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3 Simple Tricks to Prevent you from Losing Your Lists

3 Simple Tricks to Prevent you from Losing Your Lists

“I can’t find that list I created” is a common problem that occurs if you’re a list maker. Often, we create a lot of lists and when we can’t find them, we end up creating similar or duplicate lists. It doesn’t matter if all the lists are kept in the same place, we still end up with duplicate lists because it becomes painful to go through each list just to find the thing that we are afte. The technique is to Categorize; add a Convention and Flag your lists. This mini toolbox of tricks should be usable on any app. Here’s the simple trick I use –

Categorize Your Lists

Whenever I create a list, I always put it into a category. This makes it easy to identify what the list is about, whether it’s a movie list, a book list, web articles to read, shopping list or a bucket list. It’s important to ensure that you consistently use the same categories for the types of lists that you create.

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Why would you want to do this? An example for myself is movies. I list out all the movies I would like to watch into different genres and sometimes into different years. Why not create a sublist? The issue is that they are not always searchable, some apps don’t search in your sublists and since this technique can be applied across all apps, it means you don’t have to be stuck to using any specific tool. That means if you change tools, you can still use this technique.

Create a Naming Convention

It’s important to be consistent about how you name your lists, it makes them easier to sort through and easier to search. So now that you have thought up some categories, when you create you lists put them in square brackets. e.g. [Movies] Comedies 2010. You instantly know that this list is about movies and comedies. You don’t have to use square brackets, you can use any identifier you want e.g. {Movies} or <Movies> or !Movies! anything that makes it easier for you to see.

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Screen shot 2013-03-04 at 12.15.51 PM

    From the above example, you can see I’ve categorized my lists with Movie, Shopping, Books, People, Christmas, New year, Recipes, Videos etc. It’s easy for me to identify what the main purpose of the list is for.

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    Search Becomes Easier

    Search becomes a lot easier. Can’t remember what you called the list? Well you should be able to remember the category, so if I’m looking for a recipe, but can’t remember the name of the recipe, and also can’t remember the name of the list I put it in, then I can search for the category. Now I have some clues which should help me to remember which list it is in, or at least it will reduce the amount of searching I have to do to find that recipe.

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    Screen shot 2013-03-04 at 12.16.33 PM

      I can select the appropriate list that the recipe would be under. I’m demonstrating this using Listible, but this technique should work in any list app.

      Flagging Important Lists

      If you use lists to prioritize what you want to accomplish, you can use advanced identifiers. For example you can place an asterix hash (*#) in front of the list name. This makes it easier to see visually, and also easy to search for the ‘important tasks that need to be accomplished.

      Screen shot 2013-03-04 at 6.01.21 PM

        These techniques work on file based lists, so even if you are keeping your lists on your mac or windows pc inside word documents or spreadsheets, using this technique will still make it easier to know what your lists are about, how important they are, and makes them easily searchable. So remember, the technique is to Categorize, to Convention and to Flag your list names.

        More by this author

        Hoi Wan

        Hoi is a mobilist who blogs about technology trends and productivity.

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        Last Updated on January 25, 2021

        6 Reasons Why Perfectionism Kills Your Productivity

        6 Reasons Why Perfectionism Kills Your Productivity

        Perfectionism sounds like a first world problem, but it stifles creative minds. Having a great idea but doubting your ability to execute it can leave you afraid to just complete and publish it. Some of the most successful inventors failed, but they kept going in pursuit of perfection. On the other end of the spectrum, perfectionism can hinder people when they spend too much time seeking recognition, gathering awards and wasting time patting themselves on the back. Whatever your art, go make good art and don’t spend time worrying that your idea isn’t perfect enough and certainly don’t waste time coming up with a new idea because you’re still congratulating yourself for the last one.

        1. Remember, perfection is subjective.

        If you’re worried about achieving perfectionism with any single project so much that you find yourself afraid to just finish it, then you aren’t being productive. Take a hard look at your work, edit and revise, then send it our into the world. If the reviews aren’t the greatest, learn from the feedback so you can improve next time.

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        2. Procrastination masquerades itself as perfectionism.

        People who procrastinate aren’t always lazy or trying to get out of doing something. Many who procrastinate do so because perfectionism is killing their productivity, telling them that if they wait a better idea will come to them.

        3. Recognize actions that waste time.

        Artists and all creative people need time to incubate; those ideas will only grow when properly watered, but if you’re not engaging in an activity that will help foster creativity, you might just be wasting time. Remember to do everything with purpose, even relaxing.

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        4. Don’t discriminate against your worth.

        No one is actually perfect. We often have tremendous ideas or write things that move people emotionally, but no one attains that final state of being perfect. So, don’t get down if your second idea isn’t as good as your first—or vice versa. Perfectionists tend to be the toughest critics of their work, so don’t criticize yourself. You are not your work no matter how good or how bad.

        5. Stress races your heart and freezes your innovation.

        Stress is a cyclic killer that perfectionists know well because that same system that engages and causes your palms to sweat over a great idea is the same system that kicks in and worries you that you’re not good enough. Perfectionism means striving for that ultimate level, and stress can propel you forward excitedly or leave you shaking in fear of the next step.

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        6. Meeting deadlines beats waiting for perfect work.

        Don’t let your fear of failure prevent you from meeting your deadline. Perfection is subjective and if you’re wasting time or procrastinating, you should just finish the job and learn from any mistakes. Being productive means completing work. You shouldn’t try for months or even years to perfect one project when you can produce projects that improve over time.

        Featured photo credit: morguefile via mrg.bz

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