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5 Awesome Project Management Tools to Get Your Team on Track

5 Awesome Project Management Tools to Get Your Team on Track

    We talk a lot about project management tools here at Lifehack, but mostly on how to setup your own personal project management systems. As project teams are becoming more and more distributed and our work becomes more and more digital, it’s important that we have good team-based project managment tools to augment our personal productivity systems.

    Here are 5 project management tools that will ensure your team stays on track.

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    Asana

    Lifehack’s editor, Mike Vardy has taken quite the liking to Asana, in fact, we here at Lifehack use Asana for our internal project management. Asana is a great, fast project management solution for teams and can even work for personal use.

    You can use tags, projects, due dates, assign tasks to coworkers, and comment on each task. One of my favorite things about Asana is how fast and responsive the web app is and how the use of the TAB key gives you some very useful ‘hot keys’ to make your task processing even faster.

    Orchestra

    Orchestra gives you the ability to create tasks, create lists of tasks (sort of like projects), assign due dates (but no due times), share tasks with people and of course comment on each task. Using Orchestra is a treat and is pretty neat to see real time updating of tasks as you are working with others.

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    When we were looking for team project management tools for Lifehack we tried out Orchestra for 30 days, mostly because of the strong use of conversations and collaboration around a given task. Also, the iPhone app is top notch and quite beautiful.

    The app is still in beta but is free to use.

    Flow

    One of the prettiest project management tools around, Flow, helps you plan and execute projects with teammates. Flow let’s you create tasks, comment on them, add tasks to lists, tag tasks, assign tasks to others, and even has a cool Flow Concierge service for lucky beta testers where you can assign “simple” tasks to a personal assistant. Amazing.

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    Flow also has a great iPhone app that is updated regularly as well as a Mac companion app for easily adding tasks and viewing updates. Flow is $99 a year for all of its functionality and has a 14 day free trial.

    Google Docs

    Google Docs is one of the best team project management tools because almost everyone that does anything on the web has a Google account. And with a free account you get shared spreadsheets, documents, presentations, email, and storage (that is if you consider access to your information so you can be marketed to, free).

    I can’t even explain how many times I have used Google Docs in a project setting whether it be for school, work, or Lifehack. Even with all of it’s small bugs that I have found from time to time, the time and energy that Google Docs has saved me and the many teams I have worked with is priceless.

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    Basecamp

    Basecamp is sort of the “grandad” of all team project management apps online. I recently had the priviledge to test out Basecamp 2, and while I’d rather use something more feature rich like Asana or Flow for team project management tools, Basecamp is definitely an awesome way to keep your team on track.

    For the base price of $20/month you can get 10 projects and unlimited users for Basecamp. With that comes task and project creation, discussions, due dates, tags, and more. Also, Basecamp SSL data encryption and daily data backups for all plans.

    Are you and your team using any of the project management tools mentioned above or are you using something completely different? Let us know in the comments.

    (Photo credit: Three colleagues are discussing a round-table draft house via Shutterstock)

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    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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    Last Updated on August 19, 2019

    How to Succeed in Life on Your Own Terms: 7 Essential Steps

    How to Succeed in Life on Your Own Terms: 7 Essential Steps

    There is a great deal of advice in the world telling us how to succeed in life, but often we are given advice that isn’t tailored to our needs, desires and priorities. Success means different things to each of us, and living a life that feels genuinely successful to me might be very different to your idea of a successful life.

    Naturally, when we follow the advice of someone else, which is tailored to their life goals and personality, we can end up with something that doesn’t deliver on the promise. We don’t get rewarded with our vision of success: we get theirs.

    This is why I’m a proponent of self-discovery, introspection and personal sovereignty. So how to succeed on your own terms?

    These 7 essential steps are not going to tell you exactly what to do, but they will provide you with the tools and the questions to ask so that you can discover your own path, so you know how to succeed in life on your own terms.

    1. Know Thyself

    One of Socrates’ most well-known quotes is,

    An unexamined life is not worth living.

    I argue that an unexamined life is not a successful one. Self-knowledge is something we could dedicate our lives to, but I’m not suggesting you sit around and navel-gaze in order to find happiness and meaning.

    Thankfully, there are people who have created techniques and systems that less us fast-forward through a lot of personal philosophizing, and quickly identify some key aspects of what makes us, us.

    You might want to find out what your ideal daily schedule is,[1] and you can take tests that reveal just that. Or you might want to figure out what you need to get things done – and yes, there’s a quiz for that too.

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    None of these tests are infallible, and some are more scientific than others, but the process of asking yourself questions about your behaviors and traits is invaluable when it comes to determining your path to succeed in life.

    For example, if you know you are an introvert and are unhappy in your current workplace, it might be worth considering why that is (an open plan office space perhaps) and what you would prefer.

    It’s these little questions that will provoke answers in you that can guide the decisions that truly improve your life now and in the future.

    2. Figure out What Matters to You

    What lights you up? This is a question that often gets forgotten as we age. A fortunate child will be given the stimulation they desire in the form of bright toys, affection and entertainment. Little by little, the things that bring a child joy get replaced by what society demands on their behalf.

