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6 Common Work Habits that Sabotage Your Productivity

6 Common Work Habits that Sabotage Your Productivity

    We all have our weekday morning routines. You roll into the office a little before 9 am (or a little after, if traffic was really bad), settle in at your desk, maybe grab a cup of coffee around 9:30 or 10, check Twitter and Facebook, and then dive in to your inbox.

    And while it’s obvious that your time playing Farmville or reading Kanye’s latest tweet is going to hamper your productivity, you might be surprised to learn what other common work habits can sabotage your productivity.

    1. Checking Your Email Constantly

    If you’re like most people, you check your email frequently. Like, 5 times an hour frequently…or “every time my phone dings” frequently. Maybe a better word than “frequently” would be “obsessively.”

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    But despite the urgings of your boss to “stay on top of everything”, it turns out that checking your email too frequently actually reduces your productivity.

    Now, of course the experts can’t seem to agree on when you should check your email. There are a few people who say that checking your email as soon as you get into the office is a no-no, among them Sid Savara and Oprah’s pal Julie Morgenstern, author of “Never Check Email in the Morning.”

    Savara argues that checking your email first thing when you sit down to work ruins whatever game plan you came into the day with. Instead, he advises, “Work on something important for 30-45 minutes, and only then check it. If you can stand it, wait even longer.  Some days I don’t check email at all until after lunch… As long as you’re ignorant of everything else that’s going on outside, you can concentrate on what you want to work on. You don’t know what fires need to be put out, you don’t know about that special sale that’s going on today and you don’t know about that funny video your buddy sent you.”

    Elizabeth Grace Saunders takes a slightly more moderate approach, telling her clients that all her emails will be answered within 24 hours so they don’t get on her back. She generally clears out her inbox during the first 1-2 hours of her day, and formulates her game plan for the rest of the day after that. After that, she doesn’t generally look at her email again for the rest of the day, allowing her to focus completely on business development and client projects.

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    2. Scheduling Weekly/Project Status Meetings

    Meetings are a time suck, but some would argue that they are a necessary evil. Still, losing hours every week to conversations that could just as easily have been handled over IM or email can be really frustrating.

    Instead, use a shared project management system with a progress bar or timeline or calendar. You might like Central Desktop, Basecamp, or a system you’ve cobbled together using Google Docs. With a detailed list of project milestones and deadlines mapped out in a shared workspace, any team member at any time can log in and get the status of a project, without having to ask you for it. And you get those hours previously lost to weekly status meetings back!

    3. Working Late

    Let me ask you something. How productive are you after 5 pm, really? Chances are that even when you do work late, you spend a good chunk of that time reading blog posts and figuring out what restaurant you want to order delivery from.

    And even if you do work your butt off after hours, you’re just going to get burned out, making you more likely to get sick and lose even more productive hours. Staying late is okay when it is really needed, but if you do it habitually in hopes of getting ahead, you’re likely doing yourself (and your company) a disservice.

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    4. Mismanaging Your To-Do List

    This is my own personal failing. I am a compulsive “to-do” list writer, and while I always have an easy time prioritizing my list, I don’t always tackle things in the right order.

    Say I have a list of 5 action items, all of which need to get done today. They are all the same priority, but they vary in terms of how much time it will take to complete them.

    So I might tackle the “easiest” things first, the two or three tasks I know will take just 5-10 minutes to do. And then I’ll be able to move on to “the big project”, and I’ll have already made a dent in my to-do list.

    Trouble is, by the time I’ve done everything on my list except the one big task I’ve been putting off, I’m tired and cranky and low on energy. In other words, I’m not even close to the right frame of mind for addressing the hardest part of my list.

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    The solution? Just bite the bullet, and do the big task on your to-do list first, no matter how tempting it is to scratch off the smaller tasks on your list first.

    5. Drinking Too Much Coffee

    Caffeine does not give you lasting energy; caffeine that’s loaded with sugar even less so. Especially if you live the desk jockey lifestyle, that sugar in your coffee is likely to make you hyper, spike your insulin levels, crash, and then get stored as fat. In other words, it’s not really the best thing for boosting productivity. Skip the morning Joe (and the mid-morning Joe, and the afternoon Joe) and eat a balanced breakfast instead to keep your energy up.

    6. Eating Lunch at Your Desk

    You might be perceived as more productive by your boss when you don’t take a full lunch break, but will you actually be more productive?

    Well, probably not. For one thing, what if you spill your soup on an important report, or your keyboard? If you are clumsy, eating near important work documents is a sure fire way to have your productivity plummet. And unless you have a spare shirt in your car, you might have to go to an important meeting with beef stew down your front.

    Plus, eating at your desk increases your odds of overeating, since you aren’t eating mindfully. You get chubbier, your heart gets weaker, and then your productivity really takes a nosedive.

    Do you sabotage your own productivity? Tell us in the comments below!

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    Tucker Cummings

    Writer and social media professional sharing productivity tips on Lifehack.

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    Last Updated on January 24, 2020

    10 Good Habits To Have in Life To Be More Successful

    10 Good Habits To Have in Life To Be More Successful

    Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

    Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

    Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

    • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
    • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
    • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

    Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

    Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

    Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

    That’s why I would share 10 good habits to have to be more successful in life.

    1. Begin Your Day with Meditation

    I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

    Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

    Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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    2. Be Grateful for What You Have

    Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

    Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

    “I say one thing I’m grateful for each day when I sit down to eat dinner.”

    3. Smile

    Can you pause and smile before you continue reading this?

    Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

    Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

    Can you smile again?

    4. Start Your Day with a Healthy Breakfast

    Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

    If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

    This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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    Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

    5. Exercise Daily

    One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

    Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

    ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

    He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

    6. Manage Your Time as You Manage Your Finance

    Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

    Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme:[5]

    • Monday – Management
    • Tuesdays – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

    7. Set Daily Goals with Intentions

    Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    Be intentional about your daily goals!

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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    Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

    “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest with All Prudence

    I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    10. Budget and Track Your Spendings

    Benjamin Franklin warned of taking the precaution of little expenses. He said,

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

    The Bottom Line

    Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

    More About Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

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    Reference

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