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5 Common Time Management Truths That Can Make You Unproductive

5 Common Time Management Truths That Can Make You Unproductive


    In time management, there is certain advice that is repeated over and over again. These lessons have become a “de-facto” standard in the time management industry.

    SEE ALSO: Boost Your Time Management Skills With These 9 Techniques

    Although I think that this advice is important to understand and implement in your everyday life, at times I don’t necessarily agree with all these lessons.

    1. Take massive action

    I can’t remember how many times I have heard this advice and why you should take massive action – yet this lesson can be easily misunderstood and implemented the wrong way.

    Rather than taking blindly massive action, understand your goal, pick an important task (or tasks) related to your goal and take massive action on that instead.

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    Taking massive action for its own sake is just silly. You can waste time and energy if you focus your efforts to the wrong tasks.

    Take smart and focused massive action instead of just massive action.

    2. Improve your productivity with The Pomodoro Technique

    The Pomodoro technique is a very popular productivity system and it is based on working in short bursts of time (25 minutes which equals one Pomodoro).

    The basic premise is that you can improve your productivity, because those time blocks are very focused and condensed. Also, having breaks between sessions gives a good rhythm to your work and most likely you won’t lose your attention span.

    I’m not into Pomodoro – at least not in every situation.

    For instance, my ideal working block is 45 minutes (sometimes it is even longer). By using that amount of time I’m

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    • Able to get a lot of work done
    • I’m still able to focus to my task at hand (I’m not losing my attention span)
    • I’m not violently stopping my work mode after 25 minutes

    This is just to say that even if the Pomodoro technique may work for some, it’s not my ideal way of working.

    Although you should improve your own working routines by using a solid system, it is also worth testing the system first and then decide if it’s for you or not.

    Whatever the system is that you are learning about (whether it is Pomodoro, GTD …), you still need to apply it to your own personal conditions and tweak it to your needs.

    3. Focus on your strengths, not weaknesses

    In an ideal world you would be able to only focus on your strengths and forget your weaknesses. But believe me – it is useful to focus on your weaknesses too!

    For example, if you are a shy person and lack of social skills, do you think you should just forget of overcoming your shyness and  improving yourself? Of course not!

    In fact, there are examples of people (like those shy ones), who have turned their weaknesses into their strengths and now they teaching how you can do the same (like Kent Sayre, author of the book Unstoppable Confidence).

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    If your weakness is making your life harder, it is worth figuring out if you can do something about it. And although you should focus on improving your strengths, you shouldn’t completely ignore your weaknesses either.

    4. “Work smart, not hard”

    The promise of this common phrase is that when you work smart, you make the right decisions, reduce your stress levels and get the right things done. However, sometimes I feel that it is an excuse for not working at all.

    Even if it is okay to work smart it doesn’t mean that you shouldn’t work hard at all. In fact, you are still required to work hard – but instead on the things that make the most difference!

    Working smart doesn’t give you excuses to slack off. It is only giving you the right area to focus on and direct where you should put all your efforts (which generates the great results).

    5. Do not multitask

    Multitasking is the root of all evil – especially when it comes to your productivity.

    This is a very common lesson in time management circles and I agree with this advice. Yet, multitasking serves its purpose if done properly.

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    I understand that writing an e-book while checking your Facebook page is not going to help you to get that e-book done. But in some other scenarios, multitasking might come very handy.

    I learned about taking advantage of multitasking by reading a book called Find Your Focus Zone (by Lucy Jo Palladino). There she introduced the concept that she calls mindful multitasking.

    The basic idea behind the term is that when you multitask, you are aware that you productivity level is going to decrease. Yet, you multitask, because it helps you to put yourself back to your focus zone.

    For instance, I have used this technique when I have been working on mundane data entry tasks. I need some stimulus to get the work done and one way to do it is to do something other than your main task at hand. So, if checking my Facebook page can help me to get the data entry work done (and get me back to my focus zone), so then be it!

    Also, you can seamlessly multitask in other occasions – like rehearsing your presentation you are giving the next day while you are exercising or thinking about new blog post ideas when in the shower. So multitasking – when used mindfully and intelligently – can maximize your time usage.

    In Closing…

    Although it is important to understand the basic time management theories, it is also crucial to take a critical look at them. Don’t always take things for granted. Put those theories to the test and see if they are beneficial in your particular situation.

    (Photo credit: Crossed Fingers Behind Back via Shutterstock)

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    Last Updated on December 7, 2018

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    How big is the gap between you and your success?

    What is the difference between successful people and unsuccessful people?

    It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

    So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

    Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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    Having: means to possess, to hold, to get, to receive, to experience.

    You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

    When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

    This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

    Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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    Step 1: Decide exactly what you want to create and have

    This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

    Step 2: Write down your goal clearly in every technicolor detail

    A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

    Step 3: Write your goal in simple, present tense words

    …that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

    Step 4: Backwards planning

    See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

    Step 5: Resolve to take at least one step every day from one of the items on your list

    Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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    Step 6: Visualize your goal repeatedly

    See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

    Step 7: Feel the feeling of success as if your goal were realized at this very moment

    Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

    Step 8: “Fake it till you make it!”

    Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

    Step 9: Relax your mind

    Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

    Step 10: Release your goal to your subconscious mind

    When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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    Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

    Hit reply and let me know what you’re creating!

    To your success!

    Featured photo credit: use-your-brain-markgraf via mrg.bz

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