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7 Online Tools that Improve Your Business Writing

7 Online Tools that Improve Your Business Writing

Business writing is different from other types of writing since it is more professional and will require business knowledge.

When you write business material, you do not just share your ideas and thoughts. It is also important that the content of your work is structured in a way that it is organized and you use formal words. To make your task easier, here are some of the best online tools that can improve your business writing.

1. Wridea.com

wridea

    Prior to drafting any business related content, the very first thing that you have to do is to write down and organize your ideas. Among one of the most useful sites created for this purposed is the Wridea. This website offers an idea management service where you can get access to a wide variety of brainstorming tools.

    All you have to do is sign up for free, then you can work on your ideas by using the tools provided by the platform.

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    Apart from the tools that you can use to organize your ideas and for brainstorming, this site also allows you to share and collaborate with your friends and other users. So think and make your business together.

    2. Literatureandlatte.com

    literatureandlatte

      Business writing is definitely not an easy task, especially if you have a busy life. But thanks to sites like Literatureandlatte, you get to have an easier way to create an amazing story without having to stress out yourself.

      The site offers a free edition of Scrivener that you can use to make your writing task much easier. With this guide, you are provided step by step instructions that you can use while writing business plans or other important documents.

      3. Allcorrect.org

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      allcorrect

        When you have so many things to do, sometimes you simply just do not have enough time to do and proofread your work. With the professional editing team of Allcorrect, you can now set these worries aside.

        They offer reliable, quality and affordable services to save you a lot of worry and time. All you have to do is to give them the instructions, and they will do the work exactly based on your specifications and instructions. This service endures that your bussiness writing that everything will be proofread and corrected as needed.

        4. Dragon Dictation

        Dragon Dictation

          There are times when you have to do a lot of multi-tasking in business. Thanks to technology, there are now applications that can make your life easier. One of the best apps out there is the Dragon Dictation. With this amazing app, you do not have to type since you can just speak. All you have to do is to speak then you can already see your text.

          Plus, you can send your text anywhere. By using Dragon Dictation, you can easily send business messages and important emails or even some personal notes. This is a new type of business speaking-and-writing.

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          5. Stoodle

          stoodle

            As a business writer, you have to continuously learn and improve. There are tools that are specifically designed to enable learners to have the best online learning experience. Among these sites is Stoodle. With this website, you get to have real-time communication and collaboration on the Internet. It also features image uploading, permanent storage of classrooms and a whole lot more. This platform makes it easier for students and teachers to interact.

            If you need some help in business writing by the professional tutor – go here.

            6. Proessaywriting.com

            proessaywriting

              If you are not so good at business writing but time calls for professional writing skills, you can rely on this team. The site is known to provide quality and topnotch content for any business purpose. Moreover, it offers a wide array of services depending on the kind of content you need. Just give them your instructions and they will do the work based on your criteria, deadlines & directions.

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              7. Prowritingaid.com

              prowritingaid

                Even professional business writers need help from time to time. With the Internet, it is now much easier to access several tools that you can use.

                One of the best sites out there is ProWritingAid. This is a free online writing editor that can help you check your grammar. But apart from just checking the grammar, it also offers personal writing coach as it can further enhance your writing.

                Some of the features they offer include an online grammar and spelling checker, plagiarism checker, finding overused words, improving readability, eliminating cliches, etc. You can just select any of the tools that you need to ensure that you only deliver flawless and quality work.

                These tools are just some of the best tools that you can find on the Internet. Whether you are writing a business related content or any other types of written works, you can find these tools really useful. Some of them may require that you pay but a majority of them are offered for free.

                Featured photo credit: Veronica May via lifehack.org

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                Last Updated on September 17, 2019

                How to Delegate Work Effectively (Step-By-Step Guide)

                How to Delegate Work Effectively (Step-By-Step Guide)

                All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

                To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

                In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

                The Importance of Delegation

                An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

                When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

                Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

                Here’s an example of bad delegation:

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                  Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

                  The Fear of Delegating Tasks

                  Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

                  • They may resent the idea that someone else may get the credit for a project.
                  • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
                  • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
                  • They may suspect that it’s simpler and quicker just to do a task themselves.
                  • They dislike the idea of letting go of tasks they enjoy doing.
                  • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

                  Delegation vs Allocation

                  Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

                  When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

                  How to Delegate Work Effectively (A Step-By-Step Guide)

                  So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

                  1. Know When to Delegate

                  By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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                  This brief video explains these levels and offers examples of when it’s appropriate to use each one:

                  Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

                  Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

                  When you’re deciding how to delegate work, ask the following questions:

                  • Do you have to be in charge of this task, or can someone else pull it off?
                  • Does this require your attention to be successful?
                  • Will this work help an employee develop their skills?
                  • Do you have time to teach someone how to do this job?
                  • Do you expect tasks of this nature to recur in the future?

                  2. Identify the Best Person for the Job

                  You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

                  Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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                  Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

                  You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

                  3. Tell and Sell to Get the Member Buy-In

                  After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

                  When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

                  4. Be Clear and Specific About the Work

                  It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

                  By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

                  This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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                  5. Support Your Employees

                  To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

                  Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

                  Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

                  6. Show Your Appreciation

                  During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

                  Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

                  Bottom Line

                  Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

                  To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

                  Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

                  More About Delegation

                  Featured photo credit: Freepik via freepik.com

                  Reference

                  [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
                  [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
                  [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
                  [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
                  [5] Leadership Skills Training: Delegation
                  [6] Abhinav Jain: Delegation of work vs Allocation of work
                  [7] Anthony Donovan: Management Training: Delegating Effectively
                  [8] Management 3.0: Practice: Delegation Board
                  [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
                  [10] Inc.: 6 Ways to Delegate More Effectively
                  [11] The Muse: The 10 Rules of Successful Delegation
                  [12] Teresa Amabile and Steven Kramer: The Progress Principle

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