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7 Reasons Why Taking Notes Makes You More Productive

7 Reasons Why Taking Notes Makes You More Productive

If you can’t remember what you had for lunch two weeks ago, what makes you think you’re going to remember the most important points from your staff meeting, presentation or seminar? Taking notes gives you the opportunity to highlight key points and details that might otherwise slip your mind, and you never know when these fragments of knowledge will come in handy!

Tim Ferriss once quipped that he “takes notes like some people take drugs,” and even detailed his note-taking process on his blog. Taking notes not only helps you retain more information (I call the process “backing myself up”), but it’s also the key to boosting your productivity (as proven by Tim), both at work and at home. Here’s how:

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1. It relieves stress.

When your mind’s swarming with loose ends to tie, writing them down helps you reduce your cluttered thoughts, which reduces stress. It’s also a great way to set aside your overwhelm so that you can focus on the task at hand.

2. It helps keep your schedule in tact.

I’ve found that taking notes throughout my workday is the best way to stay focused on my to-do list. So many requests come to us from so many directions–emails, phone calls, text messages–that it becomes hard not to get sucked into the busy-but-not-productive whirlwind this creates. Before you know it, the day’s over and only a fraction of your to-do list is finished because you were too busy focusing on tasks that felt urgent, but really weren’t. I find that taking notes as new requests come in help me incorporate them into my future schedule without derailing my plans for that day.

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3. It is easy to convert your notes into a to-do list.

This is especially true during meetings and classes. Say you have a brainstorming session with co-workers or questions about a lecture you’re watching, so you write down what you need to follow up on afterward. The notes from your brainstorming session can be turned into a to-do list to make sure you accomplish what you need to after the meeting’s over, while your lecture notes give you a checklist to follow when filling in holes on what you’re learning.

4. You create quality reference materials.

If you want to become the best in your field, taking notes is your ticket to making it happen. As you build your career and keep track of what you’re learning, you’ll have easy access to your very own refresher courses.

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5. You can share your notes with co-workers and friends.

Quality notes not only help you build a strong arsenal of knowledge, but they can help make a difference in the lives of those you care about. If a new co-worker needs to get caught up on a project they’re working with you on, they can refer to your notes to catch up without feeling overwhelmed. If a friend misses class due to a family emergency, your notes can help them get back on track. It’s a win-win situation for everyone involved.

6. It improves the quality of everything you do.

Whether you’re putting together a report for work or tweaking a recipe for your next social gathering, taking notes helps you improve every project, every hobby, and every event you participate in. It’s a detail-oriented way to process your learning experience, which eventually leads to expert status at work or satisfied guests at home.

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7. Taking notes makes you look good.

It shows you care and that you’re fully present during the learning process. Taking notes is a subtle action that reveals much about a person’s character: patience, determination, and attention to detail. It also shows you’re efficient and don’t allow what’s important to fall through the cracks.

How has taking notes improved your life?

More by this author

Krissy Brady

A women's health & wellness writer with a short-term goal to leave women feeling a little more empowered and a little less verklempt.

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Last Updated on May 16, 2019

The Daily Rituals of 7 Successful CEOs

The Daily Rituals of 7 Successful CEOs

One of my favorite success quotes ever comes from one of the original and most successful ‘CEOs’ of his era: Aristotle. Here’s what he said:

“We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

This advice is just as sound today as it was when Aristotle first expressed it, way back when. I’m reminded of this at least once a week, when I interview an inspiring author, leader, or successful CEO on my show. I ask my guests a series of questions about what has contributed to their success and their ability to build something meaningful.

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You want to know what nearly all of them say? Almost every time, they respond by telling me that their success is the result of simple habits  enacted day after day.

These quotes from seven successful CEOs demonstrate the daily rituals that have contributed to their success:

1. Promote what you love.

“It’s so much better to promote what you love than to bash what you hate.” – Jessica Alba, CEO of The Honest Company

2. Develop a feedback loop.

“I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better. I think that’s the single best piece of advice: constantly think about how you could be doing things better and questioning yourself.” – Elon Musk, CEO of TESLA Motors

3. Create things that are better, not just “different.”

“Our task today is to find singular ways to create the new things that will make the future not just different, but better—to go from 0 to 1. The essential first step is to think for yourself. Only by seeing our world anew, as fresh and strange as it was to the ancients who saw it first, can we both re-create it and preserve it for the future.” – Peter Thiel, CEO of Palantir and best-selling author of Zero To One.

4. Meditate.

“Meditate. Breathe consciously. Listen. Pay attention. Treasure every moment. Make the connection.” – Oprah Winfrey, CEO of OWN Network

5. Read every day.

“Read 500 pages every day. That’s how knowledge works. It builds up like compound interest.”-Warren Buffet, CEO of investment firm Berkshire-Hathaway

6. Block time for email.

“Set aside a 20- to 30-minute chunk of time two or three times a day for email. Do not check continually through the day.” – Doug Camplejohn, CEO of predictive lead marketing company FlipTop.

7. Make your customers happy.

“We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” – Jeff Bezos, CEO of Amazon.com

Develop the right rituals. Become a successful CEO.

If the majority of these daily habits are new to you, avoid making the crucial mistake of adopting all of these habits at once. Research on habit-formation indicates that lasting habits are formed one at a time.

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For example, let’s say you’re excited about developing the following daily habits:

  • daily reading,
  • daily meditation, and
  • updating your to-do list every night

Let’s say that daily reading is the one that excites you the most out of the three habits noted above. It would be wise of you to begin by choosing and scheduling time to read every day, and then sticking to that time until it becomes a habit. Once it feels effortless and automatic, you’ll know that you’ve turned it into a daily habit. Now you’re ready to install the next habit… and the next… Until before you know it, you’ll start looking in the mirror and seeing the reflection of a successful CEO.

Featured photo credit: Amy Hirschi via unsplash.com

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