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5 Productivity Habits That Will Rock Your World

5 Productivity Habits That Will Rock Your World

    A common New Year’s goal is to become more organized or productive and a common complaint is that it is more of a challenge than first anticipated. We all have our personal challenges; there are things we know we should do but simply don’t. Tasks that we ought to do but simply don’t want to. Habits that we want to implement but struggle to apply. Techniques we know we will benefit from, but somehow there never seems to be the time, the discipline or the commitment to follow through.

    The most effective way to make lasting change is to change one thing at a time. Small daily changes will all add up to give you amazing results. If you were to commit to one small change this month, one thing that you could do daily that would have a positive effect on your current level of productivity. After one month this small daily change will have become a habit and then you can move on to make the next change.

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    Here are a few ideas for small changes that if implemented can impact your productivity and rock your world.

    1. Inbox zero

    Having a clear inbox can be a great boost to your personal productivity and sense of control. It may feel like an enormous challenge to start but little by little you can work through even the largest of inboxes and reduce it until you can get to zero each day. I like to use the Barbara Hemphill FAT method. File, Act or Trash. Every day when it is time to process your email, make a decision based on the following criteria:

    File: If the email does not require any action but you need to hold it for reference then it should be filed. I used to file my emails carefully in reference folders, so that I can easily retrieve them when required, but what I have found is that it takes less time doing a search when I need to retrieve the email than it does to decide where to file the email in the first place so I have started to dump the majority of processed emails in the same folder. I keep a few folders for important accounts or for occasions when I know I will need an email trail.

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    Act: Follow David Allen’s rule and if the task can be done is less than two minutes do it now, if not the task will either need to go into your calendar or be added to your task list.

    Trash: If you have completed any action required and you don’t need to keep the email for reference, click on the delete button. I know many people who have an allergy to the delete button, but this allergy can be easily overcome with usage. Don’t keep an email because it has a password or a telephone number or address in it. Add all contact details into contacts. Use notes in your email program for passwords or other bits of information you would like to store.

    2. Filing

    Spend some time each day filing. Start by purging your existing files and eliminate all the unnecessary; old documents no longer required. Check your revenue requirements for how long documents legally need to be stored. Anything older should go to trash. Have a file on your desk for filing. Take 10 minutes each day to file. Make sure you are in possession of a labeller and some manilla folders to ensure each folder is clearly labelled. Until you have used a labeller for filing you will not realize the benefit. It makes document retrieval so much quicker when you are searching for a document or folder. It is well worth the investment. Keep your filing cabinet close to you desk. This will ensure that filing doesn’t become a bigger chore that it is already.

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    3. De-clutter

    Get into the invaluable habit of cleaning and clearing everyday. Clutter delays action; it disables and distracts. Clear a little everyday. Take my mother’s advice and clean as you go. For some of us this doesn’t come easy but we also know the lightness and clarity that comes from an ordered physical space. Try some of the following, clear your desk for 10 minutes before leaving the office everyday, Wash the dishes after dinner each evening, don’t leave documents and papers lying around put them all in an in-tray to be processed daily.

    4. Exercise

    Taking a walk, going for a run, swimming, or cycling everyday will do wonders for your mental health and your personal productivity. The extra energy and oxygen to the brain helps to clear the mind and allows for better mental function. Exercise is one of Richard Branson’s productivity tips. Make it a habit.

    5. Write everything down

    Don’t use your head for mental storage, it wasn’t made for that purpose. David Allen says “Use your head to have ideas not to hold them”. In order to be able to focus it is essential not to be carrying around your tasks and responsibilities in your head. Not only does it cloud your thinking, but you risk missing appointments or forgetting to do things that need to be done. Get into the daily habit of getting everything out of your head. When you have it down on paper you can organize it into your system; appointments to your calendar and tasks to your task list. Implementing this habit will reduce your stress and increase your efficiency in dealing with current tasks.

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    Each one of these new habits will take you to higher level of productivity and with commitment closer to your personal success.

    (Photo credit: model of Earth via Shutterstock)

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on October 12, 2020

    10 Best Calendar Apps to Stay on Track in 2020

    10 Best Calendar Apps to Stay on Track in 2020

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    Before You Download

    As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

    • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
    • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
    • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

    1. Any.do Calendar

      This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Download Any.do Calendar here!

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Download Google Calendar here.

        3. Calendar

          Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

          A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

          Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

          Download Calendar: Meeting & Scheduling here.

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Download Business Calendar here.

            5. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Download aCalendar here.

              6. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

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                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Download DigiCal Calendar here.

                7. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Download SolCalendar here.

                  8. IRL Event Social Network

                    One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                    IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                    Download IRL Event Social Network here.

                    9. Today Calendar

                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Download Today Calendar here.

                      10. Timepage

                        Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                        The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                        The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                        Download Timepage here.

                        Our Verdict

                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                        More Productivity Apps for Better Time Management

                        Featured photo credit: Unsplash via unsplash.com

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