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3 Simple Tricks to Prevent you from Losing Your Lists

3 Simple Tricks to Prevent you from Losing Your Lists

“I can’t find that list I created” is a common problem that occurs if you’re a list maker. Often, we create a lot of lists and when we can’t find them, we end up creating similar or duplicate lists. It doesn’t matter if all the lists are kept in the same place, we still end up with duplicate lists because it becomes painful to go through each list just to find the thing that we are afte. The technique is to Categorize; add a Convention and Flag your lists. This mini toolbox of tricks should be usable on any app. Here’s the simple trick I use –

Categorize Your Lists

Whenever I create a list, I always put it into a category. This makes it easy to identify what the list is about, whether it’s a movie list, a book list, web articles to read, shopping list or a bucket list. It’s important to ensure that you consistently use the same categories for the types of lists that you create.

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Why would you want to do this? An example for myself is movies. I list out all the movies I would like to watch into different genres and sometimes into different years. Why not create a sublist? The issue is that they are not always searchable, some apps don’t search in your sublists and since this technique can be applied across all apps, it means you don’t have to be stuck to using any specific tool. That means if you change tools, you can still use this technique.

Create a Naming Convention

It’s important to be consistent about how you name your lists, it makes them easier to sort through and easier to search. So now that you have thought up some categories, when you create you lists put them in square brackets. e.g. [Movies] Comedies 2010. You instantly know that this list is about movies and comedies. You don’t have to use square brackets, you can use any identifier you want e.g. {Movies} or <Movies> or !Movies! anything that makes it easier for you to see.

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Screen shot 2013-03-04 at 12.15.51 PM

    From the above example, you can see I’ve categorized my lists with Movie, Shopping, Books, People, Christmas, New year, Recipes, Videos etc. It’s easy for me to identify what the main purpose of the list is for.

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    Search Becomes Easier

    Search becomes a lot easier. Can’t remember what you called the list? Well you should be able to remember the category, so if I’m looking for a recipe, but can’t remember the name of the recipe, and also can’t remember the name of the list I put it in, then I can search for the category. Now I have some clues which should help me to remember which list it is in, or at least it will reduce the amount of searching I have to do to find that recipe.

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    Screen shot 2013-03-04 at 12.16.33 PM

      I can select the appropriate list that the recipe would be under. I’m demonstrating this using Listible, but this technique should work in any list app.

      Flagging Important Lists

      If you use lists to prioritize what you want to accomplish, you can use advanced identifiers. For example you can place an asterix hash (*#) in front of the list name. This makes it easier to see visually, and also easy to search for the ‘important tasks that need to be accomplished.

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      Screen shot 2013-03-04 at 6.01.21 PM

        These techniques work on file based lists, so even if you are keeping your lists on your mac or windows pc inside word documents or spreadsheets, using this technique will still make it easier to know what your lists are about, how important they are, and makes them easily searchable. So remember, the technique is to Categorize, to Convention and to Flag your list names.

        More by this author

        Hoi Wan

        Hoi is a mobilist who blogs about technology trends and productivity.

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        Last Updated on June 1, 2021

        7 Signs That You’re Way Too Busy (And Need to Change That)

        7 Signs That You’re Way Too Busy (And Need to Change That)

        “Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

        “Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

        As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

        Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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        The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

        To help you in that self-assessment, here are 7 signs that you’re way too busy:

        1. You Can’t Remember the Last Time You Took a Day Off

        Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

        “The time to relax is when you don’t have time for it.”

        2. Those Closest to You Have Stopped Asking for Your Time

        Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

        3. Activities like Eating Are Always Done in Tandem with Other Tasks

        If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

        It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

        4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

        One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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        If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

        5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

        It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

        If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

        Try these 5 Ways to Find Time for Exercise.

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        6. You Dread Getting up in the Morning

        If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

        7. “Survival Mode” Is Your Only Mode

        If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

        So, How To Get out of Busyness?

        Take a look at this video:

        And these articles to help you get unstuck:

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        Featured photo credit: Khara Woods via unsplash.com

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