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4 Essential Tips for Managing the Family Calendar

4 Essential Tips for Managing the Family Calendar


    We fill our days and hours with activities, not only for ourselves but also for our family. It can be a challenge to keep all of these commitments straight. A family calendar is just the answer.

    If you’re just getting started with using a family calendar — or need to up your game with the one you’re currently using — here are 4 essential tips to manage it.

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    Paper vs. Electronic

    You will find both paper and electronic calendars can fit in well in your household. In fact, I recommend you use both.

    An electronic calendar will give you the reminders you need. For example, we generally only go to the dentist twice a year so a reminder that the appointment we scheduled 6 months ago is coming is very handy.

    A paper calendar in a central location helps the entire family quickly see what the schedule for tomorrow or the upcoming week is. Those young enough not to have an electronic calendar of their own will start to get used to using the calendar to see upcoming events.

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    If you use Google for your electronic family calendar, check out these planning tips.

    Where to Put Your Calendar

    Use a paper calendar with lots of space to write down appointments for the whole family. Place it in a central meeting area. Often the kitchen will be the best location. Choose a spot every family member can easily access — remember not everyone is as tall as you are. It will be easier to manage the family calendar when everyone is an active participant.

    Keep a holder for pens and pencils (and even stickers) nearby. Stickers will help keep your kids engaged with the calendar. Have them add stickers for birthdays, days when they don’t have to go to school, and maybe even when they complete a day with especially good behavior.

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    What Should Go on the Calendar

    Add the usual birthdays and anniversaries first; these can be written in pen as they won’t change. Use pencil to then note any appointments. Be sure to note the time and initials of the family member the appointment is for.

    Have a lot of details for the appointment? The best way to manage the family calendar and get all the details is to add extra information to the electronic version of the calendar. It is easy to list the who, what, where, when and why on the electronic calendar. Link the appointment to the relevant website for additional information and a contact listing to avoid having to retype the address and phone number for a future appointment.

    Keep Your Calendars in Sync

    If you have trouble keeping your paper and electronic calendars in sync, create a routine to check them. Make every Sunday night after dinner a time the family reviews the paper calendar to see what is coming up for the week ahead. At this time make sure all of the information is added to the electronic calendar and vice versa. Be sure to ask each member of the family if they have plans or dates that should be added to the calendar as well.

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    Make this a fun family time by having a special dessert or beverage that is served during this time — and this time only. You should also consider adding other items to your family weekly review.

    How can you better manage the family calendar?

    (Photo credit: Circling Important Calendar Date via Shutterstock)

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      Last Updated on March 23, 2021

      Manage Your Energy so You Can Manage Your Time

      Manage Your Energy so You Can Manage Your Time

      One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

      The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

      You need more than time management. You need energy management

      1. Dispel the idea that you need to be a “morning person” to be productive

      How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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      I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

      I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

      2. Determine your “peak hours”

      Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

      Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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      My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

      In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

      Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

      3. Block those high-energy hours

      Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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      Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

      If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

      That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

      There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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      Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

      Featured photo credit: Collin Hardy via unsplash.com

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