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6 Common Work Habits that Sabotage Your Productivity

6 Common Work Habits that Sabotage Your Productivity

    We all have our weekday morning routines. You roll into the office a little before 9 am (or a little after, if traffic was really bad), settle in at your desk, maybe grab a cup of coffee around 9:30 or 10, check Twitter and Facebook, and then dive in to your inbox.

    And while it’s obvious that your time playing Farmville or reading Kanye’s latest tweet is going to hamper your productivity, you might be surprised to learn what other common work habits can sabotage your productivity.

    1. Checking Your Email Constantly

    If you’re like most people, you check your email frequently. Like, 5 times an hour frequently…or “every time my phone dings” frequently. Maybe a better word than “frequently” would be “obsessively.”

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    But despite the urgings of your boss to “stay on top of everything”, it turns out that checking your email too frequently actually reduces your productivity.

    Now, of course the experts can’t seem to agree on when you should check your email. There are a few people who say that checking your email as soon as you get into the office is a no-no, among them Sid Savara and Oprah’s pal Julie Morgenstern, author of “Never Check Email in the Morning.”

    Savara argues that checking your email first thing when you sit down to work ruins whatever game plan you came into the day with. Instead, he advises, “Work on something important for 30-45 minutes, and only then check it. If you can stand it, wait even longer.  Some days I don’t check email at all until after lunch… As long as you’re ignorant of everything else that’s going on outside, you can concentrate on what you want to work on. You don’t know what fires need to be put out, you don’t know about that special sale that’s going on today and you don’t know about that funny video your buddy sent you.”

    Elizabeth Grace Saunders takes a slightly more moderate approach, telling her clients that all her emails will be answered within 24 hours so they don’t get on her back. She generally clears out her inbox during the first 1-2 hours of her day, and formulates her game plan for the rest of the day after that. After that, she doesn’t generally look at her email again for the rest of the day, allowing her to focus completely on business development and client projects.

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    2. Scheduling Weekly/Project Status Meetings

    Meetings are a time suck, but some would argue that they are a necessary evil. Still, losing hours every week to conversations that could just as easily have been handled over IM or email can be really frustrating.

    Instead, use a shared project management system with a progress bar or timeline or calendar. You might like Central Desktop, Basecamp, or a system you’ve cobbled together using Google Docs. With a detailed list of project milestones and deadlines mapped out in a shared workspace, any team member at any time can log in and get the status of a project, without having to ask you for it. And you get those hours previously lost to weekly status meetings back!

    3. Working Late

    Let me ask you something. How productive are you after 5 pm, really? Chances are that even when you do work late, you spend a good chunk of that time reading blog posts and figuring out what restaurant you want to order delivery from.

    And even if you do work your butt off after hours, you’re just going to get burned out, making you more likely to get sick and lose even more productive hours. Staying late is okay when it is really needed, but if you do it habitually in hopes of getting ahead, you’re likely doing yourself (and your company) a disservice.

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    4. Mismanaging Your To-Do List

    This is my own personal failing. I am a compulsive “to-do” list writer, and while I always have an easy time prioritizing my list, I don’t always tackle things in the right order.

    Say I have a list of 5 action items, all of which need to get done today. They are all the same priority, but they vary in terms of how much time it will take to complete them.

    So I might tackle the “easiest” things first, the two or three tasks I know will take just 5-10 minutes to do. And then I’ll be able to move on to “the big project”, and I’ll have already made a dent in my to-do list.

    Trouble is, by the time I’ve done everything on my list except the one big task I’ve been putting off, I’m tired and cranky and low on energy. In other words, I’m not even close to the right frame of mind for addressing the hardest part of my list.

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    The solution? Just bite the bullet, and do the big task on your to-do list first, no matter how tempting it is to scratch off the smaller tasks on your list first.

    5. Drinking Too Much Coffee

    Caffeine does not give you lasting energy; caffeine that’s loaded with sugar even less so. Especially if you live the desk jockey lifestyle, that sugar in your coffee is likely to make you hyper, spike your insulin levels, crash, and then get stored as fat. In other words, it’s not really the best thing for boosting productivity. Skip the morning Joe (and the mid-morning Joe, and the afternoon Joe) and eat a balanced breakfast instead to keep your energy up.

    6. Eating Lunch at Your Desk

    You might be perceived as more productive by your boss when you don’t take a full lunch break, but will you actually be more productive?

    Well, probably not. For one thing, what if you spill your soup on an important report, or your keyboard? If you are clumsy, eating near important work documents is a sure fire way to have your productivity plummet. And unless you have a spare shirt in your car, you might have to go to an important meeting with beef stew down your front.

    Plus, eating at your desk increases your odds of overeating, since you aren’t eating mindfully. You get chubbier, your heart gets weaker, and then your productivity really takes a nosedive.

    Do you sabotage your own productivity? Tell us in the comments below!

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    Tucker Cummings

    Writer and social media professional sharing productivity tips on Lifehack.

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    Last Updated on December 10, 2019

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

    1. Find Your Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Change Your Approach And Don’t Give Up

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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    Featured photo credit: Lucas Lenzi via unsplash.com

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