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3 Simple Tricks to Prevent you from Losing Your Lists

3 Simple Tricks to Prevent you from Losing Your Lists

“I can’t find that list I created” is a common problem that occurs if you’re a list maker. Often, we create a lot of lists and when we can’t find them, we end up creating similar or duplicate lists. It doesn’t matter if all the lists are kept in the same place, we still end up with duplicate lists because it becomes painful to go through each list just to find the thing that we are afte. The technique is to Categorize; add a Convention and Flag your lists. This mini toolbox of tricks should be usable on any app. Here’s the simple trick I use –

Categorize Your Lists

Whenever I create a list, I always put it into a category. This makes it easy to identify what the list is about, whether it’s a movie list, a book list, web articles to read, shopping list or a bucket list. It’s important to ensure that you consistently use the same categories for the types of lists that you create.

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Why would you want to do this? An example for myself is movies. I list out all the movies I would like to watch into different genres and sometimes into different years. Why not create a sublist? The issue is that they are not always searchable, some apps don’t search in your sublists and since this technique can be applied across all apps, it means you don’t have to be stuck to using any specific tool. That means if you change tools, you can still use this technique.

Create a Naming Convention

It’s important to be consistent about how you name your lists, it makes them easier to sort through and easier to search. So now that you have thought up some categories, when you create you lists put them in square brackets. e.g. [Movies] Comedies 2010. You instantly know that this list is about movies and comedies. You don’t have to use square brackets, you can use any identifier you want e.g. {Movies} or <Movies> or !Movies! anything that makes it easier for you to see.

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Screen shot 2013-03-04 at 12.15.51 PM

    From the above example, you can see I’ve categorized my lists with Movie, Shopping, Books, People, Christmas, New year, Recipes, Videos etc. It’s easy for me to identify what the main purpose of the list is for.

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    Search Becomes Easier

    Search becomes a lot easier. Can’t remember what you called the list? Well you should be able to remember the category, so if I’m looking for a recipe, but can’t remember the name of the recipe, and also can’t remember the name of the list I put it in, then I can search for the category. Now I have some clues which should help me to remember which list it is in, or at least it will reduce the amount of searching I have to do to find that recipe.

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    Screen shot 2013-03-04 at 12.16.33 PM

      I can select the appropriate list that the recipe would be under. I’m demonstrating this using Listible, but this technique should work in any list app.

      Flagging Important Lists

      If you use lists to prioritize what you want to accomplish, you can use advanced identifiers. For example you can place an asterix hash (*#) in front of the list name. This makes it easier to see visually, and also easy to search for the ‘important tasks that need to be accomplished.

      Screen shot 2013-03-04 at 6.01.21 PM

        These techniques work on file based lists, so even if you are keeping your lists on your mac or windows pc inside word documents or spreadsheets, using this technique will still make it easier to know what your lists are about, how important they are, and makes them easily searchable. So remember, the technique is to Categorize, to Convention and to Flag your list names.

        More by this author

        Hoi Wan

        Hoi is a mobilist who blogs about technology trends and productivity.

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        1 How To Break the Procrastination Cycle 2 Types of Procrastination (And How To Fix Procrastination And Start Doing) 3 5 Tips for Overcoming Procrastination and Feeling Overwhelmed 4 Why You Procrastinate: 7 Possible Reasons You Can’t Get Anything Done 5 Is Procrastination Bad? The Truth About Procrastination Revealed

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        Last Updated on March 31, 2020

        How To Break the Procrastination Cycle

        How To Break the Procrastination Cycle

        How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

        There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

        The Vicious Procrastination Cycle

        For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

        1. Feeling Eager and Energized

        This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

        2. Apprehension Starts to Come Up

        The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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        3. Still No Action

        More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

        4. Flicker of Hope Left

        You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

        5. Fading Quickly

        Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

        6. Vow to Yourself

        Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

        Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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        How to Break the Procrastination Cycle

        Unless you break the cycle, you will keep reinforcing it!

        To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

        1. Feeling Eager and Energized

        This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

        2. Plan

        Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

        3. Resistance

        Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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        What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

        4. Confront Those Feelings

        Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

        Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

        5. Put Results Before Comfort

        You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

        6. Repeat

        Repeat steps 3-5 until you achieve what you first set out to do.

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        Final Thoughts

        Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

        If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

        Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

        Featured photo credit: Luke Chesser via unsplash.com

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