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3 Simple Tricks to Prevent you from Losing Your Lists

3 Simple Tricks to Prevent you from Losing Your Lists

“I can’t find that list I created” is a common problem that occurs if you’re a list maker. Often, we create a lot of lists and when we can’t find them, we end up creating similar or duplicate lists. It doesn’t matter if all the lists are kept in the same place, we still end up with duplicate lists because it becomes painful to go through each list just to find the thing that we are afte. The technique is to Categorize; add a Convention and Flag your lists. This mini toolbox of tricks should be usable on any app. Here’s the simple trick I use –

Categorize Your Lists

Whenever I create a list, I always put it into a category. This makes it easy to identify what the list is about, whether it’s a movie list, a book list, web articles to read, shopping list or a bucket list. It’s important to ensure that you consistently use the same categories for the types of lists that you create.

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Why would you want to do this? An example for myself is movies. I list out all the movies I would like to watch into different genres and sometimes into different years. Why not create a sublist? The issue is that they are not always searchable, some apps don’t search in your sublists and since this technique can be applied across all apps, it means you don’t have to be stuck to using any specific tool. That means if you change tools, you can still use this technique.

Create a Naming Convention

It’s important to be consistent about how you name your lists, it makes them easier to sort through and easier to search. So now that you have thought up some categories, when you create you lists put them in square brackets. e.g. [Movies] Comedies 2010. You instantly know that this list is about movies and comedies. You don’t have to use square brackets, you can use any identifier you want e.g. {Movies} or <Movies> or !Movies! anything that makes it easier for you to see.

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Screen shot 2013-03-04 at 12.15.51 PM

    From the above example, you can see I’ve categorized my lists with Movie, Shopping, Books, People, Christmas, New year, Recipes, Videos etc. It’s easy for me to identify what the main purpose of the list is for.

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    Search Becomes Easier

    Search becomes a lot easier. Can’t remember what you called the list? Well you should be able to remember the category, so if I’m looking for a recipe, but can’t remember the name of the recipe, and also can’t remember the name of the list I put it in, then I can search for the category. Now I have some clues which should help me to remember which list it is in, or at least it will reduce the amount of searching I have to do to find that recipe.

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    Screen shot 2013-03-04 at 12.16.33 PM

      I can select the appropriate list that the recipe would be under. I’m demonstrating this using Listible, but this technique should work in any list app.

      Flagging Important Lists

      If you use lists to prioritize what you want to accomplish, you can use advanced identifiers. For example you can place an asterix hash (*#) in front of the list name. This makes it easier to see visually, and also easy to search for the ‘important tasks that need to be accomplished.

      Screen shot 2013-03-04 at 6.01.21 PM

        These techniques work on file based lists, so even if you are keeping your lists on your mac or windows pc inside word documents or spreadsheets, using this technique will still make it easier to know what your lists are about, how important they are, and makes them easily searchable. So remember, the technique is to Categorize, to Convention and to Flag your list names.

        More by this author

        Hoi Wan

        Hoi is a mobilist who blogs about technology trends and productivity.

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        Last Updated on December 13, 2019

        7 Steps For Making a New Year’s Resolution and Keeping It

        7 Steps For Making a New Year’s Resolution and Keeping It

        Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

        Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

        Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

        Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

        1. Just Pick One Thing

        If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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        Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

        Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

        2. Plan Ahead

        To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

        Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

        Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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        3. Anticipate Problems

        There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

        4. Pick a Start Date

        You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

        Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

        5. Go for It

        On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

        Your commitment card will say something like:

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        • I enjoy a clean, smoke-free life.
        • I stay calm and in control even under times of stress.
        • I’m committed to learning how to run my own business.
        • I meditate daily.

        6. Accept Failure

        If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

        If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

        Perseverance is the key to success. Try again, keep trying and you will succeed.

        7. Plan Rewards

        Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

        Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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        Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

        Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

        Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

        Featured photo credit: Ian Schneider via unsplash.com

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