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5 Ways to Immediately Regain Control of Your Day

5 Ways to Immediately Regain Control of Your Day


    How often do you begin your day with this thought:

    “Ugh.  I’m too tired for this.  I wish I could get settled before the nonstop hassles start?”

    How often do you end your day with a thought like:

    “I’m exhausted…I can’t remember what I accomplished today, but I feel like I slogged uphill carrying my desk?”

    For many of us, the answer is “far too often”.

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    There are many things that could contribute to those feelings, and many are beyond our control – immediate or otherwise.  However, there are several things we do to ourselves that contribute to ending a day with such work exhaustion that it guarantees the next day will begin with it. This starts a self-reinforcing cycle that will end in burnout.

    Fortunately, there are several things you can immediately implement to start gaining control of some of your day and give you the perspective to seize control of as much of the rest of it as you possibly can.  Here are five things you can do…beginning today.

    1. Stop scheduling meetings for first and last thing

    You just gave yourself three hours right there.  If you have a 9-hour workday, it just became a 6-hour (normal) workday with three hours at the beginning and end to review your plans for the day and revise as necessary, identify whether meetings need to be scheduled or rescheduled since yesterday, and finish out your day by making any final notes (either in your calendar or in your daily notebook) about what transpired and any required follow-up actions.

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    2. Schedule breathing room

    Don’t allow incursions.  Really.  How many times have you tried to schedule a meeting with someone to find their calendar completely full from beginning to the end of the day, and possibly with overlapping or conflicting appointments?  Annoying, isn’t it?  And completely counterproductive.  No one can possibly hold all of those meetings, and if even just one or two slip, the remainder are usually slipped later in the day rather than killing or rescheduling one meeting in favor of saving the others.  Protect your ability to remain effective:  schedule islands of meeting prep and recovery time (for assembly of briefing materials beforehand and documentation afterward) to start gaining control of your day.  A fifteen-to-thirty minute hold on your calendar around most meetings will suffice.

    3. Schedule lunch

    Protect it.  Lunch is important, even if you don’t eat.  But, eat.  Skipping a meal guarantees you’ll crash sometime during the afternoon, and almost certainly overeat at dinner.  Lunch is also a crucial middle-of-the-workday decompression time.  If you don’t want to spend half an hour or an hour in a restaurant, take your lunch to a nearby park, picnic table, or somewhere else that will get you outside if the weather is good, and away from your desk regardless.  If you aren’t eating lunch for some reason, at least take time for a constructive break.

    4. End meetings with clear expectations of what’s next

    “What’s the next action?”

    David Allen’s Getting Things Done espouses this principle as one of the most crucial to being productive.  I happen to agree, and practice it almost constantly.  Ending a meeting with no clear expectation of what is owed to whom guarantees something – or everything – will be late.  Declaring “I need something” does not equate to issuing an action.  Identify the action, the desired result, the expected delivery timeframe, and the person who is responsible.  Ensure they understand this information…have them repeat it back to you.  The trick to gaining control of your day is not to assume they understood you simply because you think you were clear.  Meetings that are scheduled to end at 5PM and do not include a time before the end of the agenda to review action items are not properly-scheduled meetings.  It doesn’t matter if you have a great GTD tool you use, or are using a paper planner, capture the next actions in a way that allows you to find them again.

    5. Make daily notes

    Do it more often than once a day!  Waiting until the end of the day to make all of your daily notes will virtually guarantee that you will have forgotten an action or an important detail, and it will frustrate you when inevitable interruptions occur during your carefully-constructed end-of-the-day notetaking time.  As much as possible, jot down memory-jogging notes about your meetings and decisions as you make them, or very quickly thereafter.  An easy way to do this is to add notes to calendar appointments, or print the calendar and take it with you; you can then simply add it to your notebook with the appointment “pre-populated” and the notes written on it, automatically placing them in context.

    (Photo credit: Man Holding Clock via Shutterstock)

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    Last Updated on October 16, 2019

    Invaluable Lessons You Can Learn From Your Mistakes

    Invaluable Lessons You Can Learn From Your Mistakes

    Do you like making mistakes?

    I certainly don’t.

    Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

    Perhaps there is a way to think of them differently and see their benefits.

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    Why Mistakes Feel Dangerous

    Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

    • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
    • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
    • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
    • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

    We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

    If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

    Why We Can’t Avoid Making Mistakes

    Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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    When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

    Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

    We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

    It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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    Lessons Learned from Making Mistakes

    Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

    Here is a list of ways to harness the mistakes you make for your benefit.

    1. Point us to something we did not know.
    2. Reveal a nuance we missed.
    3. Deepen our knowledge.
    4. Tell us something about our skill levels.
    5. Help us see what matters and what does not.
    6. Inform us more about our values.
    7. Teach us more about others.
    8. Let us recognize changing circumstances.
    9. Show us when someone else has changed.
    10. Keep us connected to what works and what doesn’t work.
    11. Remind us of our humanity.
    12. Spur us to want to better work which helps us all.
    13. Promote compassion for ourselves and others.
    14. Teach us to value forgiveness.
    15. Help us to pace ourselves better.
    16. Invite us to better choices.
    17. Can teach us how to experiment.
    18. Can reveal a new insight.
    19. Can suggest new options we had not considered.
    20. Can serve as a warning.
    21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
    22. Point out structural problems in our lives.
    23. Prompt us to learn more about ourselves.
    24. Remind us how we are like others.
    25. Make us more humble.
    26. Help us rectify injustices in our lives.
    27. Show us where to create more balance in our lives.
    28. Tell us when the time to move on has occurred.
    29. Reveal where our passion is and where it is not.
    30. Expose our true feelings.
    31. Bring out problems in a relationship.
    32. Can be a red flag for our misjudgments.
    33. Point us in a more creative direction.
    34. Show us when we are not listening.
    35. Wake us up to our authentic selves.
    36. Can create distance with someone else.
    37. Slow us down when we need to.
    38. Can hasten change.
    39. Reveal our blind spots.
    40. Are the invisible made visible.

    Reframe Reality to Handle Mistakes More Easily

    The secret to handling mistakes is to:

    • Expect them as part of the process of growth and development.
    • Have an experimental mindset.
    • Think in evolutional rather than fixed terms.

    When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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    When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

    It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

    When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

    Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

    Handling mistakes well can help you relax and enjoy all aspects of life more.

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    Featured photo credit: Sarah Kilian via unsplash.com

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