Advertising

5 Project Management Tools to Get Your Team on Track

Advertising
5 Project Management Tools to Get Your Team on Track

We talk a lot about project management tools here at Lifehack, but mostly on how to setup your own personal project management systems. As project teams are becoming more and more distributed and our work becomes more and more digital, it’s important that we have good team-based project managment tools to augment our personal productivity systems.

Here are 5 project management tools that will ensure your team stays on track:

1. Asana

    Asana is a great, fast project management solution for teams and can even work for personal use.

    Advertising

    You can use tags, projects, due dates, assign tasks to coworkers, and comment on each task. One of my favorite things about Asana is how fast and responsive the web app is and how the use of the TAB key gives you some very useful ‘hot keys’ to make your task processing even faster.

    Check out Asana here.

    2. Basecamp

      Basecamp is sort of the “grandad” of all team project management apps online.

      Advertising

      With that comes task and project creation, discussions, due dates, tags, and more. Also, Basecamp SSL data encryption and daily data backups for all plans.

      Check out Basecamp here.

      3. Orchestra

        Orchestra gives you the ability to create tasks, create lists of tasks (sort of like projects), assign due dates (but no due times), share tasks with people and of course comment on each task. Using Orchestra is a treat and is pretty neat to see real time updating of tasks as you are working with others.

        Advertising

        Check out Orchestra here.

        4. Flow

          One of the prettiest project management tools around, Flow, helps you plan and execute projects with teammates. Flow lets you create tasks, comment on them, add tasks to lists, tag tasks, assign tasks to others, and even has a cool Flow Concierge service for lucky beta testers where you can assign “simple” tasks to a personal assistant. Amazing.

          Flow also has a great iPhone app that is updated regularly as well as a Mac companion app for easily adding tasks and viewing updates.

          Advertising

          Check out Flow here.

          5. Google Docs

            Google Docs is one of the best team project management tools because almost everyone that does anything on the web has a Google account. And with a free account, you get shared spreadsheets, documents, presentations, email, and storage (that is if you consider access to your information so you can be marketed to, free).

            I can’t even explain how many times I have used Google Docs in a project setting whether it be for school or work. Even with all of its small bugs that I have found from time to time, the time and energy that Google Docs has saved me and the many teams I have worked with is priceless.

            Advertising

            Check out Google Docs here.

            Featured photo credit: Kobu Agency via unsplash.com

            More by this author

            CM Smith

            A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

            How to Beat Procrastination: 29 Simple Tweaks to Make 5 Project Management Tools to Get Your Team on Track To Automate or not to Automate Your Personal Productivity System Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better

            Trending in Productivity

            1 How to Create Your Own Ritual to Conquer Time Wasters and Laziness 2 Are You Addicted to Productivity? 3 Is Avoiding Difficult Tasks And Doing Easy Tasks First Less Productive? 4 How Remote Work Affects Your Productivity And Wellbeing (Backed By Data) 5 10 Best Productivity Planners To Get More Done in 2021

            Read Next

            Advertising
            Advertising

            Last Updated on October 21, 2021

            How to Create Your Own Ritual to Conquer Time Wasters and Laziness

            Advertising
            How to Create Your Own Ritual to Conquer Time Wasters and Laziness

            Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

            Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

            The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

            Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

            Advertising

            Program Your Own Algorithms

            Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

            Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

            By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

            How to Form a Ritual

            I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

            Advertising

            Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

            1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
            2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
            3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
            4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

            Ways to Use a Ritual

            Based on the above ideas, here are some ways you could implement your own rituals:

            1. Waking Up

            Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

            2. Web Usage

            How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

            Advertising

            3. Reading

            How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

            4. Friendliness

            Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

            5. Working

            One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

            6. Going to the gym

            If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

            Advertising

            7. Exercise

            Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

            8. Sleeping

            Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

            8. Weekly Reviews

            The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

            Final Thoughts

            We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

            Advertising

            More Tips to Conquer Time Wasters and Procrastination

             

            Featured photo credit: RODOLFO BARRETO via unsplash.com

            Read Next