling is taking a step further than creating a to-do list. Not only do you have the things you need to do recorded, but you have a timetable when you should complete them. This helps you to develop your time management skills as you’re expected to coordinate tasks and activities so that deadlines are met and everything is done on time.

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4. Learn to Delegate

Learning to delegate tasks is a valuable skill that will help to keep you organized. Not only will it lighten your workload, but it will sharpen your planning and prioritization skills as you will have to learn which tasks should be done by you and which tasks are okay to be given to someone else.

5. Avoid Multitasking

While the idea of attempting to do more than one task simultaneously may seem brilliant, in practice, it’s the complete opposite. Multitasking is known to actually lower your productivity as it diminishes your focus and attention and things become more difficult and take longer to complete.

6. Minimize Interruptions

It’s impossible to control every aspect of your environment but it doesn’t hurt to try. By minimizing interruptions while you’re at work, it gives you a better chance of completing them as effectively and efficiently as possible.

Investing in noise-cancelling headphones or installing a social media block on your desktop are examples of ways you could reduce distractions.

7. Reduce Clutter

A notable organizational skills training technique is to create a filing system for your documents. Whether it’s at work or at home, we all accumulate documents that we may not currently need but are too afraid to throw away in case we will need it in the future.

Having an organized system can allow you to locate necessary documents any time you need them. It also keeps them safeguarded which reduces the chance of losing something important. This filing system applies to both actual paperwork and digital documents.

8. Organize Your Workspace

Where we work greatly influences how we work. If you have a cluttered and messy workspace, then the chances of you working in an unorganized fashion can be very high.

Keeping an organized workspace ensures that you’re able to perform at your most productive. You won’t waste time looking for things that have been misplaced and working in a clutter-free environment can be soothing for your mind.

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9. Get Rid of What You Don’t Need

Clutter is known to lead to stress and anxiety.[2] If you’re already feeling overwhelmed, then the sight of clutter can increase that feeling.

Getting rid of things you no longer need clears out your environment and, hopefully, your mind as well.

Done with that sticky-note? Throw it away! Inbox is filled to the brim with unread emails? Unsubscribe to newsletters you no longer read! Whatever you no longer require in your physical and digital life, get rid of it.

Here’s a guide to help you declutter: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

10. Tidy up Regularly

While working, it can get easy for your desk to get untidy. You’re focused on work and so keeping everything at your desk in order is probably a lower priority. But it’s something to be conscious of. Doing a regular tidy up can ensure the mess on your desk doesn’t go overboard.

Whether it’s a quick clean up every day, or a deep clean every month. Being aware of tidying up and fitting it into your routine will help keep you organized and less stressed.

The Bottom Line

Possessing organizational skills enables you to get back control of your tasks when you’re feeling overwhelmed and perform better at work. They can make you more productive, more efficient, and of course, more organized.

Remember, they’re not only valuable at work! Because of their transferability, they can be beneficial in other areas of your life. And really, it doesn’t hurt to be organized at home and socially, as well as at work.

Featured photo credit: Jeff Sheldon via unsplash.com

Reference

[1] Cambridge Dictionary: Organizational Skills
[2] Psychology Today: Why Mess Causes Stress: 8 Reasons, 8 Remedies

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