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5 Ways How You Can Do Anything…But Not Everything

5 Ways How You Can Do Anything…But Not Everything

After reading the following words by David Allen, do you feel disappointment or relief?

    My first reaction was relief — relief in the realization that it is not possible or realistic to get everything done. There will always be stuff on your to-do list and always projects that don’t get done. Accepting this reality is the first step to creating the life of stress-free productivity that Allen invites us to have.

    I’m a mother, a coach, a trainer, a blogger, an author, and a huge tennis fan, so this month my time is tight (Wimbledon season). Time is always tight for most of us; deciding what to focus our limited time on is the issue. So the question is this:

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    How do we identify what is the “Anything” that we want in our lives, and what bits are the “Everything” — the things that can be removed from your lists of goals and to-dos?

    1. Single Focus

    The Happier Human blog has described human beings as “failure machines”. We are irrationally optimistic. We naively keep setting the same goals and not achieving them.

    Does this sound familiar?

    Although I thought the failure machine reference was a bit harsh, there is a point here to be made. Are you consistently attempting too much, or trying to do everything (and achieve everything) now, when this is not humanly possible?

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    Chose your single focus — something that you are passionate about, something that will make a difference to all areas of your life if you were to achieve it…and stick with it.

    2. Delete and Dump

    Eliminate all the things in your life that are unnecessary. Declutter your house, go room to room removing all the things you no longer need. Stop activities that don’t add value to your life. Do an audit of all the time spent on television, the Internet or any other activity that is not life-enhancing. By creating awareness around how much time you spend on these things you will soon want to get rid of the dead wood. Delete unwanted files and emails from your computer. By doing all of this you will free up time and space to focus your time and attention on your goals, priorities and the important people in your life.

    3. Get a Man!

    Maybe you just need a man. A fellow coach once told me his elderly neighbour once suggested that what he needed was a man. Not for companionship, but to do chores around the house.

    Her philosophy was “only do what only you can do”. Get someone else to mow the lawn, clean the car, wash the windows, do your accounting. Any job that takes your attention away from what you do best. (I think I am going to go and get myself several — I hope my husband doesn’t mind!)

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    4. Assert yourself

    Say “no” to tasks and work that will overload you. It is always great to do your bit for charity, a community group, or your child’s school but only say “yes” if you have extra time to commit to it.

    I believe there is a time in all of our lives to do our bit, but maybe now is not your time. If it is not your time don’t feel guilty about turning people down. Explain that in your current circumstances you cannot commit your time, smile, and walk away.

    5. Believe you Can

    I have been doing some work recently with young women who have zero self-belief. I believe that have been raised in a negative world where not being able to do something has become the norm in their lives. They are so conditioned to fail that they won’t even try.

    It’s a difficult job, but little by little with encouragement, support and positive reinforcement, their “I can’t” will change to “I will try” and eventually to “I can”. Positivity can be thought, optimism introduced and self belief nurtured.

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    When it comes down to it, we all know that David Allen’s words are true. You really can do anything in this world — but only if you believe you can.

    (Photo credit: Word Impossible Transformed via Shutterstock)

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    Last Updated on August 16, 2018

    16 Productivity Secrets of Highly Successful People Revealed

    16 Productivity Secrets of Highly Successful People Revealed

    The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

    How about a unique spin on things?

    These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

    1. Empty your mind.

    It sounds counterproductive, doesn’t it?

    Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

    Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

    Here’s a guide to help you empty your mind and think sharper:

    How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

    2. Keep certain days clear.

    Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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    This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

    3. Prioritize your work.

    Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

    Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

    Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    4. Chop up your time.

    Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

    5. Have a thinking position.

    Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

    What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

    6. Pick three to five things you must do that day.

    To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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    Make sure they’re things that need to be done that day, so you don’t keep putting them off.

    7. Don’t try to do too much.

    OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

    8. Have a daily action plan.

    Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

    Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

    9. Do your most dreaded project first.

    Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

    10. Follow the “Two-Minute Rule.”

    The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

    11. Have a place devoted to work.

    If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

    But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

    Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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    Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

    12. Find your golden hour.

    You don’t have to stick to a “typical” 9–5 schedule!

    Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

    Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

    Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

    13. Pretend you’re on an airplane.

    It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

    By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

    Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

    14. Never stop.

    Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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    Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

    There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

    15. Be in tune with your body.

    Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

    16. Try different methods.

    Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

    It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

    Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

    Featured photo credit: Unsplash via unsplash.com

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