Advertising
Advertising

7 Ways to Be Greener and More Productive with Your Printer

7 Ways to Be Greener and More Productive with Your Printer

Your printer is probably a utilitarian workhorse that you don’t think about until it’s broken. Why not spend a moment to consider the use of your printer so you can save some time and some paper too? Here are seven practical, easy-to-implement tips:

1. Keep supplies at the point of use. You can use Velcro (I like Industrial Strength) to stick frequently used supplies directly onto the side of your printer or the printer cart. This photo shows a rubber stamp that says “FAXED” that is attached with Velcro to the side of this printer/fax machine, for example.

fax stamp

    2. Print in “draft” mode to save ink. Using the draft printing mode of your printer’s settings can save you ink (and therefore money). When you need to print something formally, you can change the settings to normal.

    Advertising

    scratch paper tray

      3. Keep a scratch paper tray. This photo at left shows paper trays located in the printer cart just beneath the printer, which have new, pristine paper in one tray and scratch paper in the other. When you print something that has only a few lines on it or otherwise can be used again, you can easily throw it in this tray.

      4. Make your printed documents come out in proper order. You can usually change your printer’s settings to print document pages in reverse order by default. The result? Papers come out already stacked in the right order, ready to staple. No more shuffling 36 pages of a document to reorder them! [EDITOR’S NOTE: Not all printers print backwards by default; test yours with a short document first.]

      Advertising

      5. Use scratch paper by default, and print on new paper only when necessary. Before inserting a stack of scratch paper into your printer for use, put a sticky note on the back of the last page of the stack.

      scratch paper

        Then put that stack on top of some new paper. (See photo at right for illustration) When you’re ready to print on new paper, you can see the sticky note indicating the bottom of the scratch paper stack and pull it out quickly.

        6. Label your printer’s particularities. Are you (or your coworkers) forever asking, “Now which way does the paper go in? Face up or down?” Manufacturers often indicate this on the printer itself in some kind of international symbol language nobody seems to notice, but you can make it simple by just printing a label that says “FACE UP.” Here are a couple of examples.

        Advertising

        face up label

           

          paper feed label

            7. Just don’t print. Of course, it’s better to not print at all if you can possibly do that. If you don’t already have software to make PDF documents, by all means, get that capability so you can print to PDF instead.  Try Adobe Acrobat or Cute PDF. Also try SnagIt (one of my personal favorites- see my previous article “A Professional Organizer’s Favorite Software” for more). SnagIt takes screenshots of regions of your screen or even scrolling web pages (saving the links!).

            Advertising

            Appreciate your workhorse printer today! And if your printer is cranky, maybe implementing these tips will make it be nicer to you.

            More by this author

            6 Reasons to Keep Receipts…Or Not! Prefer Paper Planners? 3 Best Calendars You’ve Never Heard Of Organizing Saves You Money: 8 Valuable Opportunities The Seven Essential “Stations” Every Home Should Have Five Common Working-At-Home Problems- Solved!

            Trending in Productivity

            1 17 Ways Learn New Skills Faster and Enjoy the Process 2 11 Things You Should Minimize for a Better Life 3 5 Reasons for Your Facebook Addiction (and How to Break It) 4 The Secret of Success to Achieving Anything You Want Revealed 5 Do What You Love and Love What You Do to Achieve More

            Read Next

            Advertising
            Advertising
            Advertising

            Last Updated on September 24, 2020

            17 Ways Learn New Skills Faster and Enjoy the Process

            17 Ways Learn New Skills Faster and Enjoy the Process

            In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

            The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

            Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

            1. Deconstruct and Reverse Engineer

            Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

            For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

            2. Use the Pareto Principle

            Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

            Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

            3. Make Stakes

            Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

            Advertising

            However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

            4. Record Yourself

            Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

            5. Join a Group

            There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

            6. Time Travel

            Visit the library. Although everything is moving more and more online, there are still such things called libraries.

            Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

            7. Be a Chameleon

            When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

            Studies have shown that, apart from learning,[2]

            “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

            Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

            8. Focus

            Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

            Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

            9. Visualize

            The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

            Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

            Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

            10. Find a Mentor

            Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

            Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

            Advertising

            If you need help learning how to find a mentor, check out this article.

            11. Sleep on It

            Practice your new skill within four hours of going to sleep.

            Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

            12. Use the 20-Hour Rule

            Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

            His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

            Check out his video to find out more:

            13. Learn by Doing

            It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

            Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

            Advertising

            14. Complete Short Sprints

            Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

            One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

            15. Ditch the Distractions

            Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

            Before you sit down to learn new skills, make sure that potential distractions are far from sight.

            16. Use Nootropics

            Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

            Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

            Find out more about brain supplements in this article.

            17. Celebrate

            For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

            Advertising

            The Bottom Line

            Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

            More Tips on How to Learn New Skills

            Featured photo credit: Elijah M. Henderson via unsplash.com

            Reference

            Read Next