Advertising
Advertising

7 Not So Obvious Habits To Maximize Your Productivity

7 Not So Obvious Habits To Maximize Your Productivity

    I was a big fan of productivity, and, in some respects, I still am. I’ve been a very early adopter of GTD, and, for years, I did my weekly reviews with the discipline of a zen monk. But, eventually, I hit a roadblock. GTD is about getting things “done”, but in life we have much more to experience than “doing”. We feel. We dream. We enjoy stuff without the pressure of an empty inbox. And, most of the time, we simply are. We’re existing. And that’s ok.

    So, I confess I fell out from the GTD wagon. Gradually, I developed my own framework, which evolved from a productivity-based approach, to a life management based approach. I’m using it for about a year now and, as much as I can tell, so far, so good. If I compare what I accomplish now with what I used to accomplish a year ago, I’m stunned. Not only because I “do” much more than before, but because I actually live more.

    But enough with all this shameless self-promotion intro. I understand that my framework may work perfectly for me, but may be of little, if any, importance for you.

    So, instead of doing a presentation of the Assess – Decide – Do framework, I chose to isolate only 7 simple tips for today’s post. They don’t need any framework to be integrated with and they can be implemented by anyone, with a little bit of awareness. Try them for a week, one for each day of the week.

    As a matter of fact, they’re even organized as such. As you will see, there’s a reason why each tip is assigned to a specific day, but then again, if you feel this isn’t really your Monday cup of tea, for instance, feel free to rotate them as you see fit.

    Advertising

    1. Monday – Ignore The Unimportant

    I firmly believe that the art of ignorance should be taught in schools. We live in such an information-rich society, our focus is so deeply challenged by dozens or hundreds of stimuli each and every second, that we have a really hard time focusing on what really matters.

    Especially on Mondays, when all the previous week unprocessed stuff seems to crash on us, try to apply this. Focus only on what matters. If you have a presentation to finish in one hour, cut out everything – and I mean: EVERYTHING – that is not connected to it.

    Slash out Twitter, Facebook, email. Turn off the music. Close the door after putting a big sign with “Abandon hope all ye who enter here” on the other side. In time, you’ll become better at this. The hidden frustration that “you’re missing something” will fade away.

    2. Tuesday – Reward Yourself Constantly

    Each tiny task that you finish is an achievement. We forget too often that our big successes are in fact big chains of small tasks performed on a daily basis. So, in order to keep this chaining process running, put a little reward at the end of each small task.

    Tuesdays are great for this habit, because they’re the first link after the week hast started. Just do something nice at the end of each task. Listen to your favorite tune or read your favorite blog (and that would be, of course, Stepcase Lifehack) for the next five minutes.

    As much as we won’t want to admit it, that Pavlov guy was right. And I’m not talking about the dogs here. I’m talking about you. Because you gotta be your own Pavlov and the dogs will be your productivity habits. Train them constantly. And, if need will be, feed them some sugar every now and then.

    Advertising

    3. Wednesday – Negotiate The Expendable

    It’s the middle of the week, and, by now, there must be some garbage accumulated. Some stuff that you don’t really need to do, but, somehow, it’s still in your to do list. It’s a perfect time to negotiate that stuff. Does it really need to be on your to do list?

    The pressure of constantly doing, delivering, accomplishing made us forget that we do have this option too in our arsenal. I’m talking about negotiation. “Talk” with the task. Or with the person at the other end of the task. Does it really need to be done right now?

    I compare this negotiation process with taking out the water from a gulf. If you’re lucky, you will see an ancient shipwreck. That’s your task. It’s not a yacht anymore, it’s a shipwreck. You will start to realize that what you thought is important, may not even be there anymore. It’s just the ghost of the task.

    4. Thursday – Reuse Past Approaches

    This comes from a long history of programming. I’m still doing it, this programming thing, by the way, because I enjoy it so much. Just try to look at what you have to do and compare it with previous experiences. Like “Have I done this before?. How did I do it?”

    Thursdays are perfect for that, because you now must have a consistent “week work history” to dig through. And, allegedly, you’re also pretty much at the top of your potential. From now on, it will start to go downhill, somehow.

    So, try to identify similarities in your work before you will do the same thing twice, just because you don’t remember doing it before. Pay attention to the circumstances, because they’re never the same, but isolate what you can repeat.

