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5 Productivity Habits That Will Rock Your World

5 Productivity Habits That Will Rock Your World

    A common New Year’s goal is to become more organized or productive and a common complaint is that it is more of a challenge than first anticipated. We all have our personal challenges; there are things we know we should do but simply don’t. Tasks that we ought to do but simply don’t want to. Habits that we want to implement but struggle to apply. Techniques we know we will benefit from, but somehow there never seems to be the time, the discipline or the commitment to follow through.

    The most effective way to make lasting change is to change one thing at a time. Small daily changes will all add up to give you amazing results. If you were to commit to one small change this month, one thing that you could do daily that would have a positive effect on your current level of productivity. After one month this small daily change will have become a habit and then you can move on to make the next change.

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    Here are a few ideas for small changes that if implemented can impact your productivity and rock your world.

    1. Inbox zero

    Having a clear inbox can be a great boost to your personal productivity and sense of control. It may feel like an enormous challenge to start but little by little you can work through even the largest of inboxes and reduce it until you can get to zero each day. I like to use the Barbara Hemphill FAT method. File, Act or Trash. Every day when it is time to process your email, make a decision based on the following criteria:

    File: If the email does not require any action but you need to hold it for reference then it should be filed. I used to file my emails carefully in reference folders, so that I can easily retrieve them when required, but what I have found is that it takes less time doing a search when I need to retrieve the email than it does to decide where to file the email in the first place so I have started to dump the majority of processed emails in the same folder. I keep a few folders for important accounts or for occasions when I know I will need an email trail.

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    Act: Follow David Allen’s rule and if the task can be done is less than two minutes do it now, if not the task will either need to go into your calendar or be added to your task list.

    Trash: If you have completed any action required and you don’t need to keep the email for reference, click on the delete button. I know many people who have an allergy to the delete button, but this allergy can be easily overcome with usage. Don’t keep an email because it has a password or a telephone number or address in it. Add all contact details into contacts. Use notes in your email program for passwords or other bits of information you would like to store.

    2. Filing

    Spend some time each day filing. Start by purging your existing files and eliminate all the unnecessary; old documents no longer required. Check your revenue requirements for how long documents legally need to be stored. Anything older should go to trash. Have a file on your desk for filing. Take 10 minutes each day to file. Make sure you are in possession of a labeller and some manilla folders to ensure each folder is clearly labelled. Until you have used a labeller for filing you will not realize the benefit. It makes document retrieval so much quicker when you are searching for a document or folder. It is well worth the investment. Keep your filing cabinet close to you desk. This will ensure that filing doesn’t become a bigger chore that it is already.

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    3. De-clutter

    Get into the invaluable habit of cleaning and clearing everyday. Clutter delays action; it disables and distracts. Clear a little everyday. Take my mother’s advice and clean as you go. For some of us this doesn’t come easy but we also know the lightness and clarity that comes from an ordered physical space. Try some of the following, clear your desk for 10 minutes before leaving the office everyday, Wash the dishes after dinner each evening, don’t leave documents and papers lying around put them all in an in-tray to be processed daily.

    4. Exercise

    Taking a walk, going for a run, swimming, or cycling everyday will do wonders for your mental health and your personal productivity. The extra energy and oxygen to the brain helps to clear the mind and allows for better mental function. Exercise is one of Richard Branson’s productivity tips. Make it a habit.

    5. Write everything down

    Don’t use your head for mental storage, it wasn’t made for that purpose. David Allen says “Use your head to have ideas not to hold them”. In order to be able to focus it is essential not to be carrying around your tasks and responsibilities in your head. Not only does it cloud your thinking, but you risk missing appointments or forgetting to do things that need to be done. Get into the daily habit of getting everything out of your head. When you have it down on paper you can organize it into your system; appointments to your calendar and tasks to your task list. Implementing this habit will reduce your stress and increase your efficiency in dealing with current tasks.

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    Each one of these new habits will take you to higher level of productivity and with commitment closer to your personal success.

    (Photo credit: model of Earth via Shutterstock)

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on January 24, 2020

    10 Good Habits To Have in Life To Be More Successful

    10 Good Habits To Have in Life To Be More Successful

    Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

    Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

    Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

    • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
    • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
    • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

    Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

    Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

    Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

    That’s why I would share 10 good habits to have to be more successful in life.

    1. Begin Your Day with Meditation

    I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

    Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

    Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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    2. Be Grateful for What You Have

    Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

    Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

    “I say one thing I’m grateful for each day when I sit down to eat dinner.”

    3. Smile

    Can you pause and smile before you continue reading this?

    Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

    Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

    Can you smile again?

    4. Start Your Day with a Healthy Breakfast

    Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

    If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

    This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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    Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

    5. Exercise Daily

    One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

    Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

    ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

    He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

    6. Manage Your Time as You Manage Your Finance

    Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

    Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme:[5]

    • Monday – Management
    • Tuesdays – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

    7. Set Daily Goals with Intentions

    Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    Be intentional about your daily goals!

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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    Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

    “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest with All Prudence

    I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    10. Budget and Track Your Spendings

    Benjamin Franklin warned of taking the precaution of little expenses. He said,

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

    The Bottom Line

    Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

    More About Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

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