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21 Online and App Resources to Help You Boost and Improve Productivity

21 Online and App Resources to Help You Boost and Improve Productivity

Keeping your life on track to meet certain goals can be hard. If you have kids, are in a relationship, have a demanding work schedule, elderly family member whom you have to take care of, or just about anything else, it can be hard and give you the excuse not to pursue your goals and be productive. As a writer, I know that I sometimes need help with things like attempting to be creative (I get writers block), sticking to a writing schedule, finding articles of interest for myself and being self disciplined. Here are some web and app resources that I use to help me daily to improve productivity.

1. Wunderlist: Web & App (Free)

Wunderlist-Screenshot1

    Wunderlist

    is the best list app and web resource that I know and use. I can share certain lists with group of people like my family and another list with, let’s say, my boss. The best part is neither of them see any other list I am sharing.

    A great feature of Wunderlist is the reminder and due date. If it is on your phone or tablet, it will send you reminders (push notifications or emails) as well as have the due date next to the item. It frees up your mind so you are not worrying about what has been completed or not and lets you move on to more important things you want to do.

    Wunderlist is cross platform and synced not only for your devices, but also the others you share lists with. I seriously suggest and highly recommend using this tool.

    There are some pay features – including adding a background, unlimited assigning, unlimited files and unlimited sub-tasks. But I have not had any issues with the free version for the amount that I use it on a personal level.

    2. Trello: Web and App (Free)

    Screen Shot 2015-01-15 at 10.48.10 AM

      My second favorite all time web resource and app is Trello. A simple to use layout helps set clear goals and you can create lists to achieve these goals. Trello is like Evernote and Google Keep (mentioned below) but something about this one just really makes me feel organized and lets me do things in a way I understand for myself.

      So basically you create a “board” and then add a list. Inside this list are “cards.” Each card can be very different from the one before, but is still essential to completing the list. You write the description of the list on top. One list I have is “Work on Financial Goals.” Inside that I create a card “Payoff things” then inside that card I have 3 items to check off. 1. Payoff Amex, 2. Payoff Car 3. Cut Student Loan in half to $XXXX. As I complete a list item, Trello tells me what percentage I am to completing this particular goal. My next list is “Things to Try.” Inside that card I have “Join a Dodgeball Team” – I listed some links to local places that are advertising a Dodgeball league.

      There are some pay features, but I do not need use them and you can try them out by recommending to a friend.

      3. Evernote: Web and App (Free)

      Screen Shot 2015-01-15 at 10.09.34 AM
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        Evernote is simple and easy to use, with a very user friendly interface. With Evernote, there is no excuse to forget anything important again. I notice with Evernote that the user has to be a little more self disciplined then most of the applications that I use. It takes some effort to organize your thoughts, but it is an okay mind mapping tool (Simple mind is a mind mapping app listed below.)

        As an example of how it works, I assist a guy who installs alarms and he’ll call me up and tell me that he just left ABC store in blank town. I then go in and start writing up the job ticket, estimate, and other documents that are going to be needed. I also place notes that he rambled off to me and share that Evernote note with him.

        4. Google Keep: Web and App (Free)

        GoogleKeep

          Google Keep is Google’s Answer to Evernote. I recently just started playing with this to see how I like it and as a Google Fan (Gmail, Calendar, Docs, Drive) I am liking it so far. The design is like a board with sticky notes. I think of this as my answer to not having to carry a pen and small pad on me anymore to jot down numbers, notes, or a take a quick pic of something that I want to think of later.

          I do not like that everything is where ever it lands and there is no real organization except to move the notes that I have found,  but when you are on the go just wanting to take the quick note, it does it’s job.

          5. Pinterest: Web & App (Free)

          blog-pinterest

            Everyone I know uses Pinterest in one way or another. However, most people I know don’t use it to boost their productivity or creativity. I even have boards that are just random ramblings like Puppy Love – it’s about puppies. I have boards that are secret. These boards are titled with project names I am working on and contain images and notes for how I want to use them for said project.

            Also, this year I started posting more meaningful items, creating a board called Making You a Better TomorrowI have many different items on this board, but they are all related to making me a better tomorrow; some are just random quotes, articles I find interesting and want to share with people who follow. Be it inspiration that I found for myself personally or for a project, Pinterest keeps everything pretty organized in one place.

