Advertising
Advertising

5 Secret Uses of the Trello App to Overcome Procrastination and to Boost Productivity

5 Secret Uses of the Trello App to Overcome Procrastination and to Boost Productivity

The Trello app is a simple, yet brilliant productivity tool.  Don’t be fooled by its simplicity, however — Trello is not just a basic to-do list app. Using Trello will help you feel calmer and more productive.  Being organized and in control of your time, plans, and activities will unleash a tremendous amount of energy in you.

The Trello design is a straightforward series of “lists” arranged from left to right on a plain background “board.” Each “list” represents a category of tasks. Within each “list” are “cards” which are to-do type items within that category of tasks. “Cards” can be shifted to other “lists” through a drag-and-drop motion.

Trello can serve as:

  • a way to plan a project
  • a way to keep track of who is doing what in a group
  • a way to see all of the working parts of a project together on one page (or multiple pages)
  • a historical record of the action steps you have taken through a particular project

For people who tend to avoid their work, Trello provides a clear, easy-to-access space for depositing relevant information for getting things done. Once you become familiar with using Trello, both to enter your to-do list items and to remind yourself of them, you’ll have a smoothly functioning system of recording your activities and plans. When you complete any items you have on your Trello lists, you have the option of archiving or deleting the notes you have on those items.

You will get a healthy rush of good feelings when you archive or delete the items. As you continue to rely on Trello over time, your confidence in your ability to get things done will grow.

Advertising

Trello also comes to the rescue for people who tend to be forgetful.  You can access your Trello boards from your smartphone, tablet, or computer and enjoy the benefit of having all of your information synched across devices.  You can jot down any type of note to remember any sort of thing.  You can also add attachments, e.g. photos or clippings from the web, to your cards.  You can keep a list for “to be filed later,” for names and information you’d like to remember about people you just met, or ideas for characters for your upcoming novel.  Having the ability to capture your thoughts as soon as they occur to you through Trello will help you to be more consistent in your work and life.

Trello also functions as a planning and action guide for people who have difficulty knowing how to get things done, since individual cards are moveable both within lists and to different lists, Trello users have a reliable method for figuring out what is of highest priority and in what order items should be addressed.

Taking the planning process out of the brain and on to a visual-based tool will help you to stay lucid in your thinking and judgment.  Get in the habit of entering to-do list items with action words in front, e.g. buy broccoli, and you’ll soon become a master at completing those actionable items.

Here is a list of 5 ways to use the Trello app to your best advantage:

1. Use Trello on your desktop monitor.

When you set Trello up to display on your desktop monitor, you will have the sense of having “everthing at your fingertips.”  Trello will serve as your own personal Command Central.  Admit it — you’ve always wanted to have a Command Central. Start and end your day with a quick review of your Trello lists and keep yourself functioning at your best.

Advertising

You’ll be able to make decisions about what needs to get done and how much more quickly with Trello.  You’ll know what is “in play,” or what tasks you have started, but need to wait for someone else to complete. You’ll have a neat, accurate record of your progress — beginning, middle, and end — on all of your projects as Trello date and time stamps your entries.

2. Design your boards and lists to fit your needs perfectly.

Your connection with Trello will deepen when you figure out the most useful array of lists for your needs. This will be somewhat of a trial-and-error process, but an easy one. Make a list to handle each area and type of “worry” you have in your life. Once your lists are set up, your worry will seem to lessen. Trello will serve as a reliable reminder of what you need to get done.

Suggestions for lists to keep include:

  • TODAY – which should be self-explanatory
  • $$$$$$ – since there always seems to be some task that involves giving or receiving money that needs to be tracked carefully
  • WAITING FOR – because you’ll need a reminder of those actions you started but are waiting for someone else to complete

Here’s a screenshot of what a Trello layout might look like: 

Trello picture

    The possibilities for Trello arrangements are endless.  Have Trello boards with information on books you’d want to read, movies you’d want to see, and apps you’d want to try. These are items you won’t need to review every day but might like to have readily accessible. Other suggestions for ways to use your Trello boards and lists include arranging a wedding or graduation party, keeping track of expenses, finalizing packing lists for a business or vacation trip, and remembering details about your medical treatment.

