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4 Ways of Keeping Time Thieves at Bay

4 Ways of Keeping Time Thieves at Bay

Consider these three scenarios:

  • You’ve had a busy day at work and you decide to take a breather. After a one minute of sitting down with a cup of coffee, your boss calls your name and says, “Hey, do you have a minute?”
  • You are ready to spend a moment with your favorite book when all of a sudden you get distracted by a phone: someone is trying to sell you a magazine subscription.
  • You are about to make finishing touches to a project at work, but you get interrupted by the constant noise in the cubicle.

These scenarios are very common and very annoying.

You are tired of distraction and of the fact that others are defining your rhythm and productivity. With constant distractions and requests, you are not getting enough time for recovery or for getting things done.

Your time usage is dictated by others. It’s no wonder that you want to change the situation and get your stolen time back!

Are you too accessible and helpful?

The main reason why people let others dictate their productivity and steal their time is being too helpful.

For instance, when someone comes to you and makes a request, you want to be help. Also, you don’t want to let down their expectations by saying “no” to them.

Another thing that “helps” time thieves to steal your time is being too accessible. You want to be reachable and open towards others as much as possible. This gives you the reputation of being a nice and trustworthy person.

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However, both of these traits have their downsides too.

In a work environment, you get bombarded with requests whenever possible, thus interrupting your productive time.

At home, you might have a problem with focusing on your own personal projects or finding time to relax in a middle of a hectic work week.

Obviously, there is one crucial thing that is missing in this picture. Do you know what it is?

The negative effects of missing boundaries

Yes, you got it right. The missing thing is boundaries.

Boundaries can be set as physical or non-physical ones and they define the rules you operate by and the way that others should operate as well.

If you haven’t defined boundaries, you are potentially jeopardizing your productivity and it makes easier for others to steal your time.

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First, boundaries define how to handle the situation when something unexpected comes up. For instance, this could be the case when your boss comes to you and gives you an extra assignment.

Second, boundaries help you to protect your time. However, when the boundaries are missing, then people think it’s OK to interrupt you with their requests. They expect that you are accessible whenever they wish.

Third, the lack of using the word “no.” Now, it’s not always easy to say “no,” but it can be done firmly, while still leaving the other person with a good impression of you.

Fourth, an important part of the boundaries is communication. This can be divided into either verbal or written communication and depending on its clearness, that’s how strong or weak your boundaries are.

With proper communication, you are able to block requests that would otherwise make your already busy schedule busier.

Finally, understand that the word “no” is essential too when it comes to defending your personal boundaries. Instead, saying the word “yes” is an open request for time thieves to grab the piece of your time.

Although the word “no” is part of the communication point #4, I wanted to mention it separately, as I think it’s the cornerstone setting your boundaries on a daily basis

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Sorry thieves, the police is here!

To catch the time thieves and give you back the stolen time, follow this plan:

First and foremost, it’s important to set your expectations straight – whether it’s at work or at your home. When people know that you are working on something important, it helps them to respect your time too.

For instance, when someone comes to you at the cubicle, let the person know that you are working on something important and cannot be disturbed. Also, let people know about your phone and e-mail answering policies.

At home, communication is the key as well. For instance, I’m building my  online business on the side (on top of my day job), so I’ll let my family know when I work and when I shouldn’t be interrupted.

When everyone is on the line, no false expectations are set and everyone knows the rules to follow.

It’s a good idea to “isolate” yourself too. By isolation, I’m not talking about disappearing for hours without telling anyone where you are. Instead, I’m talking about controlled isolation, which doesn’t make everyone else concerned.

At work, this isolation could be done by booking a meeting room and working there, at home this could be done by going to work outside (nature, coffee shop, and library) and communicating to your spouse that you’ll be away for a certain amount of time.

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There is one thing to note: You should take a phone with you, so that your spouse can contact you in case of a family emergency. Naturally, you want to be with your family if something notable happens.

Finally, reduce your commitments that aren’t necessary. The more commitments you have, the more probable it is that you will have to give up your time for something you don’t like.

For instance, I belonged to a local computer club in my town and I was asked to be a board member for the club. At first I said yes, but eventually I gave up on the position even though others wanted me to stay.

Eventually I stopped participating in the club’s activities, because I wanted to focus on other things in my life instead. This eliminated some of my commitments and my personal schedules became simpler.

Let’s define your anti-theft alarm system

Follow these four steps to defend yourself from time thieves:

  1. Set your communication policies.If you are at work and feel that you get interrupted a lot, set the auto-responder message telling others when you process your e-mails. This way others are not expecting you to get back to them as soon as possible.It’s also a good idea to mute your phone when you work and also let others know about this too (and also, when you do answer the phone).
  2. Isolate yourself.Book a meeting room at the office if you want to get work done. If possible, you can also work remotely from home if it’s quiet and peaceful there (for instance when kids are at school).At home, if you feel interrupted constantly, try to find a spot in the nature, a coffee shop or a library to do the work. Let your spouse know where you are, how long you are going to be away and at which number he/she can call you in the case of emergency.
  3. Communicate clearly.Make sure other people truly understand your rules and that they don’t assume anything.Also, have a mutual understanding with your boss when it comes to work assignments. Let him/her know that sudden assignments are weakening your working productivity.The same clear communication works with your family too. You can even create a document showing  your working schedule and put it in your refrigerator door, so that it’s easily available and other family members can see it.
  4. Learn to say no. Finally, learn to say no. Although it can be challenging, it’s doable. What matters the most is how you do it.

Conclusion

Time thieves are everywhere and in most of the cases they are not even aware that they are taking your time away.

That’s why it’s important to define boundaries and let everyone know about them. This way, you can focus on your work or for recharging your batteries.

Over to you: Have you defined boundaries towards time thieves?

(Photo credit: hand holding stopwatch via Shutterstock)

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Published on April 16, 2019

How Self Care Can Help You Live Your Best Life

How Self Care Can Help You Live Your Best Life

When was the last time you did something for yourself?

Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

So how can you make that happen?

Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

Listen to Yourself

The bulk of self-care is knowing yourself.

This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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What is your purpose?

Have you ever thought about this question?

Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

Do you feel like you are fulfilling your purpose through any of these roles?

All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

If you have your purpose defined, then that’s awesome! You know what drives you and why.

But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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If you’d like to learn more about finding your purpose, then I recommend you check out this article:

How to Get Motivated and Be Happy Every Day When You Wake Up

Seek Out Continuous Education

Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

It’s Super Practical

Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

Your Confidence Will Skyrocket

You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

You’ll Be More Desired in the Job Market

Another obvious reason for continuous education, is that your employability will also increase.

With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

“Knowledge is choice.”

Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

Improve Your Habits (Both at Work and at Home)

Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

Good Habits Allow You to Reach Your Goals

Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

Habits Make Your Time a Priority

How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

Your Well Being Comes First

We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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