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5 Productivity Lessons From the Millennial Work Style

5 Productivity Lessons From the Millennial Work Style

Gen Y workers are often maligned in the business world for their entitlement or self-interest, but there are several productivity lessons to be learned from the millennial work style. Companies like General Electric, Cisco Systems and Ogilvy & Mather have already leveraged younger workers’ knowledge through reverse mentoring sessions, in which junior employees teach upper managers and executives about social media, the Internet, workplace culture and even management practices.

Read on for a handful of productivity-centric lessons inspired by the unconventional work style my millennial peers and I have adopted.

1. Embrace experimentation

Millennials are notorious early adopters, eager to explore new tools or experiment with different ways of performing standard tasks. Many of us spent our grade-school years blogging, instant messaging, texting and playing video games to express ourselves and blow off steam; as young adults, we proactively seek out software, apps and daily practices that facilitate our “work hard, play harder” mentality.

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To leverage this entrepreneurial attitude, try out different work “shifts,” research and begin using a new productivity tool, or pick the brain of a colleague you admire. Strive to innovate and hone your existing workflows with the goal of creating new, more effective routines.

2. Be self-centered, in a good way

A common criticism of Gen-Y workers is that they’re self-centered, but this isn’t necessarily a negative trait when it comes to productivity. Millennials focus on their specific roles and responsibilities, execute them, and move on to the next task. Completing to-dos and getting work done is more important to them than being recognized in the office as the first one to arrive and the last one to leave. Whereas their coworkers might aspire to be the “go-to” person in the office ready to dispense advice and next steps, many millennials prefer to be recognized as the top performer.

Channel this focus on self over others when managing your priorities and workload. Evaluate how taking on additional projects or delegating tasks would influence your happiness and career advancement, and do your best to avoid sacrificing the former in pursuit of the latter.

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3. Learn from failure

Video games teach children that failure presents an opportunity to learn and try new techniques; combine that habit with the fearlessness of youth, and it’s no surprise that millennials aren’t as apprehensive of failure as their older coworkers might be. We learn by doing, and are okay with sacrificing efficiency in the name of learning a new skill.

While you may never shake your fear of failure, learn to recognize it as a chance to improve, learn and ultimately succeed in your future ventures.

4. Capitalize on instability

Considering the dismal economy, skyrocketing divorce rates, real estate crisis and credit crunch, millennials haven’t had much occasion to embrace stability in adulthood. We’ve had to hustle and become proficient at a variety of skills to compete in a rapidly changing job market.

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In a piece called “Generation Flux” for Fast Company, 26-year-old Pete Cashmore, the CEO of Mashable, touched on the need to embrace change and capitalize on instability. “I don’t have any personal challenges about throwing away the past,” he said. “If you’re not changing, you’re giving others a chance to catch up. Even if you know everything about a certain market now, in a few years you’re going to have to start from scratch like everyone else.”

Recognize that today’s innovation-driven business environment offers opportunities to revolutionize your work habits, proficiencies and attitudes toward work. Think of this change positively. “The typical mindset understates the risk of not changing and overstates the risk of change,” added Cashmore.

5. Motivation matters

Gen Y workers thrive on continuous feedback and mentorship. It’s easy to dismiss this behavior as needy or lazy, but positive mentors and team-oriented leaders give younger workers three essential things they need to stay engaged at the workplace: context, collaboration and communicated expectations.

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Molly Graham, a 27-year-old human resources professional at Facebook, spoke last fall at the HR Technology conference about the positive side of millennials’ entitlement complex:

Entitlement means someone who thinks they have a right to something, a right to know, a right to be part of a process, part of decision making. We have a different word for this. We want to build a company where people believe they have a right to something — we call it ownership. Everyone should feel like it’s their company, they are responsible for the success of the company, for their decisions… This, for us, is a good thing.

Channel millennials’ natural inquisitiveness by nurturing relationships with mentors and other superiors. If you feel a strong sense of loyalty to your boss and always understand the larger implications of your work, you’ll develop intrinsic motivation that incentivizes you to work more efficiently and effectively.

Conclusion

Despite these productivity advantages, millennials still have much to learn from older generations in the working world. The ideal office scenario enables employees of all experience levels to learn from each other’s strengths through regular collaboration and mentorship.

(Photo credit: Victor1558 via Flickr)

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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