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5 Time Management Tips That Will Improve Your Productivity And Your Health

5 Time Management Tips That Will Improve Your Productivity And Your Health

Life can get hectic; that is something all of us will admit. With the endless amounts of deadlines needing to be met, dishes piling up in the sink and taking care of your younger brother, sometimes you wonder, “Why are there only 24 hours in a day?”

Truth be told, not many of us spend the time we have wisely. Chances are, too much time is spent on Facebook or any other form of social media. And I’m sure you’ve been distracted while doing work before. This is why I’m sharing tips that will improve productivity and health—because I’m confident everyone could benefit with more productivity. So here are 5 time management tips that might just help you maximize the 24 hours you have in a day!

1. Use lists.

For some, using lists is a great way help increase productivity. However most of the time, people create to-do lists that don’t work at all. While to-do lists might be a valuable tool, I like to complement my to-do list with some other list to make them work better.

Here are some examples:

The 3 Task List

Write down the 3 most important task that you need to complete. I like to split them into 3 different categories, the first would be work related, second would be something health related and third would be any other task you can think of.

An example would look like this:

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1. Write the first draft of an article.

2. Perform a 30 minute run.

3. Buy a present for Sarah.

The goal here is to finish all 3 task before sunset and 2 of the tasks need to be finished by the afternoon. Using this list will ensure that even if your productivity level is bad, you get the three most important things done in one day.

The “Don’t Do” List

This list is simple, all you have to do is write down three bad habits that might be preventing you from completing your task. Stick a reminder on your wall or computer and try not to do any of the 3 items on the list.

Here’s an example:

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1. I won’t check my emails first thing in the morning.

2. I won’t go on Facebook when I’m writing an article.

3. I won’t leave my chair unless performing work for 30 minutes.

The key here is to set a specific time frame to those list. By doing so, it gives you a solid idea of how your time is being  managed. This will vastly improve your productivity.

2. Turn off notifications on your smartphones and tablets.

With the rise of smartphones and tablets, accessing social media has never been easier; however, this convenience can come with a price. Most people find it hard to concentrate because they are so famous, they get Facebook notifications every 10 minutes.

Keeping your notifications turned on can potentially be distracting. So by turning them off, you can ensure nothing will distract you once you are performing work. If you want to take it a step further, you can always uninstall all your social media apps on your phone.

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3. Using specific software and apps.

While social media apps can be potentially distracting, there are apps and software that can help you manage your time better. Sometimes even if you have an iron clad will, it’s hard to resist the temptation of constantly refreshing your news feed. If that’s your problem, this might just be your solution.

1. Cold Turkey & Self Control

This software for your computer let’s you set a specific time period to block popular social media sites that might be distracting. There is also a function which allows you to white list or restrict specific sites.

The beauty is that unless you are a genius hacker, it’s almost impossible to bypass the the lock once it’s activated. In that way, you might be forced to do something productive.

Cold Turkey supports Windows, while Self Controls supports Mac.

2. Self Control (android)

This app prevents you from using any apps on your smartphone for the amount of time you’ve set. Despite the same name, it’s completely different from the one which works on Mac.

3. Focus@Will

Focus@Will plays music that is scientifically proven to help you focus. It definitely helped me stay focused and the tunes are pretty calming. The best part is, there is a free version too!

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4. Include breaks.

Time management doesn’t necessarily have to be all work and no play. As a matter of the fact, including breaks in between work is a great way to maximize your productivity. Working on something for too long, especially when you hit a mental block is not an efficient way to use your time.

Instead of sitting down and pulling your hair, scheduling breaks in between is a good way to hit the reset button. I like to have a 10 minute break for every 50 minutes of work I do. During that time, you are free to do anything.

Some good ideas would be to incorporate a few bodyweight exercises such as squats or push ups, watch a short funny clip or even surf Facebook or Twitter. Just do something that will take your mind off work. This will help your mind stay fresh.

5. Get enough sleep.

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    Sleep is a highly overlooked aspect when it comes to productivity and health. People who lack sleep have an increased chance of storing fat and falling sick, and decreased cognitive performance. Doesn’t exactly sound like the way to become a productivity doesn’t it?

    So aim to get roughly 8 hours of sleep per night.

    Incorporating short power naps lasting 20–30 minutes into your day is also another fantastic way to keep fatigue at bay. Optimizing your sleep is definitely one of the easiest way to start helping you lead a healthy and productive lifestyle. Since it’s that simple, start doing it right now!

    Featured photo credit: Productivity via flickr.com

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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