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Last Updated on January 10, 2018

7 Not So Obvious Habits To Maximize Your Productivity

7 Not So Obvious Habits To Maximize Your Productivity

    I was a big fan of productivity, and, in some respects, I still am. I’ve been a very early adopter of GTD, and, for years, I did my weekly reviews with the discipline of a zen monk. But, eventually, I hit a roadblock. GTD is about getting things “done”, but in life we have much more to experience than “doing”. We feel. We dream. We enjoy stuff without the pressure of an empty inbox. And, most of the time, we simply are. We’re existing. And that’s ok.

    So, I confess I fell out from the GTD wagon. Gradually, I developed my own framework, which evolved from a productivity-based approach, to a life management based approach. I’m using it for about a year now and, as much as I can tell, so far, so good. If I compare what I accomplish now with what I used to accomplish a year ago, I’m stunned. Not only because I “do” much more than before, but because I actually live more.

    But enough with all this shameless self-promotion intro. I understand that my framework may work perfectly for me, but may be of little, if any, importance for you.

    So, instead of doing a presentation of the Assess – Decide – Do framework, I chose to isolate only 7 simple tips for today’s post. They don’t need any framework to be integrated with and they can be implemented by anyone, with a little bit of awareness. Try them for a week, one for each day of the week.

    As a matter of fact, they’re even organized as such. As you will see, there’s a reason why each tip is assigned to a specific day, but then again, if you feel this isn’t really your Monday cup of tea, for instance, feel free to rotate them as you see fit.

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    1. Monday – Ignore The Unimportant

    I firmly believe that the art of ignorance should be taught in schools. We live in such an information-rich society, our focus is so deeply challenged by dozens or hundreds of stimuli each and every second, that we have a really hard time focusing on what really matters.

    Especially on Mondays, when all the previous week unprocessed stuff seems to crash on us, try to apply this. Focus only on what matters. If you have a presentation to finish in one hour, cut out everything – and I mean: EVERYTHING – that is not connected to it.

    Slash out Twitter, Facebook, email. Turn off the music. Close the door after putting a big sign with “Abandon hope all ye who enter here” on the other side. In time, you’ll become better at this. The hidden frustration that “you’re missing something” will fade away.

    2. Tuesday – Reward Yourself Constantly

    Each tiny task that you finish is an achievement. We forget too often that our big successes are in fact big chains of small tasks performed on a daily basis. So, in order to keep this chaining process running, put a little reward at the end of each small task.

    Tuesdays are great for this habit, because they’re the first link after the week hast started. Just do something nice at the end of each task. Listen to your favorite tune or read your favorite blog (and that would be, of course, Stepcase Lifehack) for the next five minutes.

    As much as we won’t want to admit it, that Pavlov guy was right. And I’m not talking about the dogs here. I’m talking about you. Because you gotta be your own Pavlov and the dogs will be your productivity habits. Train them constantly. And, if need will be, feed them some sugar every now and then.

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    3. Wednesday – Negotiate The Expendable

    It’s the middle of the week, and, by now, there must be some garbage accumulated. Some stuff that you don’t really need to do, but, somehow, it’s still in your to do list. It’s a perfect time to negotiate that stuff. Does it really need to be on your to do list?

    The pressure of constantly doing, delivering, accomplishing made us forget that we do have this option too in our arsenal. I’m talking about negotiation. “Talk” with the task. Or with the person at the other end of the task. Does it really need to be done right now?

    I compare this negotiation process with taking out the water from a gulf. If you’re lucky, you will see an ancient shipwreck. That’s your task. It’s not a yacht anymore, it’s a shipwreck. You will start to realize that what you thought is important, may not even be there anymore. It’s just the ghost of the task.

    4. Thursday – Reuse Past Approaches

    This comes from a long history of programming. I’m still doing it, this programming thing, by the way, because I enjoy it so much. Just try to look at what you have to do and compare it with previous experiences. Like “Have I done this before?. How did I do it?”

