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7 Not So Obvious Habits To Maximize Your Productivity

7 Not So Obvious Habits To Maximize Your Productivity

    I was a big fan of productivity, and, in some respects, I still am. I’ve been a very early adopter of GTD, and, for years, I did my weekly reviews with the discipline of a zen monk. But, eventually, I hit a roadblock. GTD is about getting things “done”, but in life we have much more to experience than “doing”. We feel. We dream. We enjoy stuff without the pressure of an empty inbox. And, most of the time, we simply are. We’re existing. And that’s ok.

    So, I confess I fell out from the GTD wagon. Gradually, I developed my own framework, which evolved from a productivity-based approach, to a life management based approach. I’m using it for about a year now and, as much as I can tell, so far, so good. If I compare what I accomplish now with what I used to accomplish a year ago, I’m stunned. Not only because I “do” much more than before, but because I actually live more.

    But enough with all this shameless self-promotion intro. I understand that my framework may work perfectly for me, but may be of little, if any, importance for you.

    So, instead of doing a presentation of the Assess – Decide – Do framework, I chose to isolate only 7 simple tips for today’s post. They don’t need any framework to be integrated with and they can be implemented by anyone, with a little bit of awareness. Try them for a week, one for each day of the week.

    As a matter of fact, they’re even organized as such. As you will see, there’s a reason why each tip is assigned to a specific day, but then again, if you feel this isn’t really your Monday cup of tea, for instance, feel free to rotate them as you see fit.

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    1. Monday – Ignore The Unimportant

    I firmly believe that the art of ignorance should be taught in schools. We live in such an information-rich society, our focus is so deeply challenged by dozens or hundreds of stimuli each and every second, that we have a really hard time focusing on what really matters.

    Especially on Mondays, when all the previous week unprocessed stuff seems to crash on us, try to apply this. Focus only on what matters. If you have a presentation to finish in one hour, cut out everything – and I mean: EVERYTHING – that is not connected to it.

    Slash out Twitter, Facebook, email. Turn off the music. Close the door after putting a big sign with “Abandon hope all ye who enter here” on the other side. In time, you’ll become better at this. The hidden frustration that “you’re missing something” will fade away.

    2. Tuesday – Reward Yourself Constantly

    Each tiny task that you finish is an achievement. We forget too often that our big successes are in fact big chains of small tasks performed on a daily basis. So, in order to keep this chaining process running, put a little reward at the end of each small task.

    Tuesdays are great for this habit, because they’re the first link after the week hast started. Just do something nice at the end of each task. Listen to your favorite tune or read your favorite blog (and that would be, of course, Stepcase Lifehack) for the next five minutes.

    As much as we won’t want to admit it, that Pavlov guy was right. And I’m not talking about the dogs here. I’m talking about you. Because you gotta be your own Pavlov and the dogs will be your productivity habits. Train them constantly. And, if need will be, feed them some sugar every now and then.

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    3. Wednesday – Negotiate The Expendable

    It’s the middle of the week, and, by now, there must be some garbage accumulated. Some stuff that you don’t really need to do, but, somehow, it’s still in your to do list. It’s a perfect time to negotiate that stuff. Does it really need to be on your to do list?

    The pressure of constantly doing, delivering, accomplishing made us forget that we do have this option too in our arsenal. I’m talking about negotiation. “Talk” with the task. Or with the person at the other end of the task. Does it really need to be done right now?

    I compare this negotiation process with taking out the water from a gulf. If you’re lucky, you will see an ancient shipwreck. That’s your task. It’s not a yacht anymore, it’s a shipwreck. You will start to realize that what you thought is important, may not even be there anymore. It’s just the ghost of the task.

    4. Thursday – Reuse Past Approaches

    This comes from a long history of programming. I’m still doing it, this programming thing, by the way, because I enjoy it so much. Just try to look at what you have to do and compare it with previous experiences. Like “Have I done this before?. How did I do it?”

    Thursdays are perfect for that, because you now must have a consistent “week work history” to dig through. And, allegedly, you’re also pretty much at the top of your potential. From now on, it will start to go downhill, somehow.

    So, try to identify similarities in your work before you will do the same thing twice, just because you don’t remember doing it before. Pay attention to the circumstances, because they’re never the same, but isolate what you can repeat.

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    5. Friday – Ask For Help

    If I would have a dollar for each time I didn’t ask for help when I should have, I would certainly be a millionaire. Seriously. Being “productive” has this aura of “I’m doing all the stuff by myself. I’m so cool.” Well, maybe you’re cool, but you don’t have to do anything by yourself.

    You have a unique set of skills. Other people have their own unique set of skills. If you combine your set with their set, it’s absolutely obvious that you will get far better results than by using only yours. It’s just simple mathematics here.

    And Fridays are perfect to test this habit, because, admit it, you’re a little bit tired. And it’s also a good pretext for some social interaction. Isolate some task that you know somebody else may be doing better than you and ask for their help.

    6. Saturday – Switch Workplaces

    Ok, we don’t have to work on Saturdays. As I told you, you can just put this tip on any other day of the week. But I chose Saturdays because they are perfect for traveling. Short trips around the town, seeing some new places, meeting some new people.

    Try to do the same with your workplace. See if you can work for a day somewhere else. From home, or from a coffee shop. Or even in another office. Or, if you can’t live your office, on a different chair. Just change something in your surroundings.

    All our habits are shaped by our surroundings. The more you’ll change the surroundings, the better and more consistent your habits will become. This constant stimulation will summon energy resources that you didn’t even know you have.

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    7. Sunday – Change Deadlines Into Livelines

    I kept this from my GTD routine, you know, the weekly review. I did this on Sundays, trying to project the next week. I still try to have a look at the week just before it starts.  And now, a little bit of explanation about the word “liveline”.

    I stopped use the word “deadline” long time ago, because it has “death” in it. The “task slasher” approach. I don’t do this anymore. Because crossing off tasks from your to do lists will eventually end up with crossing off your entire life from your to do lists. Rushing straight to your own death, one crossed task at a time. Change this perspective. A deadline is not the end. Make it a liveline. Make it a beginning.

    And by that I mean something connected with something else. A new start. Think in terms of new beginnings not in term of endings. If you really need to reach the end of something, use the word “milestone”. And replace “deadline” with “liveline” every time you can.

    It will be enlightening, believe me. :)

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    Last Updated on December 10, 2019

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

    1. Find Your Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Change Your Approach And Don’t Give Up

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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    Featured photo credit: Lucas Lenzi via unsplash.com

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