            Make sure to have Pinterest on your phone, tablet, and the add on widgets for your computer and browser. It makes it a lot simpler to Pin.

            6. 1 Second Everyday: App Only (Free to try Pay afterwards)

            1 Second Everyday

              Stupid and crazy as it is, I love this app. For 1 second everyday I take a moment to shoot beautiful video – be it of my dog, a city street I am walking on, a dinner with friends, whatever the case may be. I learned that when you take in your surroundings, even if it is just for a second, you can clear your mind of the clutter and learn to prioritize things into 3 categories Must Do, Want to do and Don’t even worry about.

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              7. One Word: Web Only (Free)

              One Word

                One Word  is very simple, but gets my productive brain juices flowing. One of my first morning activities is to go on this site and write a blurb about the word they give me – you only have 60 seconds.

                8. Diaro: App and Web (Free to Use, $3.99 to Sync across platforms)

                My Diaro

                  There are many great reasons to love Diaro appYes, I use it as a Diary/Journal of sorts, but it is so much more. First off, it is private! Second, the app sends me a reminder everyday to write.

                  I write about many different things, but the categories feature I can use help me to go above and beyond and collectively organize my thoughts where they need to be about a particular topic.

                  Negatives: paying the $3.99 to Sync, but it is worth it if you are going to keep up with your journal and writings. You cannot customize the website version to look like the one on your phone or tablet. Support for Diaro says they are going to be adding this feature shortly.

                  9. Google Hangouts: Web and App (Free)

                  Google Hangouts

                    Google Hangouts is one of my favorite apps. This is a universal answer to Apples Facetime with added features. You have video chat, texting/chatting, sharing of docs and pictures. Most people I know have a Google account, so I am seeing more and more people using Google hangouts with me in one fashion or another.

                    10. SimpleMind: App (Free)
                    simplemind-droid

                      I like using the Simplemind app when I know I am going to have to give a presentation, start a big project, or start a story that I want to tell. Apps like these let you see everything – like a big brain storming session and then help to organize it from there.

                      11. Google Fit App (Free)

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                        Basically Google Fit is a glorified pedometer, and considering I always have my phone on me it is nice to know how much I walked even on the days I do not go to the gym. It helps me to prioritize and organize my exercise routine.

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                        12. Budget Simple Web App ($4.99 a month)

                        Budgetsimple

                          I like Budgetsimple but wish the app was free. It is simple and easy to use, but just a little time consuming if you are only using the web version like I am. If the app were free, then I could be sitting in my car while the guy is pumping my gas and enter everything right then and there. But I have yet to find a good app and website that is a cross platform finance app that I like. It is very helpful with creating details and showing you charts of how your life really is working out on a monthly basis.

                          If you know a good cross platform finance app that is user friendly and easy to use, please let me know so I can play with it.

                          13. Pocket (Free)

                          Crossplatform Pocket

                            Pocket is one of the apps that I like to use when I am traveling. But if I am not traveling for awhile, I sort of forget about this app. The best thing about this app is the ability to read certain articles offline. It is perfect when you are on an airplane or the subway system in New York. So if you do not have an offline article app, think about getting Pocket.

                            14. Google Maps (Free)

                            Google Maps App

                              Who wants to waste time trying to find a location? The Google Maps App is great because it not only gives driving directions, but other alternative ways to get somewhere like on your bike or by public transportation.

                              15. I Heart Radio (Free)

                              iheartradio

                                I Heart Radio is another one of these apps that you think might be a waste of time and has nothing to do with productivity. However, I find that listening to music helps me relax and get into my own personal projects. I like I Heart Radio because I can listen to people having “Hot topic” conversation and it gives me a snipet of what is going on in the world.

                                16. TED Ideas Worth Sharing Web and App (Free)

                                Ted Ideas worth Sharing

                                  I love the Ted app and website. I like going on either the app or website to become informed and taught to think outside the box or see something from a whole new perspective. That is what Ted does. I’ll watch a video during my lunch break if I am eating alone. Many of them I find so inspirational.

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                                  17. Soundhound (Free)

                                  soundhound

                                    Music helps get my creative juices flowing most of the time. If I need to be in a certain mood music can get me there. Soundhound makes life easier by easily telling me the name of a song that is playing on the radio. How does this app make one more productive? It eliminates the search for a song you heard in passing. I can be sitting in a doctors office and then on comes a song that I never heard before that I find inspiring and instead of me searching for it later and wasting time, I just tap the Soundhound app and learn the song. Later when I add that song to a playlist, I have wasted little time.

