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6 Strategies to Organize Overwhelming Email: Stem the Flood of Information

6 Strategies to Organize Overwhelming Email: Stem the Flood of Information

For many the issue of inbox overwhelm isn’t simply about being in an email heavy job, it’s very much about the deluge of incoming information. Newsletters, sales notices, marketing emails, jokes, social media updates, and updates from a variety of blogs and websites can make up a large portion of email piling up in your inbox daily. While these communications may often be necessary, desired even, they can all just get to be too much, when left unchecked. They will utterly take-over your inbox and completely overwhelm even the most organized and efficient among us. There are however, some simple steps we can take to combat this insidious dribble of incoming information. Simple yes; easy no. We humans are wired to seek information. We want to stay informed, in the loop, knowledgeable. We hate not keeping up with everything that’s going on around us. We might even go so far as to say that our insatiable curiosity has turned into an information addiction. Though many of us are still in denial about that…

Strategies to Stem the Flood and Clear Emails

  1. Cool it with the newsletters. Really. Only subscribe to newsletters if the information is truly valuable to you in some way. Useful, informative or entertaining is fine, but if you find yourself frequently skimming or deleting without even reading, it’s time to unsubscribe.
  2. Use an RSS reader. Instead of signing up for daily or weekly emails, subscribe to the site’s RSS feed (For example: Here’s Lifehack’s Feed) and use Google Reader or something similar to store and manage your information. Get it out of your inbox if you can!
  3. Be very selective when forwarding emails. Jokes, chain emails, video links, photos, and that sort of thing, but for the most part, it might be a better idea to post that kind of information on your Facebook wall. Everyone loves a cute pet or a good laugh; once in a while is fine, but not on a regular basis.
  4. Opt out of those sales alerts. If you need to buy something, you can search the internet for sales or discounts. If you don’t need it then you shouldn’t be wasting time getting alerts about it. It is a waste of your valuable time and inbox space and will probably save you money as well!
  5. Likewise, opt out of those marketing emails. Nearly every time you sign up on some website and give out your email, you are going to be placed on a mailing list. Unless you are waiting for some specific information from the website, uncheck that box during the sign-up process. If there wasn’t an option or you missed it, opt out or unsubscribe as soon as the marketing emails start showing up.
  6. Get it in digest format if possible. Instead of getting a notification every time someone posts on your LinkedInTwitter, or Facebook profile, opt for digest emails instead. Another option is to use an inbox filter to divert them to a separate folder, get text alerts, or turn off the notifications totally. You can always log in daily to look.

There are so many strategies we can use to organize email, weed out and trim down our email volume. With a little diligence, we can move a bit closer to an efficient, streamlined inbox that is a useful tool to share valuable information. Isn’t that what it’s supposed to be for anyway?

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Featured photo credit:  Businessman with at signs flying from his hands via Shutterstock

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Last Updated on February 15, 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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