    Advertising

    5. Friday – Ask For Help

    If I would have a dollar for each time I didn’t ask for help when I should have, I would certainly be a millionaire. Seriously. Being “productive” has this aura of “I’m doing all the stuff by myself. I’m so cool.” Well, maybe you’re cool, but you don’t have to do anything by yourself.

    You have a unique set of skills. Other people have their own unique set of skills. If you combine your set with their set, it’s absolutely obvious that you will get far better results than by using only yours. It’s just simple mathematics here.

    And Fridays are perfect to test this habit, because, admit it, you’re a little bit tired. And it’s also a good pretext for some social interaction. Isolate some task that you know somebody else may be doing better than you and ask for their help.

    6. Saturday – Switch Workplaces

    Ok, we don’t have to work on Saturdays. As I told you, you can just put this tip on any other day of the week. But I chose Saturdays because they are perfect for traveling. Short trips around the town, seeing some new places, meeting some new people.

    Try to do the same with your workplace. See if you can work for a day somewhere else. From home, or from a coffee shop. Or even in another office. Or, if you can’t live your office, on a different chair. Just change something in your surroundings.

    All our habits are shaped by our surroundings. The more you’ll change the surroundings, the better and more consistent your habits will become. This constant stimulation will summon energy resources that you didn’t even know you have.

    Advertising

    7. Sunday – Change Deadlines Into Livelines

    I kept this from my GTD routine, you know, the weekly review. I did this on Sundays, trying to project the next week. I still try to have a look at the week just before it starts.  And now, a little bit of explanation about the word “liveline”.

    I stopped use the word “deadline” long time ago, because it has “death” in it. The “task slasher” approach. I don’t do this anymore. Because crossing off tasks from your to do lists will eventually end up with crossing off your entire life from your to do lists. Rushing straight to your own death, one crossed task at a time. Change this perspective. A deadline is not the end. Make it a liveline. Make it a beginning.

    And by that I mean something connected with something else. A new start. Think in terms of new beginnings not in term of endings. If you really need to reach the end of something, use the word “milestone”. And replace “deadline” with “liveline” every time you can.

    It will be enlightening, believe me. :)

    More by this author

    7 Not So Obvious Habits To Maximize Your Productivity Digital Nomad: 10 Things He Does Differently After I Read This, I Started to Speak Less and Listen More… Doing These Simple Things After Waking Up Makes Your Day Better But You Don’t Realize It Beat the Blahs with The Boredom Manifesto

    Trending in Productivity

    1 Better Alternatives to New Year’s Resolutions to Reduce Your Stress 2 How Personal Finance Software Helps You Get More Out of Your Money 3 7 Steps For Making a New Year’s Resolution and Keeping It 4 How to Concentrate and Train Your Brain to Focus Better 5 How to Be Creative When You’ve Hit a Creative Block

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 2, 2019

    Better Alternatives to New Year’s Resolutions to Reduce Your Stress

    Better Alternatives to New Year’s Resolutions to Reduce Your Stress

    The end of the year is the time when everyone tries to give you advice on how to live healthier, look better, and earn more money.

    It’s understandable if you find yourself lost among all the tips and opinions. Sometimes you no longer know what you truly want to achieve next year – and what’s just imposed by society.

    To help you out, we’ve made this article about the things you should remove from your new year’s resolution list – instead of adding to it – to make your daily life more harmonious and peaceful.

    So just make sure you cross these off your New Year’s to-do list – your body, mind and soul will be thankful.

    1. Stop Buying Meaningless Gifts

    We all know the sense of obligation – when we have to buy a gift for an event or celebration that’s already tomorrow, but we still have no idea of what to give.

    Take these tips close to heart for all upcoming holidays, including birthdays, weddings, graduations, etc.:

    Stop focusing on the material objects

    Instead of focusing on what material object to give, think about the emotion you want to evoke[1] in the gift recipient, and then pick a symbolic gift that can support or represent that emotion. For example, you can gift coziness by presenting a “comfort set” with warm socks, tea, candles, etc. Or give motivation by presenting a beautiful planner or notebook.

