Advertising
Advertising

4 Ways to Overcome Barriers to Change and Make New Habits Stick

4 Ways to Overcome Barriers to Change and Make New Habits Stick

    Will 2012 be a year for change or will you keep doing what you have always done?

    “It takes a touch of genius and a lot of courage to move in the opposite direction.”

    Albert Einstein

    Seems obvious, only an idiot would try to keep doing the same thing and expect different results, no? But the truth is I’m guilty of it, my friends are guilty, my family are guilty and I guess each one of you reading this is also guilty of the syndrome. If change were easy we would all be different, more successful, healthier, fitter, stronger, slimmer, more intelligent and definitely more accomplished. But we are not. And here’s the reasons why.

    Advertising

    Change is difficult.

    Change is uncomfortable.

    Most human beings resist change. The familiar becomes a false sense of security even if it is a bad habit or a behavior that doesn’t serve us. Fear prevents us from moving forward. The “what if” syndrome hits us. What if I lose money? What if it’s the wrong decision? What if I can’t keep it up? I say sod all the negatives,

    Change is necessary,

    Change is good,

    Advertising

    Change is exciting, it’s thrilling, it’s energizing.

    Life is ever changing, it’s dynamic, no two moments are ever the same. Our bodies are different one moment to the next, so why would we try to keep things the same? Why not embrace the difference, the different emotions, the different experiences that is life?

    Successful Change

    The route to successful change is in the habits we create, it’s achieved by consistent small changes which add up to desired results.

    “We are what we repeatedly do. Excellence then, is not an act, but a habit.”

    Aristotle

    If we are what we repeatedly do, then creating habits of what we want in our lives in the only way to go. But how do we create habits that stick? Most of us will have a New Year’s Resolution or 22 that haven’t quite worked out the way we planned; there are a number of reasons why this can happen.

    1. Lack of planning

    If you want anything to work well it must have a POA (Plan of Action) You need to put some thought into What, When, Why and any other question word you can think of. If you want to create the habit of exercise then you must decide what exercise, what days and for how long before you put your gear on. Failing to plan is setting yourself up to fail.

    2. Trying too much too soon

    When starting a new habit, you need to start small and do it often. If you want to create a habit of writing, the trick is to do a little every day. If you are what you repeatedly do, some day you can become a writer.

    3. Focusing on the wrong thing

    Many people without realizing focus on the wrong thing. Every year I would set the goal to lose weight and every year I would fail. Last year I finally realized why it wasn’t working. I spent a lot of time focusing on my rounded belly and feeling negative about how my diet wasn’t working. One morning in the shower I had an epiphany. I spent my life telling people to focus on the positive and to focus on what they want and here I was spending my time focusing on my the parts of my body I didn’t like instead of focusing on the healthy, strong lean body I was busy creating. I have finally lost the weight.

    4. Lack of Self Belief

    “If you think you can do a thing or think you can’t do a thing, you’re right.”

    Henry Ford probably didn’t realize how famous his quotation would become but he knew how true these words were. If you go to the trouble of setting a goal, do yourself a favor and believe in ability to achieve it. If your best friend told you they were going to change this year, this year was going to be different. This year they are going to stop doing what they have always done and do what needs to be done to achieve the changes that they want to achieve. Would you support your friend or would you doubt and discourage them with negative thoughts and words?

    Start being your own best friend start encouraging and believing in yourself. Nurture your attempts with positive supportive words and actions. You can do it this year. You will do it; you just have to believe and you are half way there.

    (Photo credit: Change Just Ahead Green Road Sign via Shutterstock)

    More by this author

    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

    40 Simple Ways To Practice Gratitude Less Is More: How to Adopt Simplicity and Become Productive with Less Why Failure Can Take You One Step Closer to Success 15 Productivity Hacks That Speed Up Your Efficiency 11 Health Benefits of Green Tea (+ How to Drink It for Maximum Benefits)

    Trending in Productivity

    1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

    Advertising

    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

    Advertising

    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

    Advertising

    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

    Advertising

    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

    More Organizing Hacks

    Featured photo credit: Alesia Kazantceva via unsplash.com

    Read Next