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5 Secret Uses of the Trello App to Overcome Procrastination and to Boost Productivity

5 Secret Uses of the Trello App to Overcome Procrastination and to Boost Productivity

The Trello app is a simple, yet brilliant productivity tool.  Don’t be fooled by its simplicity, however — Trello is not just a basic to-do list app. Using Trello will help you feel calmer and more productive.  Being organized and in control of your time, plans, and activities will unleash a tremendous amount of energy in you.

The Trello design is a straightforward series of “lists” arranged from left to right on a plain background “board.” Each “list” represents a category of tasks. Within each “list” are “cards” which are to-do type items within that category of tasks. “Cards” can be shifted to other “lists” through a drag-and-drop motion.

Trello can serve as:

  • a way to plan a project
  • a way to keep track of who is doing what in a group
  • a way to see all of the working parts of a project together on one page (or multiple pages)
  • a historical record of the action steps you have taken through a particular project

For people who tend to avoid their work, Trello provides a clear, easy-to-access space for depositing relevant information for getting things done. Once you become familiar with using Trello, both to enter your to-do list items and to remind yourself of them, you’ll have a smoothly functioning system of recording your activities and plans. When you complete any items you have on your Trello lists, you have the option of archiving or deleting the notes you have on those items.

You will get a healthy rush of good feelings when you archive or delete the items. As you continue to rely on Trello over time, your confidence in your ability to get things done will grow.

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Trello also comes to the rescue for people who tend to be forgetful.  You can access your Trello boards from your smartphone, tablet, or computer and enjoy the benefit of having all of your information synched across devices.  You can jot down any type of note to remember any sort of thing.  You can also add attachments, e.g. photos or clippings from the web, to your cards.  You can keep a list for “to be filed later,” for names and information you’d like to remember about people you just met, or ideas for characters for your upcoming novel.  Having the ability to capture your thoughts as soon as they occur to you through Trello will help you to be more consistent in your work and life.

Trello also functions as a planning and action guide for people who have difficulty knowing how to get things done, since individual cards are moveable both within lists and to different lists, Trello users have a reliable method for figuring out what is of highest priority and in what order items should be addressed.

Taking the planning process out of the brain and on to a visual-based tool will help you to stay lucid in your thinking and judgment.  Get in the habit of entering to-do list items with action words in front, e.g. buy broccoli, and you’ll soon become a master at completing those actionable items.

Here is a list of 5 ways to use the Trello app to your best advantage:

1. Use Trello on your desktop monitor.

When you set Trello up to display on your desktop monitor, you will have the sense of having “everthing at your fingertips.”  Trello will serve as your own personal Command Central.  Admit it — you’ve always wanted to have a Command Central. Start and end your day with a quick review of your Trello lists and keep yourself functioning at your best.

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You’ll be able to make decisions about what needs to get done and how much more quickly with Trello.  You’ll know what is “in play,” or what tasks you have started, but need to wait for someone else to complete. You’ll have a neat, accurate record of your progress — beginning, middle, and end — on all of your projects as Trello date and time stamps your entries.

2. Design your boards and lists to fit your needs perfectly.

Your connection with Trello will deepen when you figure out the most useful array of lists for your needs. This will be somewhat of a trial-and-error process, but an easy one. Make a list to handle each area and type of “worry” you have in your life. Once your lists are set up, your worry will seem to lessen. Trello will serve as a reliable reminder of what you need to get done.

Suggestions for lists to keep include:

  • TODAY – which should be self-explanatory
  • $$$$$$ – since there always seems to be some task that involves giving or receiving money that needs to be tracked carefully
  • WAITING FOR – because you’ll need a reminder of those actions you started but are waiting for someone else to complete

Here’s a screenshot of what a Trello layout might look like: 

Trello picture

    The possibilities for Trello arrangements are endless.  Have Trello boards with information on books you’d want to read, movies you’d want to see, and apps you’d want to try. These are items you won’t need to review every day but might like to have readily accessible. Other suggestions for ways to use your Trello boards and lists include arranging a wedding or graduation party, keeping track of expenses, finalizing packing lists for a business or vacation trip, and remembering details about your medical treatment.

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    3. Construct and design your lists to guide you to tackle your priority items.

    Once you’ve decided which cards should go in which lists, do another round of sorting and determine which cards should go to the top of each list. In other words, top priority tasks should go to the top of each list. You can also highlight any task by using the “labels” function. You can choose which colored label you’d like to tag a card with and assign your own label to it, e.g. “urgent,” “Julie,” or “important.”  Each card can have multiple labels.

    Here’s a screenshot of how you might organize your own set of labels:

    Trello labels

      When you organize your Trello boards with an eye towards priority and purpose, you’ll have a much easier time initiating your tasks, maintaining your momentum, and bringing them to completion.

      4. Consider ways to “share” your Trello lists.

      Trello lists can be “shared” so you can invite one or more people to see a particular list and to edit its contents. You can use this function when working with an assistant or collaborator on a multi-pronged project. Other suggestions for ways to “share” a Trello list include:

      • maintaining a grocery list with your spouse, partner, or roommate
      • keeping a list of chores, homework, and scheduling issues for your child or teenager – Trello removes the need for in-person nagging
      • enabling smooth communication among members of a team, troop, or organization or between an employer and employee

      By sharing lists, you’ll be able to delegate tasks and to keep track of the entire back-and-forth interaction.  You’ll save yourself time and aggravation in the process.

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      5. Use Trello as your memory bank.

      Using the Trello app will help you if you have ADD or ADHD, if you are disorganized, if you are forgetful, or if you feel overwhelmed.

      Get in the habit of turning to Trello to capture loose details which you might forget if you relied just on your memory. Log in due dates, ideas for blogposts, upcoming birthdays – anything that requires action on a later date. Having all of your to-do items and plans in one place will be a great source of sanity and relief.

      Trello provides a way to have a view of your own life — past, present, or future. Once you determine how to tailor Trello to your needs and lifestyle, you will be more efficient in your planning and more accountable in your actions. And then the sky is the limit.

      To get the Trello app, follow this link: https://itunes.apple.com/us/app/trello/id461504587?mt=8&at=1000lwqv

      For more inspiration for how to use Trello in your own life, follow these links: https://trello.com/tour http://zenhabits.net/putaway/ http://lifehacker.com/how-to-use-trello-to-organize-your-entire-life-1683821040 https://trello.com/b/fDsPBXFt/board-of-templates

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      Last Updated on December 13, 2019

      7 Steps For Making a New Year’s Resolution and Keeping It

      7 Steps For Making a New Year’s Resolution and Keeping It

      Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

      Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

      Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

      Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

      1. Just Pick One Thing

      If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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      Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

      Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

      2. Plan Ahead

      To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

      Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

      Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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      3. Anticipate Problems

      There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

      4. Pick a Start Date

      You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

      Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

      5. Go for It

      On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

      Your commitment card will say something like:

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      • I enjoy a clean, smoke-free life.
      • I stay calm and in control even under times of stress.
      • I’m committed to learning how to run my own business.
      • I meditate daily.

      6. Accept Failure

      If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

      If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

      Perseverance is the key to success. Try again, keep trying and you will succeed.

      7. Plan Rewards

      Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

      Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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      Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

      Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

      Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

      Featured photo credit: Ian Schneider via unsplash.com

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