    Plan gifts in advance

    We know this is easier said than done. But if you try to plan which gifts you’ll need in the upcoming months (try making a list three or four times a year), ideas will more likely come to mind and you’ll avoid that last-minute shopping. Not to mention, you’ll be able to keep an eye on sales to get the best prices.

    Suggest a better way

    If you’re tired of exchanging gifts for birthdays and holidays, initiate a different approach. For example, draw names among family members and agree that each one only buys a present to that one person they got. Alternatively, you can agree not to share gifts among adults, and only give presents to kids of the family. Or, ask friends to donate to charity instead of buying a gift for you.

    Go for common experiences instead of exchanging gifts

    You can agree (with your partner or the extended family) to go on a common trip, dinner or another activity, instead of spending money on gifts.

    Sometimes you’ll have to be the one who initiates breaking the rules that have been accepted in the family for years. But if you suspect that you’re not the only one in the group who’s tired of gift-hunting, you’ll surely find support for your suggestions.

    Advertising

    2. Don’t Exaggerate with Diets and Fitness Resolutions

    It’s no secret that TV shows, article headlines, and ads (not to mention our healthy diet-obsessed friends) make us feel like we need to look better, slimmer and younger than we actually are. But going on yet another diet or starting a fitness plan with the wrong motivation rarely leads to great results.

    If you are like many people, you have probably signed up for an annual gym membership at least once in your life – only to drop it one month later.

    How do you balance a good resolution for a healthier life without pushing yourself into commitments that won’t last?

    Here’s what you can do:

    Set a healthier pattern

    For example, do meat-free Mondays or reduce meat consumption to three days per week (less saturated fat for you and better for the environment). Or choose to eat only healthy food at least three days a week or only on weekdays (e.g. make sure your meals contain vegetables, fruits, whole grains, dairy products, and protein). This way you’ll already have a healthier diet while still being able to treat yourself with a snack on weekends or parties.

    Get a fitness watch

    Fitness watches like Fitbit or MiBand are tiny accessories that will count your steps, calories burnt and will serve as an excellent motivator to move – or to take the stairs instead of the elevator.

    Find a physical activity that you enjoy

    Even if you are not that fond of doing sports, you can definitely find an activity that you’d do with pleasure. Think about what you’d like – from taking up Nordic walking to pilates or even exercising at home.

    Try intermittent fasting

    This is an alternating cycles of fasting and eating. For example, stop eating at 8 pm and restart not sooner than 12 hours later. This approach has been proven to have numerous health benefits, in addition to weight loss.

    Skip cabs or driving to work and opt for cycling or walking instead

    You’ll burn calories, breathe some fresh air, and save money – win-win!

    3. Put a Cap on Your Daily To-Do List

    In today’s busy world, planning your day in a stress-free way is actually an art in itself. It’s natural to want to be a loving parent, a diligent employee, an active member of the local community and probably several other individual roles.

    But playing all these roles requires energy and meticulous planning. How not to lose yourself amidst all the appointments and responsibilities? And – most importantly – how to still find time for relaxing and recharging yourself?

    Advertising

    These daily planning tips will help you have more stress-free days:

    Leave bigger intervals between meetings

    If you schedule too many appointments or chores in a day, you’ll probably end up late at some point, and as a result – more stressed. There are many different reasons why people are late, but poor planning is a major factor too.

    Plan time to relax

    As weird as it may sound, you should try and schedule your resting time. For example, if you only have one free evening this week, and a friend tries to squeeze in a meeting, feel free to say no. Don’t feel obliged to specify the reason for your refusal, just say that you are busy.

    Try to be a little pessimistic

    We’re often packed with plans or running late for errands because we tend to be overly optimistic – about the traffic, the time it takes to do things, etc. Instead, try an opposite tactic — assume you’ll hit traffic or the meeting will take longer.

    Try waking up earlier

    Sometimes even waking up 30 minutes earlier can give you the much-needed head start for several errands of the day. But remember to get enough sleep every night, even if it means going to bed earlier.

    Plan your day the day before

    Chances are your day will be much better organized if you pack a lunch and lay out an outfit before going to bed.

    Designate a time for checking emails and social messages

    If you start checking your messages between appointments, you risk getting lost in a sea of messages that need replies. Designate a time for this activity or do it in case you arrived early to a meeting.