    Advertising

    3. Construct and design your lists to guide you to tackle your priority items.

    Once you’ve decided which cards should go in which lists, do another round of sorting and determine which cards should go to the top of each list. In other words, top priority tasks should go to the top of each list. You can also highlight any task by using the “labels” function. You can choose which colored label you’d like to tag a card with and assign your own label to it, e.g. “urgent,” “Julie,” or “important.”  Each card can have multiple labels.

    Here’s a screenshot of how you might organize your own set of labels:

    Trello labels

      When you organize your Trello boards with an eye towards priority and purpose, you’ll have a much easier time initiating your tasks, maintaining your momentum, and bringing them to completion.

      4. Consider ways to “share” your Trello lists.

      Trello lists can be “shared” so you can invite one or more people to see a particular list and to edit its contents. You can use this function when working with an assistant or collaborator on a multi-pronged project. Other suggestions for ways to “share” a Trello list include:

      • maintaining a grocery list with your spouse, partner, or roommate
      • keeping a list of chores, homework, and scheduling issues for your child or teenager – Trello removes the need for in-person nagging
      • enabling smooth communication among members of a team, troop, or organization or between an employer and employee

      By sharing lists, you’ll be able to delegate tasks and to keep track of the entire back-and-forth interaction.  You’ll save yourself time and aggravation in the process.

      Advertising

      5. Use Trello as your memory bank.

      Using the Trello app will help you if you have ADD or ADHD, if you are disorganized, if you are forgetful, or if you feel overwhelmed.

      Get in the habit of turning to Trello to capture loose details which you might forget if you relied just on your memory. Log in due dates, ideas for blogposts, upcoming birthdays – anything that requires action on a later date. Having all of your to-do items and plans in one place will be a great source of sanity and relief.

      Trello provides a way to have a view of your own life — past, present, or future. Once you determine how to tailor Trello to your needs and lifestyle, you will be more efficient in your planning and more accountable in your actions. And then the sky is the limit.

      To get the Trello app, follow this link: https://itunes.apple.com/us/app/trello/id461504587?mt=8&at=1000lwqv

      For more inspiration for how to use Trello in your own life, follow these links: https://trello.com/tour http://zenhabits.net/putaway/ http://lifehacker.com/how-to-use-trello-to-organize-your-entire-life-1683821040 https://trello.com/b/fDsPBXFt/board-of-templates

      More by this author

      8 Things You Should Try To Avoid Doing To Your Children That You Think Are Acts of Love 5 Secret Uses of the Trello App to Overcome Procrastination and to Boost Productivity

      Trending in Productivity

      1 15 Simple Things You Can Do To Turn Your Life Around 2 10 Things You Can Do Now to Change Your Life Forever 3 How to Set Short Term Goals for a Successful Life 4 Is Avoiding Difficult Tasks And Doing Easy Tasks First Less Productive? 5 5 Tips To Stop Feeling Overwhelmed And Overcome Procrastination

      Read Next

      Advertising
      Advertising
      Advertising

      Last Updated on August 10, 2020

      15 Simple Things You Can Do To Turn Your Life Around

      15 Simple Things You Can Do To Turn Your Life Around

      Life can be difficult. It can seem like nothing goes your way and the world is against you. The world can be a very cruel and lonely place. But there are things that you can do to begin turning your life around.

      Whether you’re in a job you hate, struggling with a loss, or just not on the path you expected, only you hold the key to turning your life around. Here are 15 simple things you can do to turn your life around.

      1. Read Daily

      Reading lets you escape to a different place within your mind. It can be relaxing and calming. And it helps stimulate brain activity and keeps you sharp.

      Reading daily can help you spend time away from the problems of the day and allow you to escape into a world of endless possibilities. Changing your perspective can help you turn around your life, and reading is a great place to start.

