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4 Essential Tips for Managing the Family Calendar

4 Essential Tips for Managing the Family Calendar


    We fill our days and hours with activities, not only for ourselves but also for our family. It can be a challenge to keep all of these commitments straight. A family calendar is just the answer.

    If you’re just getting started with using a family calendar — or need to up your game with the one you’re currently using — here are 4 essential tips to manage it.

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    Paper vs. Electronic

    You will find both paper and electronic calendars can fit in well in your household. In fact, I recommend you use both.

    An electronic calendar will give you the reminders you need. For example, we generally only go to the dentist twice a year so a reminder that the appointment we scheduled 6 months ago is coming is very handy.

    A paper calendar in a central location helps the entire family quickly see what the schedule for tomorrow or the upcoming week is. Those young enough not to have an electronic calendar of their own will start to get used to using the calendar to see upcoming events.

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    If you use Google for your electronic family calendar, check out these planning tips.

    Where to Put Your Calendar

    Use a paper calendar with lots of space to write down appointments for the whole family. Place it in a central meeting area. Often the kitchen will be the best location. Choose a spot every family member can easily access — remember not everyone is as tall as you are. It will be easier to manage the family calendar when everyone is an active participant.

    Keep a holder for pens and pencils (and even stickers) nearby. Stickers will help keep your kids engaged with the calendar. Have them add stickers for birthdays, days when they don’t have to go to school, and maybe even when they complete a day with especially good behavior.

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    What Should Go on the Calendar

    Add the usual birthdays and anniversaries first; these can be written in pen as they won’t change. Use pencil to then note any appointments. Be sure to note the time and initials of the family member the appointment is for.

    Have a lot of details for the appointment? The best way to manage the family calendar and get all the details is to add extra information to the electronic version of the calendar. It is easy to list the who, what, where, when and why on the electronic calendar. Link the appointment to the relevant website for additional information and a contact listing to avoid having to retype the address and phone number for a future appointment.

    Keep Your Calendars in Sync

    If you have trouble keeping your paper and electronic calendars in sync, create a routine to check them. Make every Sunday night after dinner a time the family reviews the paper calendar to see what is coming up for the week ahead. At this time make sure all of the information is added to the electronic calendar and vice versa. Be sure to ask each member of the family if they have plans or dates that should be added to the calendar as well.

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    Make this a fun family time by having a special dessert or beverage that is served during this time — and this time only. You should also consider adding other items to your family weekly review.

    How can you better manage the family calendar?

    (Photo credit: Circling Important Calendar Date via Shutterstock)

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      Last Updated on September 30, 2020

      Effective vs Efficient: What’s the Difference Regarding Productivity?

      Effective vs Efficient: What’s the Difference Regarding Productivity?

      When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

      Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

      Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

      Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

      Effective vs Efficient

      Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

      A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

      Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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      The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

      Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

      When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

      Effectiveness in Success and Productivity

      Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

      The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

      If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

      When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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      • Has a target solution to the problem been identified?
      • What is the ideal response time for achieving the goal?
      • Does the cost balance out with the benefit?

      Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

      Efficiency in Success and Productivity

      Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

      When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

      Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

      The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

      If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

      Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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      The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

      Combining Efficiency and Effectiveness to Maximize Productivity

      Being effective vs efficient works best if both are pulled together for the best results.

      If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

      It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

      Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

      Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

      Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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      By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

      It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

      Bottom Line

      Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

      • Take the steps that result in meeting the solution.
      • Review the process and figure out how to do it better.
      • Repeat the process with what has been learned in a more efficient manner.

      And just like that, effective and efficient productivity is maximized.

      More on How to Improve Productivity

      Featured photo credit: Tim van der Kuip via unsplash.com

      Reference

      [1] Merriam-Webster: effective and efficient
      [2] Mind Tools: Being Effective at Work
      [3] Inc.: 8 Things Really Efficient People Do

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