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5 Ways to Be More Productive Without Losing Sleep

5 Ways to Be More Productive Without Losing Sleep

Do you think the only way you can finish your work is to cut back on sleep and either stay up late or wake up early?

Cutting back on your sleep hours is never a good idea, especially if you want to be well rested, refreshed and productive the next day.

Here are five ways that can help you be more productive in your daily routine–without losing sleep!

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During the day…

1. Learn a new skill.

Even if you are extremely savvy at doing something (such as using that writing app you’ve had on your laptop for ages), you can always learn something new to help you increase your productivity.

Instead of staying up late trying to figure out how to reformat a document the only way you know how, why not learn how to do it properly, correctly and in less time? You’ll have to invest some time to learn your new skill or skills, but your hard work will be well worth it.

Watch a video tutorial, read a book or write a blog post on your subject to learn as much as you can and say “bye-bye” to those endless late-night hours trying to figure out how to do something.

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2. Choose your method of communication wisely.

Waiting for a response to an urgent question can be draining and time-consuming. Why tack on more time to your workday than necessary?

Consider whether you are using the best possible method of communication for your needs. While emailing a colleague to ask them a question might be second nature to you, is there an easier and faster way to get a response? Could you call your coworker directly on the phone? Send a text? Walk over to their workspace?

Similarly, if you know it takes you a long time to write an email and you know you can communicate your message much more quickly over the phone, why not make the call to save yourself some late-night waiting time?

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3. Conquer hidden distractions.

Minimizing distractions is always a good idea, but have you ever considered that there might be several hidden distractions in your regular work routine? Left unchecked, these distractions can multiply quickly and cost you precious time and energy.

Let’s say you’re working in your home office when your dog, Fluffy, bounces into the room with his chew toy and begs you to play with him. You happily put down your work for a moment and play a little game of catch with Fluffy, only to realize thirty minutes have passed by. Yikes!

Finding hidden distractions in your day does take a bit of detective work, but once you uncover them, you have a better shot at neutralizing them (you might want to shut your office door as you work or put Fluffy in the basement) and beefing up your ability to get things done during the day.

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During the evening…

4. Set the scene for sleep.

Is your bedroom a comfortable and relaxing room? Or is it a hive of electronic activity filled with blinking, buzzing smartphones and laptops? It can be difficult to get a good night’s sleep when there’s a lot of temptation to do work! Be sure to clear your bedroom of any and all work-related devices and materials.

Ever have an idea pop into your head as you are nodding off? Keep a notepad and pen by your bedside for all those random ideas, thoughts and musings. You can easily jot down thoughts and get them out of your head, without having to worry whether or not you’ll remember the item in the morning.

5. Set a regular bedtime.

Finally, put a stop to working those unnecessary late night hours; set a regular bedtime and stick to it! Is it necessary to work on that non-urgent project until you finish it at 2 in the morning? Can you work on your project the following day when you are wide-awake and refreshed (and no longer tired) or later in the week when you have more time? Know how many hours you need to get a good night’s rest and strive to hit your bedtime on a regular basis for some much needed rest.

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Rashelle Isip

Blogger, Consultant, and Author

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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