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Last Updated on January 10, 2018

7 Not So Obvious Habits To Maximize Your Productivity

7 Not So Obvious Habits To Maximize Your Productivity

    I was a big fan of productivity, and, in some respects, I still am. I’ve been a very early adopter of GTD, and, for years, I did my weekly reviews with the discipline of a zen monk. But, eventually, I hit a roadblock. GTD is about getting things “done”, but in life we have much more to experience than “doing”. We feel. We dream. We enjoy stuff without the pressure of an empty inbox. And, most of the time, we simply are. We’re existing. And that’s ok.

    So, I confess I fell out from the GTD wagon. Gradually, I developed my own framework, which evolved from a productivity-based approach, to a life management based approach. I’m using it for about a year now and, as much as I can tell, so far, so good. If I compare what I accomplish now with what I used to accomplish a year ago, I’m stunned. Not only because I “do” much more than before, but because I actually live more.

    But enough with all this shameless self-promotion intro. I understand that my framework may work perfectly for me, but may be of little, if any, importance for you.

    So, instead of doing a presentation of the Assess – Decide – Do framework, I chose to isolate only 7 simple tips for today’s post. They don’t need any framework to be integrated with and they can be implemented by anyone, with a little bit of awareness. Try them for a week, one for each day of the week.

    As a matter of fact, they’re even organized as such. As you will see, there’s a reason why each tip is assigned to a specific day, but then again, if you feel this isn’t really your Monday cup of tea, for instance, feel free to rotate them as you see fit.

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    1. Monday – Ignore The Unimportant

    I firmly believe that the art of ignorance should be taught in schools. We live in such an information-rich society, our focus is so deeply challenged by dozens or hundreds of stimuli each and every second, that we have a really hard time focusing on what really matters.

    Especially on Mondays, when all the previous week unprocessed stuff seems to crash on us, try to apply this. Focus only on what matters. If you have a presentation to finish in one hour, cut out everything – and I mean: EVERYTHING – that is not connected to it.

    Slash out Twitter, Facebook, email. Turn off the music. Close the door after putting a big sign with “Abandon hope all ye who enter here” on the other side. In time, you’ll become better at this. The hidden frustration that “you’re missing something” will fade away.

    2. Tuesday – Reward Yourself Constantly

    Each tiny task that you finish is an achievement. We forget too often that our big successes are in fact big chains of small tasks performed on a daily basis. So, in order to keep this chaining process running, put a little reward at the end of each small task.

    Tuesdays are great for this habit, because they’re the first link after the week hast started. Just do something nice at the end of each task. Listen to your favorite tune or read your favorite blog (and that would be, of course, Stepcase Lifehack) for the next five minutes.

    As much as we won’t want to admit it, that Pavlov guy was right. And I’m not talking about the dogs here. I’m talking about you. Because you gotta be your own Pavlov and the dogs will be your productivity habits. Train them constantly. And, if need will be, feed them some sugar every now and then.

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    3. Wednesday – Negotiate The Expendable

    It’s the middle of the week, and, by now, there must be some garbage accumulated. Some stuff that you don’t really need to do, but, somehow, it’s still in your to do list. It’s a perfect time to negotiate that stuff. Does it really need to be on your to do list?

    The pressure of constantly doing, delivering, accomplishing made us forget that we do have this option too in our arsenal. I’m talking about negotiation. “Talk” with the task. Or with the person at the other end of the task. Does it really need to be done right now?

    I compare this negotiation process with taking out the water from a gulf. If you’re lucky, you will see an ancient shipwreck. That’s your task. It’s not a yacht anymore, it’s a shipwreck. You will start to realize that what you thought is important, may not even be there anymore. It’s just the ghost of the task.

    4. Thursday – Reuse Past Approaches

    This comes from a long history of programming. I’m still doing it, this programming thing, by the way, because I enjoy it so much. Just try to look at what you have to do and compare it with previous experiences. Like “Have I done this before?. How did I do it?”

    Thursdays are perfect for that, because you now must have a consistent “week work history” to dig through. And, allegedly, you’re also pretty much at the top of your potential. From now on, it will start to go downhill, somehow.

    So, try to identify similarities in your work before you will do the same thing twice, just because you don’t remember doing it before. Pay attention to the circumstances, because they’re never the same, but isolate what you can repeat.

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    5. Friday – Ask For Help

    If I would have a dollar for each time I didn’t ask for help when I should have, I would certainly be a millionaire. Seriously. Being “productive” has this aura of “I’m doing all the stuff by myself. I’m so cool.” Well, maybe you’re cool, but you don’t have to do anything by yourself.

    You have a unique set of skills. Other people have their own unique set of skills. If you combine your set with their set, it’s absolutely obvious that you will get far better results than by using only yours. It’s just simple mathematics here.

    And Fridays are perfect to test this habit, because, admit it, you’re a little bit tired. And it’s also a good pretext for some social interaction. Isolate some task that you know somebody else may be doing better than you and ask for their help.

    6. Saturday – Switch Workplaces

    Ok, we don’t have to work on Saturdays. As I told you, you can just put this tip on any other day of the week. But I chose Saturdays because they are perfect for traveling. Short trips around the town, seeing some new places, meeting some new people.

    Try to do the same with your workplace. See if you can work for a day somewhere else. From home, or from a coffee shop. Or even in another office. Or, if you can’t live your office, on a different chair. Just change something in your surroundings.

    All our habits are shaped by our surroundings. The more you’ll change the surroundings, the better and more consistent your habits will become. This constant stimulation will summon energy resources that you didn’t even know you have.

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    7. Sunday – Change Deadlines Into Livelines

    I kept this from my GTD routine, you know, the weekly review. I did this on Sundays, trying to project the next week. I still try to have a look at the week just before it starts.  And now, a little bit of explanation about the word “liveline”.

    I stopped use the word “deadline” long time ago, because it has “death” in it. The “task slasher” approach. I don’t do this anymore. Because crossing off tasks from your to do lists will eventually end up with crossing off your entire life from your to do lists. Rushing straight to your own death, one crossed task at a time. Change this perspective. A deadline is not the end. Make it a liveline. Make it a beginning.

    And by that I mean something connected with something else. A new start. Think in terms of new beginnings not in term of endings. If you really need to reach the end of something, use the word “milestone”. And replace “deadline” with “liveline” every time you can.

    It will be enlightening, believe me. :)

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    Last Updated on November 15, 2018

    Success In Reaching Goals Is Determined By Mindset

    Success In Reaching Goals Is Determined By Mindset

    What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

    As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

    The Success Mindset

    Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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    The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

    The Placebo Effect and What It Shows Us About The Power of Mindset

    The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

    How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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    How To Create a Success Mindset

    People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

    1. A Success Mindset Comes From a Growth Mindset

    How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

    A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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    There’s a lot of power in changing your perspective.

    2. Look For The Successes

    It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

    3. Eliminate Negativity

    You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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    When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

    4. Create a Vision

    Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

    If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

    An Inspirational Story…

    For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

    What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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