                                    18. Spotify App and Web (Free and Paid)
                                    Spotify

                                      So you know how to listen to actual radio stations, you know how to find songs when you are in an analog setting, but how about taking your playlists with you. SPOTIFY! I don’t know about you but I hate to carry the computer, the tablet, the smartphone and iPod (Mp3 player,) then making sure the songs I want to hear are on whatever device they need to be on.

                                      With Spotify you can take your playlists with you, but you will be online for the free version (meaning it will use your data plans if not connect to wifi). If you want to take them offline, Spotify has a paid version and will download the songs to your device, (most of them anyway). Again, music helps add to creativity, boost productivity and give you energy – think about going a spin class and listening to classical. Yes, I am a big believer in the idea that music can help you achieve your desired goals and objectives.

                                      19. Words With Friends App (Free)

                                      Words with Friends

                                        I believe you should have one game app that you indulge in and I choose Words with Friends. This app helps boost productivity too. If you are blocked on a project and cannot work through it this app can help. This app, as fun as it may be, helps unblock your brain. It makes you think and see things a different way by rearranging letters. Sometimes even the words that are created by you or the other person might give you a spark to solve the puzzle you are working on.

                                        20. Cable Provider Apps

                                        080911-Cablevision-App-iPhone

                                          You might on this one be telling me how does watching TV make you more productive. It is not the TV shows you are watching but the app that lets you program your DVR. Do you stop reading that article to watch your favorite TV show? Maybe you are doing something liking pinning to your Pinterest page then get caught up in show that was playing in the background. Maybe a bus you are on has an ad for an educational program you want to see that will inspire you.

                                          Whatever your reasoning is, get the app from your cable provider. Don’t stop living your life because you want to watch a show, and don’t go searching on your cable guide to find the show or rerun of your show. Cable provider apps make searching for a show easier, setting your DVR and then moving about your life.

                                          21. Inspirational Quotes (Free)

                                          For my last app and resource that I use is Inspirational Quotes. This kind of resource has to be one that fits your personality. Someone might want a bible quote, a joke of the day, funny quotes, do a picture of the day, painting of the day. This is another one of the moments in your day where you look for the beautiful in all this craziness you face and have to do.

                                          Happy hunting with your apps. Remember Apps can be time wasters (many social media ones and of course games), or apps can make and help you do things. How you choose to use those free in between minutes between life’s obligations is up to you. What are your top apps and resources for improving productivity?

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                                          Last Updated on April 6, 2020

                                          15 Best Productivity Hacks for Procrastinators

                                          15 Best Productivity Hacks for Procrastinators

                                          Let me guess.

                                          You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

                                          Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

                                          First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

                                          Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

                                          Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

                                          1. Give (10+2)*5 a Try

                                          Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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                                          The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

                                          2. Use Red and Blue More Often

                                          Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

                                          3. Create a Break Agenda

                                          List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

                                          Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

                                          4. Set a Timetable for Your Tasks

                                          Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

                                          9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
                                          9:10 – 10:00 am – Internet research
                                          10:00 – 10:45 am – Look through existing files
                                          10:45 – 11:00 am – Break time!
                                          11:00 – 12:00 pm – Outline the research report

                                          Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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                                          5. Take It Outside!

                                          Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

                                          6. Become Productively Lazy

                                          Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

                                          7. Assign a ‘Task Deputy’

                                          It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

                                          8. Consider a Gadget-Free Desk

                                          According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

                                          Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

                                          9. Prepping the Night

                                          Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

                                          Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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                                          10. Do a 7-Minute Workout in the Morning

                                          Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

                                          Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

                                          11. Set-up Mini Tasks

                                          If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

                                          Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

                                          12. Create an Inspirational Board or Reminder

                                          I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

                                          Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

                                          13. Redecorate Your Room

                                          Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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                                          14. Ready Your Nibbles

                                          You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

                                          Bonus productivity hacks you can do at home:

                                          15. Schedule Your Chores

                                          Write down your chores in a weekly basis with matching day and time when you should be doing these.

                                          For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

                                          More Tips to Overcome Procrastination

                                          Featured photo credit: Glenn Carstens-Peters via unsplash.com

                                          Reference

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