      Here’re some recommendations: 20 All-Time Best Motivational Books to Inspire You

      Advertising

      2. Put Your Goals in Writing

      When thoughts are banging around in our heads, they can easily slip away. Walk from one room to another and you forget what you were doing!

      Make sure your goals are concrete and written down. This will help you stay accountable to yourself and is the first step in completing your goal. By writing it on a piece of paper, you must put in the thought of how you should word it, what exactly you want to accomplish, and will make you consider if it’s truly worth it.

      3. Prune Your Relationships

      Too often, relationships can be destructive. This is often looked at through the scope of romantic relationships, but also consider life-long friends, family, and acquaintances. Are the people you spend time with bringing you down? Are they helping you achieve your goals or hindering? It can be difficult, but pruning your relationships can be the quickest catalyst in turning your life around.

      4. Make New Friends

      Don’t underestimate how a new person or group of friends in your life can change your outlook. Be open to meeting new people, both at work and in your personal life.

      5. Get Healthy

      When you feel great, good things seem to come your way. Working out helps you feel better about yourself and can help change your outlook on life. Eating right can help you have the energy to do more. Getting healthy can improve your entire outlook on life and help turn your life around.

      Advertising

      6. Start Saving

      For many, financial struggle can weigh heavy and be the cause of many problems. Without a change of job or career, changing your financial situation will take time and effort. Start saving with each paycheck to help build toward your future. Even if it’s a small amount each check, consistency in saving can help you change your path in the future.

      7. Start a Business

      Working for others can be tough. You may be underemployed, under-utilized, and under-appreciated. Starting a business can help you take control of your financial future.

      Understand that you don’t have to quit your current job to start a business. Find something you love and have skills at and do it in your free time. If you’re in creative services, freelance. If you’re great at carpentry, build tables to sell. If you are a talented painter or crafty, start an Etsy store.

      You may find that your side passion business can turn into more. Or, if you have the opportunity and skills, take the plunge and go all in. Working for yourself is challenging, but a great opportunity to change your life.

      Here’re some tips for you: How to Start a Small Business with Little to No Money

      Advertising

      8. Find Opportunities to Help Others

      Helping others can change your outlook and help turn your life around. Changing the way you think about the world can play a part. But helping others can also open up doors you never had available. Being a good person can help you get out of a funk and can be the catalyst for change.

      9. Learn a New Skill

      When you have more skills, additional opportunities will be presented. If you’re tired of your blue collar job, take classes to learn computer skills. If you’re struggling to move up in your company, find a skill that makes you more valuable. And if you want financial freedom, learn a skill that can help you change your life. Knowledge is power.

      10. Stop Watching TV

      Watching TV can keep you distracted and take up a lot of time. Cutting out the time you spend watching TV and replacing it with more productive activities can help you accomplish more and stay focused.

      11. Listen to Inspirational Content

      You can learn much about yourself from others. Find inspirational and educational content that matches your needs and give it a listen. You may find that the advice from others in similar situations can give you the boost you need to change your life.

      12. Stop Complaining

      Negative thoughts and talk can turn people against you and make your outlook grim. Stop complaining so much and make the best out of your situation.

      Advertising

      13. Find or Rekindle Your Passion

      Doing what you love can change your entire outlook on life. When you’re doing things you hate, you can be more stressed and make life much harder than it needs to be. Find things you’re passionate about and rekindle the love for what you enjoyed in the past. Doing what you love can turn your life around and make each day more rewarding.

      14. Take a Vacation (or Staycation)

      Sometimes, hitting the reset button is all it takes to improve your situation. Taking a vacation, or staycation, is a great way to get away from the stress of the daily grind and recharge your battery. A vacation can give you the perspective you need to change your life.

      15. Re-evaluate Your Attitude

      How you view the world will often reflect in how you treat yourself. Re-evaluate your attitude and ensure that you’re doing all you can to make the most out of every situation. A change in how you view your situation can often be the push that helps you change your life for the better.

      More Tips to Help You Change Your Life

      Featured photo credit: Conner Ching via unsplash.com

      Read Next