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7 Unexpected Ways To Maximize Your Productivity

7 Unexpected Ways To Maximize Your Productivity

You have a digital notebook and you use the best task management system. You know how to make a schedule. You’re awesome at tracking details. You respond to emails quickly. But you’re still looking for ways to amp it up, because you know you can do even better.

1. Sleep more, not less.

Too little sleep, poor sleep, interrupted sleep, and/or health problems which interfere with sleep all add up to one negative: fatigue. And fatigue has a big, bad effect on your productivity. One study, completed in 2010, estimated the annual cost of fatigue-related productivity loss at almost $2000 per employee. Chronic sleep deprivation has some pretty severe results, such as increased anxiety, poor memory, and, ultimately, impaired cognitive function.

In other words, without adequate sleep, your brain just won’t work as well. So even if you have a great plan, a well-ordered to-do list, and all the tools you need, without enough sleep, you are apt to be sluggish and unfocused. All the tricks in the book won’t help maximize productivity if your brain—the ultimate productivity machine—really needs a nap.

2. Do less, not more.

Productivity is not about doing more in less time. What good is doing more if what you’re doing is not the real work that is needed? In fact, trying to do more is often where we waste time. Science has proven that multitasking is not something the human brain is wired to do.

The more you pile on your plate (or calendar, or notebook, or to-do list, or task manager), the more time you have to spend deciding what you’ll do next. And making decisions not only eats up valuable time, it depletes your ever-important reserve of willpower.

One simple solution will solve both of these productivity killers: try to do less.

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Limit the number of open projects you are involved in at any one time. I realize that’s not always possible: sometimes your project list depends on your boss or your significant other more than it does on you.

If you find yourself overloaded, though, an appeal can work: “I’d love to tackle this project; would you be okay if I first complete XYZ project, so I’ll have the time and attention I need to devote to this new idea?”

Severely limit what you allow yourself to put on your daily and weekly to-do lists. At the beginning of the week, choose the top few things you want to accomplish. At the beginning of each day, decide on three tasks you will complete that will move you toward hitting this week’s desired accomplishments.

3. Become less available.

Being the one who is always dependable comes with a certain benefit: people look up to you. They respect you. They know you’ll get the job done.

It also comes with a certain problem: people will ask more of you if they know they can depend on you.

It’s good to help friends, and it’s something you should do. But it isn’t something you should do all the time. Choosing to be less immediately available sets up an automatic filter.

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Don’t be the person with his phone glued to his hand at all times. Don’t be the gal who answers every text, call, or email in five minutes or less. People can wait, and if it’s important that you be the one involved, they will wait for your response.

4. Limit meetings.

Meetings are notorious black holes, eating up productivity in return for, well, nothing. A vacuum. While you might find plenty of good advice for how to get more out of meetings—keep meetings short, keep them focused, meet objectives, and so on—here’s one simple but extremely effective approach: limit meetings altogether.

If you’re the boss, simply quit putting them on the schedule or making yourself available for every meeting request that comes across your desk (see #3, above, Become less available). If you don’t have that authority, start making appeals. Before you just give in and show up, chalking another afternoon lost to the voracious productivity-eating machine that is a meeting, get in touch with the organizer and ask these questions:

  • What’s on the agenda for this meeting?
  • What are your objectives for this meeting?
  • Why do you want me to be there?
  • What do you expect me to contribute?
  • Is there some way I can contribute without being present at the meeting?

If the meeting organizer is also your supervisor or coworker, appeal on the basis of lost productivity. Ask something like this: “Would you rather I make some insanely awesome progress on this project we’re doing, or go sit in this meeting for 2 hours and accomplish nothing?”

5. Measure your production.

We often don’t know how to measure productivity on the projects we are involved in. Maybe it’s an ongoing project, or something big and complex, or something creative and intangible. In any case, it can be hard to pin down what production looks like.

The problem is, however, that if you don’t really know what production looks like, you can’t tell if you’re being productive.

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Solve this problem of fuzzy productivity by hammering out a way to measure the production with each project you have going. This might be something like a timeline, with milestones for certain achievements in the project as you go: you measure your progress by seeing how closely you can stay aligned with the projected timeline.

Or it might be something like a quota, either daily or weekly, of the key tasks or deliverables that need to be done.

Or it might be something entirely different: words written, calls made, money pledged, emails answered, applications sent.

Figure out exactly what production means for each project, and then you can maximize that productivity. Keep track of your production every time you work on the project. Just the knowledge of exactly what you should be doing to be productive is helpful for focusing your brain.

Keeping track of how much you can achieve becomes a game you play with yourself, one that spurs you to perform better each time you do the work.

6. Forget big goals; focus on small gains.

Big goals are good, but tracking progress on big goals can be depressing. We need to see progress in order to be motivated to keep making progress. Otherwise, we get discouraged and start to question everything.

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Unfortunately, we often buy into the idea of having big goals without understanding how to approach them. Every big goal is achieved by a series of small, incremental gains. This is old news: eat the elephant one bite at a time, take that journey one step at a time. Even though we know and understand this concept, we don’t know how to apply it.

The key is to set a big goal, then forget about it for a while. Instead, figure out what small gains you need to make weekly, even daily, and focus on those. Ignore the big goal, for a while, and just focus on getting to those small gains. Every now and then, look up at the big goal again and see how far those small gains have carried you toward reaching it.

7. Build healthy habits.

Your brain is the essential ingredient in any effort at a productive life. And your brain is part of your body. If you don’t take care of your body, you aren’t taking good care of your brain.

Healthy habits include getting adequate and good sleep, exercising, and eating food that fuels you instead of weighing you down. They also include balancing your time between focused work and downtime, solitude and social activities, physical and mental effort.

Focus on building or reinforcing one healthy habit every week, and cycle through the habits you want to establish. The stronger these healthy habits are in your life, the more productive you will be by default.

Featured photo credit: Zach Dischner via flickr.com

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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