    Thursdays are perfect for that, because you now must have a consistent “week work history” to dig through. And, allegedly, you’re also pretty much at the top of your potential. From now on, it will start to go downhill, somehow.

    So, try to identify similarities in your work before you will do the same thing twice, just because you don’t remember doing it before. Pay attention to the circumstances, because they’re never the same, but isolate what you can repeat.

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    5. Friday – Ask For Help

    If I would have a dollar for each time I didn’t ask for help when I should have, I would certainly be a millionaire. Seriously. Being “productive” has this aura of “I’m doing all the stuff by myself. I’m so cool.” Well, maybe you’re cool, but you don’t have to do anything by yourself.

    You have a unique set of skills. Other people have their own unique set of skills. If you combine your set with their set, it’s absolutely obvious that you will get far better results than by using only yours. It’s just simple mathematics here.

    And Fridays are perfect to test this habit, because, admit it, you’re a little bit tired. And it’s also a good pretext for some social interaction. Isolate some task that you know somebody else may be doing better than you and ask for their help.

    6. Saturday – Switch Workplaces

    Ok, we don’t have to work on Saturdays. As I told you, you can just put this tip on any other day of the week. But I chose Saturdays because they are perfect for traveling. Short trips around the town, seeing some new places, meeting some new people.

    Try to do the same with your workplace. See if you can work for a day somewhere else. From home, or from a coffee shop. Or even in another office. Or, if you can’t live your office, on a different chair. Just change something in your surroundings.

    All our habits are shaped by our surroundings. The more you’ll change the surroundings, the better and more consistent your habits will become. This constant stimulation will summon energy resources that you didn’t even know you have.

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    7. Sunday – Change Deadlines Into Livelines

    I kept this from my GTD routine, you know, the weekly review. I did this on Sundays, trying to project the next week. I still try to have a look at the week just before it starts.  And now, a little bit of explanation about the word “liveline”.

    I stopped use the word “deadline” long time ago, because it has “death” in it. The “task slasher” approach. I don’t do this anymore. Because crossing off tasks from your to do lists will eventually end up with crossing off your entire life from your to do lists. Rushing straight to your own death, one crossed task at a time. Change this perspective. A deadline is not the end. Make it a liveline. Make it a beginning.

    And by that I mean something connected with something else. A new start. Think in terms of new beginnings not in term of endings. If you really need to reach the end of something, use the word “milestone”. And replace “deadline” with “liveline” every time you can.

    It will be enlightening, believe me. :)

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    Last Updated on August 16, 2018

    16 Productivity Secrets of Highly Successful People Revealed

    16 Productivity Secrets of Highly Successful People Revealed

    The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

    How about a unique spin on things?

    These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

    1. Empty your mind.

    It sounds counterproductive, doesn’t it?

    Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

    Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

    Here’s a guide to help you empty your mind and think sharper:

    How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

    2. Keep certain days clear.

    Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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    This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

    3. Prioritize your work.

    Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

    Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

    Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    4. Chop up your time.

    Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

    5. Have a thinking position.

    Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

    What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

    6. Pick three to five things you must do that day.

    To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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    Make sure they’re things that need to be done that day, so you don’t keep putting them off.

    7. Don’t try to do too much.

    OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

    8. Have a daily action plan.

    Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

    Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

    9. Do your most dreaded project first.

    Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

    10. Follow the “Two-Minute Rule.”

    The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

    11. Have a place devoted to work.

    If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

    But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

    Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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    Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

    12. Find your golden hour.

    You don’t have to stick to a “typical” 9–5 schedule!

    Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

    Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

    Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

    13. Pretend you’re on an airplane.

    It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

    By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

    Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

    14. Never stop.

    Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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    Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

    There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

    15. Be in tune with your body.

    Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

    16. Try different methods.

    Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

    It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

    Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

    Featured photo credit: Unsplash via unsplash.com

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