    When we return to that question, and ask ourselves what really matters and what brings us joy, we can move closer towards a successful life. It can help to think back to your childhood, and the times in your life when you were in what Mihaly Csikszentmihalyi calls a flow state.[2]

    In a state of flow, time slows and our focus is directed like a laser. We are fully present.

    Whilst not everything in life that matters to you will conjure up a flow state, it’s a good indication of the kind of activities and experiences you can try to incorporate into your life on a regular basis.

    A successful life is made up of moments like this, and when you know what matters to you and brings you a sense of joy and purpose, you can go about creating more of that.

    3. Play to Your Strengths

    Why spend your time only on mitigating your weaknesses, only to feel average? Instead, playing to your strengths and amplifying those skills and qualities you already have will help you go from average to extraordinary.

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    If you’re great at big picture thinking and love dreaming up new ideas, but often lack attention to detail, acknowledge that. Then instead of trying to improve your analytical skills, focus instead on developing your existing skills of imagination and insight. When you need someone with a keen eye for detail, you can collaborate with those people.

    Jackson Pollock was an extreme introvert, with no real desire to get his artwork in front of people. Fortunately, he had Clement Greenberg, who was much further towards the extrovert end of the spectrum, to popularize his work and get Pollock the publicity he needed.[3]

    Start by identifying your strengths and what comes naturally to you. Then work on developing those and becoming known for those strengths. You can always find someone who will help you in fill in the gaps.

    4. Listen to Yourself

    It isn’t always clear to us that we’re on a path that leads us to failure or to success. People can spends decades in a job that is unfulfilling and slowly breaking their spirit, without even realizing it – until it’s too late. This is usually because they haven’t learned how to truly listen to themselves.

    The challenge we face is that we’re listening to so many other sources of information; whether it’s the news, television, social media, family, friends or colleagues. Many may want to help, but that doesn’t mean they know what’s best for us. Only you know what success means for you, and working this out begins with listening to yourself.

    Listening to yourself requires practice. It’s a daily effort, which over time, does get easier. That inner voice of wisdom will get clearer, and the decisions you make will feel more convincing.

    To start, you could try to set aside 10 to 15 minutes when you first wake up, in silence. Rather than look at your phone, checking emails or social media, simply sit in silence, listening.

    Ask yourself a simple question like, what am I feeling right now, in this moment? Notice the answer that bubbles up, without getting lost in the story. Starting an inner dialogue, without judgment is one of the key tools you can use to start making better decisions in your life.

    Learn more about listening to your true self in this guide: How to Listen to Your Inner Voice for Greater Fulfillment

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    5. Listen to Others (But Not Everyone)

    Listening to yourself is one thing, but listening to others is crucial in order to learn, empathize and be of benefit to your community.

    Truly listening to others is not just waiting patiently until it’s your turn to speak. Active listening requires focused attention, and the intention to understand where the other person is coming from.

    When you do this, you can ask better questions and discover more about the world and everyone in it, as well as learn how to interact with others in order to succeed in life on your own terms.

    However, this doesn’t mean you have to listen to everyone you come across. Trolls on the internet may come into the category of people not to listen to. Some people’s opinions will do more harm than good, as not everyone has your best interest in mind.

    It’s worth identifying a shortlist of people whose opinions you will listen to. Brené Brown, author of the New York Times best-seller Daring Greatly, recommends taking a 1-inch x 1-inch square of paper and make a list of people whose opinions matter to you. These are the people who love you and will genuinely support and help you. According to Brown,

    “If you need more paper, you need to edit.”

    6. Make Time for Reflection

    It’s easy to go through life without taking inventory of what you’re actually accomplishing. Missing this crucial step means we end up jumping from one goal to the next, without feeling like we’re getting anywhere.

    Make time, ideally each day to reflect. You might keep a paper journal, or an online document. Either way, jot down:

    • What went well today
    • Something you’re grateful for
    • What would make tomorrow even better

    Doing this can have measurable benefits to our overall sense of well-being, as well as keeping us focused for more success in the future.[4]

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    It also helps combat feelings of lack and doubt, that arise when we compare ourselves to others. When we look at someone who appears to be more successful than us in an area of life, we can forget how far we’ve come and how much we have to be grateful for.

    Making time to reflect on what you have accomplished is critical to keep you on track, and just not looking at what others are doing.

    7. Don’t Be Afraid to Change Your Mind

    Arguably the most important step of all:

    Remember that there’s nothing wrong in changing your mind and correcting course.

    The path to a successful life is not straight and narrow. It meanders and there’s no harm in going back and picking a different (and better) route.

    “I think our life is a journey, and we make mistakes, and it’s how we learn from those mistakes and rebound from those mistakes that sets us on the path that we’re meant to be on.” — Jay Ellis

    Be willing to make mistakes, learn from them and change your mind. Ultimately, there’s no better way to succeed in life on your own terms.

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    Featured photo credit: Shirly Niv Marton via unsplash.com

    Reference

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