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9 Reasons Why You Should Use Lists and What You Can Use Lists For

9 Reasons Why You Should Use Lists and What You Can Use Lists For

It’s natural to jot things down one after the other, but are you getting full value out of your lists? Why should you use lists and are there more things you can use lists for?

1. Lists are a great way to organise your information.

If you don’t organize your information, it can be scattered everywhere even a regular pin-board can look messy, but if you separate it out into different topics or categories it’s a  lot less messier. Moving house? Organize what items will go into what room using a list for each room. Planning a wedding? Lists are great for arranging people into different tables.

2. Lists provide a simple structure.

There’s no deep thinking needed to understand how a list works. Show a Venn diagram to someone, or even a line chart and you still have to explain what the horizontal and vertical axis mean, but a list? No explanation needed, only the topic of the list is needed and it’s easy to understand.

3. Lists are easy to read and write.

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Writing a list? It’s simple, straight down the page one line after the next. There’s no need for complex sentences, or paragraphs and when you give it to someone to read, they can skim straight down. It’s usually easier to identify important points from a list, when compared to chunks of text.

4. Prioritize your day.

Busy day ahead? Create a list of all the things that need to be done and then order them in priority and tackle them all. You can break up the list into separate days if there is too much to do in one day. Insert breaks into your list to schedule some ‘reward’ time or put in some simpler items in between large complex tasks to break up the day. It helps you to make sure that you achieve what you plan to achieve, and can help prevent you from procrastinating.

5. Helps you to arrange things in order.

Top ten lists, priority lists, task lists, to-do lists. Simply putting a number in front of each list item helps you to arrange your list into an order that is meaningful. Once you have something in list order, numbering becomes easier. Then if you have to write things out again, you do it based on the numbers you created.

6. Make lists about anything.

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That’s right, anything. Think about all the blog posts that you have read that are lists. All the charts that you have followed. Work in a company? They use lists too, whether it is task management lists, to-do lists. Whenever you’re brainstorming what gets written down? Ideas in a list format. Shopping lists, reading lists… heck, everything and anything has been made into lists. Lot’s of services already arrange things into lists for you, such as Twitter friends list, Facebook friends list, in fact the newsfeeds that you get from Facebook and Twitter are in a …. List format.

7. Lists are easy to share.

Whether you’ve created it in a computer, mobile app, even on paper, it’s easy to share a list. In fact they are engaging and easy to consume. That makes it something that people want to share. Whether it’s a list to watch videos or a list of  date ideas, when you come across an intriguing list, you feel compelled to share it because you know that your friends are likely to read it too. Even if it’s not for entertainment, to-do and task lists can be shared to pool resources and get things done. “Here is a list of things we need to accomplish today, who wants to take on which tasks?”

8. Lists can be about fun things too.

It’s not all about tasks, to-dos or get things done. It can be about entertainment. Movies to watch lists, playlists, funny jokes lists, top 10 lists. Some of the things I use lists for include a TV shows watch list. New seasons of many  shows are about to start, so my list contains the show, channel and day the next broadcast is.

9. Lists can be a good way to collect and bookmark information.

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Lists can also be used to  keep track of all the useful weblinks and articles that you want to read, organized into different categories that can range from  news stories, recipes, designs any topic that you can possibly be interested in.

Problems with creating Lists 

So there are all these reasons and things to create lists for, but what tools are there? The main problem is if you are using paper then reorganizing your list is problematic. Most tools and apps out there are too focused on tasks and to-do lists, or are purposely only for bookmarking websites. There just isn’t something out there that helps you to organize your plans, thoughts and ideas.

Introducing Listible

Listible

    Many moons ago, we created Listible, it was quite a popular way to create lists and organize your thoughts, but unfortunately was killed by Spam. We’re re-inventing it and bringing it back to life. We want to make it easy to create any type of list you want. If you’re thinking about where to go on holiday, create a list of places you want to visit. If you want to create a list of images from the web, we’ll grab the images for you and list them out. Plan of action to arrange an event, create a lost?  A friend recommends a book to read? Add it to your book reading list.Want to reorganize the list? we’ll let you do that too. Finished something on your movies to watch list? We’ll let you archive it.

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    We’re pretty sure that this is something that will be useful for us personally and for Lifehack readers and we want to make sure that we get it right, so here’s where you can help us. We’re still developing it right now, so it’s a great time to chime in your ideas, you can do this by signing up to the beta version from this page, we’ll contact you back so you can let us know how we can make this into something you’ll love to use.

    Sign Up For Listible

     

    Featured photo credit: Image of female hand with pen via Shutterstock

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    Last Updated on August 16, 2018

    16 Productivity Secrets of Highly Successful People Revealed

    16 Productivity Secrets of Highly Successful People Revealed

    The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

    How about a unique spin on things?

    These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

    1. Empty your mind.

    It sounds counterproductive, doesn’t it?

    Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

    Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

    Here’s a guide to help you empty your mind and think sharper:

    How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

    2. Keep certain days clear.

    Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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    This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

    3. Prioritize your work.

    Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

    Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

    Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    4. Chop up your time.

    Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

    5. Have a thinking position.

    Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

    What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

    6. Pick three to five things you must do that day.

    To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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    Make sure they’re things that need to be done that day, so you don’t keep putting them off.

    7. Don’t try to do too much.

    OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

    8. Have a daily action plan.

    Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

    Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

    9. Do your most dreaded project first.

    Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

    10. Follow the “Two-Minute Rule.”

    The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

    11. Have a place devoted to work.

    If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

    But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

    Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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    Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

    12. Find your golden hour.

    You don’t have to stick to a “typical” 9–5 schedule!

    Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

    Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

    Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

    13. Pretend you’re on an airplane.

    It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

    By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

    Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

    14. Never stop.

    Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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    Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

    There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

    15. Be in tune with your body.

    Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

    16. Try different methods.

    Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

    It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

    Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

    Featured photo credit: Unsplash via unsplash.com

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