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6 Common Work Habits that Sabotage Your Productivity

6 Common Work Habits that Sabotage Your Productivity

    We all have our weekday morning routines. You roll into the office a little before 9 am (or a little after, if traffic was really bad), settle in at your desk, maybe grab a cup of coffee around 9:30 or 10, check Twitter and Facebook, and then dive in to your inbox.

    And while it’s obvious that your time playing Farmville or reading Kanye’s latest tweet is going to hamper your productivity, you might be surprised to learn what other common work habits can sabotage your productivity.

    1. Checking Your Email Constantly

    If you’re like most people, you check your email frequently. Like, 5 times an hour frequently…or “every time my phone dings” frequently. Maybe a better word than “frequently” would be “obsessively.”

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    But despite the urgings of your boss to “stay on top of everything”, it turns out that checking your email too frequently actually reduces your productivity.

    Now, of course the experts can’t seem to agree on when you should check your email. There are a few people who say that checking your email as soon as you get into the office is a no-no, among them Sid Savara and Oprah’s pal Julie Morgenstern, author of “Never Check Email in the Morning.”

    Savara argues that checking your email first thing when you sit down to work ruins whatever game plan you came into the day with. Instead, he advises, “Work on something important for 30-45 minutes, and only then check it. If you can stand it, wait even longer.  Some days I don’t check email at all until after lunch… As long as you’re ignorant of everything else that’s going on outside, you can concentrate on what you want to work on. You don’t know what fires need to be put out, you don’t know about that special sale that’s going on today and you don’t know about that funny video your buddy sent you.”

    Elizabeth Grace Saunders takes a slightly more moderate approach, telling her clients that all her emails will be answered within 24 hours so they don’t get on her back. She generally clears out her inbox during the first 1-2 hours of her day, and formulates her game plan for the rest of the day after that. After that, she doesn’t generally look at her email again for the rest of the day, allowing her to focus completely on business development and client projects.

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    2. Scheduling Weekly/Project Status Meetings

    Meetings are a time suck, but some would argue that they are a necessary evil. Still, losing hours every week to conversations that could just as easily have been handled over IM or email can be really frustrating.

    Instead, use a shared project management system with a progress bar or timeline or calendar. You might like Central Desktop, Basecamp, or a system you’ve cobbled together using Google Docs. With a detailed list of project milestones and deadlines mapped out in a shared workspace, any team member at any time can log in and get the status of a project, without having to ask you for it. And you get those hours previously lost to weekly status meetings back!

    3. Working Late

    Let me ask you something. How productive are you after 5 pm, really? Chances are that even when you do work late, you spend a good chunk of that time reading blog posts and figuring out what restaurant you want to order delivery from.

    And even if you do work your butt off after hours, you’re just going to get burned out, making you more likely to get sick and lose even more productive hours. Staying late is okay when it is really needed, but if you do it habitually in hopes of getting ahead, you’re likely doing yourself (and your company) a disservice.

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    4. Mismanaging Your To-Do List

    This is my own personal failing. I am a compulsive “to-do” list writer, and while I always have an easy time prioritizing my list, I don’t always tackle things in the right order.

    Say I have a list of 5 action items, all of which need to get done today. They are all the same priority, but they vary in terms of how much time it will take to complete them.

    So I might tackle the “easiest” things first, the two or three tasks I know will take just 5-10 minutes to do. And then I’ll be able to move on to “the big project”, and I’ll have already made a dent in my to-do list.

    Trouble is, by the time I’ve done everything on my list except the one big task I’ve been putting off, I’m tired and cranky and low on energy. In other words, I’m not even close to the right frame of mind for addressing the hardest part of my list.

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    The solution? Just bite the bullet, and do the big task on your to-do list first, no matter how tempting it is to scratch off the smaller tasks on your list first.

    5. Drinking Too Much Coffee

    Caffeine does not give you lasting energy; caffeine that’s loaded with sugar even less so. Especially if you live the desk jockey lifestyle, that sugar in your coffee is likely to make you hyper, spike your insulin levels, crash, and then get stored as fat. In other words, it’s not really the best thing for boosting productivity. Skip the morning Joe (and the mid-morning Joe, and the afternoon Joe) and eat a balanced breakfast instead to keep your energy up.

    6. Eating Lunch at Your Desk

    You might be perceived as more productive by your boss when you don’t take a full lunch break, but will you actually be more productive?

    Well, probably not. For one thing, what if you spill your soup on an important report, or your keyboard? If you are clumsy, eating near important work documents is a sure fire way to have your productivity plummet. And unless you have a spare shirt in your car, you might have to go to an important meeting with beef stew down your front.

    Plus, eating at your desk increases your odds of overeating, since you aren’t eating mindfully. You get chubbier, your heart gets weaker, and then your productivity really takes a nosedive.

    Do you sabotage your own productivity? Tell us in the comments below!

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    Tucker Cummings

    Writer and social media professional sharing productivity tips on Lifehack.

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    Last Updated on October 16, 2019

    Invaluable Lessons You Can Learn From Your Mistakes

    Invaluable Lessons You Can Learn From Your Mistakes

    Do you like making mistakes?

    I certainly don’t.

    Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

    Perhaps there is a way to think of them differently and see their benefits.

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    Why Mistakes Feel Dangerous

    Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

    • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
    • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
    • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
    • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

    We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

    If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

    Why We Can’t Avoid Making Mistakes

    Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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    When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

    Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

    We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

    It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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    Lessons Learned from Making Mistakes

    Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

    Here is a list of ways to harness the mistakes you make for your benefit.

    1. Point us to something we did not know.
    2. Reveal a nuance we missed.
    3. Deepen our knowledge.
    4. Tell us something about our skill levels.
    5. Help us see what matters and what does not.
    6. Inform us more about our values.
    7. Teach us more about others.
    8. Let us recognize changing circumstances.
    9. Show us when someone else has changed.
    10. Keep us connected to what works and what doesn’t work.
    11. Remind us of our humanity.
    12. Spur us to want to better work which helps us all.
    13. Promote compassion for ourselves and others.
    14. Teach us to value forgiveness.
    15. Help us to pace ourselves better.
    16. Invite us to better choices.
    17. Can teach us how to experiment.
    18. Can reveal a new insight.
    19. Can suggest new options we had not considered.
    20. Can serve as a warning.
    21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
    22. Point out structural problems in our lives.
    23. Prompt us to learn more about ourselves.
    24. Remind us how we are like others.
    25. Make us more humble.
    26. Help us rectify injustices in our lives.
    27. Show us where to create more balance in our lives.
    28. Tell us when the time to move on has occurred.
    29. Reveal where our passion is and where it is not.
    30. Expose our true feelings.
    31. Bring out problems in a relationship.
    32. Can be a red flag for our misjudgments.
    33. Point us in a more creative direction.
    34. Show us when we are not listening.
    35. Wake us up to our authentic selves.
    36. Can create distance with someone else.
    37. Slow us down when we need to.
    38. Can hasten change.
    39. Reveal our blind spots.
    40. Are the invisible made visible.

    Reframe Reality to Handle Mistakes More Easily

    The secret to handling mistakes is to:

    • Expect them as part of the process of growth and development.
    • Have an experimental mindset.
    • Think in evolutional rather than fixed terms.

    When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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    When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

    It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

    When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

    Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

    Handling mistakes well can help you relax and enjoy all aspects of life more.

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    Featured photo credit: Sarah Kilian via unsplash.com

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