    4. Let Go of Unhealthy and Time-Consuming Habits

    If there’s one thing we should get rid of in the new year, it’s the habits that steal our time, provide instant gratification but don’t offer any value in the long term. Or even worse, leave a negative impact on our health.

    Here are some common (and pointless) habits along with tips on how to get rid of them:

    Binge-watching TV series

    Even if most online television platforms offer you lists of “Best TV Shows to Binge Watch”, being addicted to series is a major time-waster.

    You can manage this addiction in several ways, for example, watch one episode per day (or a few per week) as a reward, only after you’ve finished an assignment or done a house chore. Or try replacing this habit with exercise or reading a book – this will be hard at first but should stick after a few weeks. You can also try to track how much time you spend on TV or movies – seeing how much of your life you are wasting might urge you to do something about it.

    Advertising

    Running on coffee

    Being a coffee addict is kind of a stylish addiction nowadays, but it’s not that innocent as it may initially seem. Besides addiction being a problem in itself, drinking too much coffee (more than 500-600 mg of caffeine a day) may lead to nervousness, insomnia, an upset stomach, a fast heartbeat, and even muscle tremors.[2]

    As a solution, try switching to tea or edible coffee – a more sustainable, healthy, and productivity-enhancing alternative. For example, Coffee Pixels are solid coffee bars that generate a more even energy kick throughout the day without the coffee-induced abstinence and dehydration.

    Procrastination

    Fighting procrastination requires some serious willpower. If it is a problem in your daily life or work, try ”eating the frog” in the morning – get over your biggest or hardest tasks first, then tackle everything else.

    Alternatively, use time tracking software to monitor exactly how much time you waste on unproductive actions, websites or apps. Once you know exactly how much time you’re spending unproductively, try to limit your time on social media, for example to just 20 minutes per day.

    If nothing else works, try bribing yourself — promise yourself to do something fun or pleasant when you finish your assignment.

    Whichever habit you want to give up, consider using some habits building tools to make a contract with yourself and reward yourself for milestones achieved.

    5. Stop over-consuming

    We live in the age of consumerism – huge manufacturers with their promise of a comfortable life on the one hand, and growing environmental threats – that are the direct result of our modern lifestyle – on the other hand. There’s only one solution – try to consume less whenever and wherever you can.

    Before making additional purchases, ask yourself these questions:

    • Do I really need it? Did I need it yesterday?
    • Can’t I buy it used or borrow it from friends?
    • Can I rent it?
    • Can I make it myself?
    • Am I buying the most sustainable version of this product?

    For example, check if the brand you chose is conscious about the environment, for example, are the products they manufacture energy efficient? Do they try to use less packaging?

    Also, if you often find yourself buying too many groceries, promise to buy only the amount that fits in one shopping bag (that you bring along). If you often forget to take your shopping bag with you, get yourself a 2-in-1 wallet with a built-in shopping bag for more eco-friendly shopping.

    6. Learn to Unplug from Your Phone

    Today’s world is crammed with information, and many people struggle to keep focus on what’s truly important. There’s just too much going on in the world – too much to read, to watch, to know, too many conversations to participate in.

    Advertising

    But how to refuse the temptation to check the phone and start using social media in a controlled, not a compulsive way?

    Some tips for managing your phone-dependency:

    Spend only a limited amount of battery per day

    For example, start your day with 50% battery life, and manage your phone usage so that you’ll make it till the evening.

    Block distracting apps and notifications on your phone and computer

    Choose one-hour, two-hour or longer blocking sessions and enjoy the positive impact this will have on your mood and productivity.[3]

    Set your phone on flight mode

    When you start doing an important task that requires full focus, set your phone on flight mode so that nobody can disturb you.

    Leave your phone at home or in the office when you go for lunch

    You’ll see that the feeling of being unreachable for a moment is actually very liberating.

    The Bottom Line

    As a new year begins, we’re all excitedly looking forward to what adventures await ahead of us.

    But this year, promise yourself this:

    Instead of having a never-ending list of tasks and commitments, focus on the truly meaningful ones. And cross-out all the rest without feeling guilty.

    Less is more. Make this year count. We’re all rooting for you.

    Featured photo credit: Brooke Lark via unsplash.com

    Reference

    Read Next