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5 Hacks For Prioritizing Complex Tasks

5 Hacks For Prioritizing Complex Tasks

The objective of prioritization is to help you achieve results with as little effort as possible. Here are some hacks for prioritizing tasks with no pain.

1.  Use a Whiteboard to List Out All the Tasks You Need to Do

If you prefer to do your own task management, you might find that a whiteboard can be a very effective tool. Place it in an open area so that everyone can see it. It will become embarrassing for you to leave tasks incomplete and acts as a motivating factor to complete the tasks that you list.

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    2. Use Asana

    It is a simple and easy-to-use web-based project management tool. It can provide a macro view of the whole project and allow you to delegate tasks that can be completed by other people. Alternatives to Asana include AgileZen.com, which is a shared task list tool for teams, or Huddle, a comprehensive platform for collaborating on content in the cloud. There are many more task management choices on the web to check out as well, but give these a look.

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      3. Delegation

      You need not finish everything on your own. The fact is that it may only cost you five dollars an hour to complete a task you have been procrastinating on, so why not give that a try? There are many websites such as Upwork, Fiverr.com, and ODesk.com for you to find freelancers of all skills — including designers, web developers, mobile programmers, writers, translators, and more.

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        4. Write Down Three of Your Daily Important Tasks on a Post-it Note

        Place the note somewhere you’re always looking at, such as the edge of your monitor, inside your wallet, or even on your smartphone screen. By doing this, you won’t miss or forget any important tasks.

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          5.  Identify which task is the most important

          It is essential to set a goal before you work on prioritizing tasks. The book Eat That Flog! provides you with 21 effective methods for conquering procrastination and accomplishing more. If you don’t know what to prioritize, you can go through this book to get some ideas of how to get things straight in that area.

            Featured photo credit:  Portrait of nervous female college student with textbooks via Shutterstock

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            Brian Lee

            Chief of Product Management at Lifehack

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            Last Updated on October 16, 2019

            Invaluable Lessons You Can Learn From Your Mistakes

            Invaluable Lessons You Can Learn From Your Mistakes

            Do you like making mistakes?

            I certainly don’t.

            Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

            Perhaps there is a way to think of them differently and see their benefits.

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            Why Mistakes Feel Dangerous

            Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

            • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
            • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
            • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
            • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

            We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

            If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

            Why We Can’t Avoid Making Mistakes

            Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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            When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

            Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

            We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

            It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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            Lessons Learned from Making Mistakes

            Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

            Here is a list of ways to harness the mistakes you make for your benefit.

            1. Point us to something we did not know.
            2. Reveal a nuance we missed.
            3. Deepen our knowledge.
            4. Tell us something about our skill levels.
            5. Help us see what matters and what does not.
            6. Inform us more about our values.
            7. Teach us more about others.
            8. Let us recognize changing circumstances.
            9. Show us when someone else has changed.
            10. Keep us connected to what works and what doesn’t work.
            11. Remind us of our humanity.
            12. Spur us to want to better work which helps us all.
            13. Promote compassion for ourselves and others.
            14. Teach us to value forgiveness.
            15. Help us to pace ourselves better.
            16. Invite us to better choices.
            17. Can teach us how to experiment.
            18. Can reveal a new insight.
            19. Can suggest new options we had not considered.
            20. Can serve as a warning.
            21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
            22. Point out structural problems in our lives.
            23. Prompt us to learn more about ourselves.
            24. Remind us how we are like others.
            25. Make us more humble.
            26. Help us rectify injustices in our lives.
            27. Show us where to create more balance in our lives.
            28. Tell us when the time to move on has occurred.
            29. Reveal where our passion is and where it is not.
            30. Expose our true feelings.
            31. Bring out problems in a relationship.
            32. Can be a red flag for our misjudgments.
            33. Point us in a more creative direction.
            34. Show us when we are not listening.
            35. Wake us up to our authentic selves.
            36. Can create distance with someone else.
            37. Slow us down when we need to.
            38. Can hasten change.
            39. Reveal our blind spots.
            40. Are the invisible made visible.

            Reframe Reality to Handle Mistakes More Easily

            The secret to handling mistakes is to:

            • Expect them as part of the process of growth and development.
            • Have an experimental mindset.
            • Think in evolutional rather than fixed terms.

            When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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            When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

            It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

            When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

            Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

            Handling mistakes well can help you relax and enjoy all aspects of life more.

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            Featured photo credit: Sarah Kilian via unsplash.com

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