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7 Steps To Organize A Productive Week Easily

7 Steps To Organize A Productive Week Easily

A very busy week can be a stressful time in a person’s life. You may feel like you aren’t getting anything done, and the end of your to do list seems impossible. During these times, having a process to organize your life into a more productive week can be a life saver.

Here are seven steps to organize a productive week for yourself.

1. Know what tasks need to be completed

Having a to do list is very important, if you want a more productive week. If you don’t know what needs to be done, then it would be very hard to accomplish anything.

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Make sure you have a list of the tasks that need to be done in the next week. Also, note which tasks will take more time than others. You should make a schedule of how long each tasks will take. This will give you a more realistic time frame of what you need to do that week.

2. Make smaller goals if you need to

If you have more than one project that needs to be done, then you should break it into smaller goals. Each smaller goal can act as a mental note, allowing you to determine how far you have come and how much further you need to go to accomplish your tasks.

3. Actually get organized

If you don’t know where anything is, you are wasting time that you cannot afford to lose. Make sure that everything you need to accomplish your goals and to have a productive week is organized into the correct places.

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4. Automate or outsource when you can

Do you find yourself often wasting time on things that you shouldn’t spend any time on? Undoubtably, there are tasks that you can automate by downloading some software or a plugin.

Think about any tasks you currently spend time on that you could be outsourcing to others.

5. Accomplish tasks from biggest to smallest or smallest to biggest

There is a reasoning for why you would do either. Some choose to accomplish bigger tasks first because they can then clear the way, knowing that only easy tasks are left. Some prefer to get rid of the smaller tasks first because then they can focus more time on the harder items.

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Whatever method you choose to do, you should definitely complete the urgent tasks right away, just in case an issue arrises and you end up needing more time than you originally thought.

6. Know your progress

If you are working on a rather large project, track your progress and record what you have done. If you have to constantly go back and try to remember what you have done and what you have left out, then you may find yourself wasting many precious minutes.

7. Know when you work best

If you have different tasks that need to be completed throughout the day, you should try to work on different tasks at the time when you work best. For example, if you are a morning person, then you may want to do your sales part of your job in the morning when you know that you are more outgoing. However, if you know that you are not a pleasant person in the mornings, then you will probably want to wait to do any sales tasks until later on. If you know when you work best and actually work during those times, you will have a more organized and productive week.

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What steps do you take to organize a productive week?

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Michelle Schroeder

Michelle is a personal finance expert. She earns $1 million per year while sailing.

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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