Have you ever felt so burdened by all the things you have to do that you can’t even figure out how to start? If so, check out the following seven tips to manage attention and avoid overwhelm.
1. Eliminate Distractions
Have you ever noticed that it takes you almost as long to begin an assignment or chore as it does to actually complete it? Since it takes some time to find the drive to begin, distractions could destroy your productivity in a hurry. The simple act of beginning to work already takes some time, so it’s important to avoid distractions that would cause you to have to re-start over and over again. Silence your phone unless you’re expecting a monumentally important phone call. Close every browser window except the ones that are necessary for the task at hand. If you work in an office and are working on something important with an impending deadline, kindly ask your co-workers to refrain from interrupting you for an hour or two except in case of emergency.
2. Get Up and Move
When your eyes start to glaze over, you need to take a break. Forcing yourself to continue working without a break despite the fact that your concentration is dead and gone is not efficient. Would you rather keep working at a snail’s pace or walk away for a moment so you can return with revived focus and vigor? Go outside for a quick walk and a hit of energy from the sun’s rays. Kick off your heels and do a few squats and push-ups on a wall or counter to get your blood flowing. You could even skip back and forth joyfully if no one’s watching. At best, you’ll feel an immense burst of positive energy, and at worst, you’ll feel silly and laugh at yourself, both of which will provide you with a much-needed break from the daily grind.
If you have an innumerable to-do list of things that are going to eat up your entire work day, it’s easy to become so overwhelmed that you don’t know how to start. Write down everything you need to do in a big list and rate each item on a scale of 1-5 in order of importance. Knock out the most difficult or important tasks first so your largest sources of stress will be gone as soon as possible.
4. Chunk It Up
Are you working on a huge project like a full-length book, elaborate website design, or new business venture? Tackling a monster of a project without a clear list of action steps could stress you out before you start, so break it down into tiny steps. While you might feel a heavy burden initially, you will feel that weight lift off your shoulders with each check mark you make, developing positive encouragement that will keep you motivated to continue.
5. Turn on Some Tunes
According to a study at the University of Miami, listening to music at work could increase creativity and efficiency. Dr. Teresa Leisuk, the researcher behind this study, suggests that music is beneficial because it puts the listener in a positive frame of mind that is more receptive to new ideas.
6. Know Thyself
Do you feel like there is a certain time of day when your brain is in top-notch condition and you can accomplish anything? Is there another time of day when you just can’t seem to concentrate no matter how hard you try? Be aware of what time you are at your best and plan accordingly. For example, if you have a tough time focusing in the morning, you might want to start your day with mindless tasks like answering emails, doing paperwork, shredding documents, and organizing files. Save activities that require the highest concentration for the time of day when you are at your best.
7. Start Your Day Strong
At the beginning of every day, ask yourself, “What are the three most important things that I must accomplish today?” Trust your gut instinct and write it down. Don’t make a longer list because if you do, you might conveniently “run out of time” before you get around to your biggest priorities. It’s funny how if you focus on the important things, the rest tends to take care of itself.
How do you stay uber productive at work?
If you have any additional tips that would help our readers manage attention and avoid overwhelm, please drop them in the comments!