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21 Counter-Intuitive Break Ideas to Boost Your Productivity at Work

21 Counter-Intuitive Break Ideas to Boost Your Productivity at Work


    Every self-help program talks about the importance of taking a 10-15 minute break to boost your productivity.

    Breaks give us much needed time to rest our eyes, move around, stretch our stiff muscles, get more blood and oxygen flowing to our brain, to unwind and obtain a fresh outlook on complex work problems.

    There is just one problem – we often forget to take them. (Note: Going to the bathroom, grabbing a cup of coffee or checking Facebook updates does not count, as these activities hardly give us enough time to energize our body and restore our concentration and productivity.)

    As strange as it may sound, taking regular breaks throughout the work day requires discipline and a little bit of planning. Actually, the reason why so many people push themselves to the limit of exhaustion is simple – they just can not think of any interesting activities they can do, during their break time. So they end up working for 4-5 hours straight until their body offers them a painful reminder.

    If this sounds like you, here are 21 Counter-Intuitive Break ideas that help to restore your energy, sharpen your focus, boost productivity and avoid burnout at work.

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    1. Listen to a guided meditation. There are plenty of 10-15 minute meditations that allow you to trigger your creativity, let go of muscles tension and take your mind of the work at hand.

    All you have to do is put on a headset, close your eyes and enjoy peace and relaxation even in the midst of work chaos.

    2. Share your break with a co-worker. Alone, you might not always have the strength to pull yourself away from the computer, but if you have a friend taking breaks with you, it is much easier to stick with your break routine. In addition, it offers a great opportunity to bond with your colleagues and get to know them better.

    3. Step outside for a fresh perspective. Leaving a stuffy office and letting yourself enjoy the warmth of the sunlight, the coolness of a breeze and the freshness of the spring air can do miracles to your mind and body. You will come back feeling rejuvenated and ready to approach your work with new energy and a fresh perspective.

    4. Close your eyes and take 10 deep breaths. Stand up and walk away from your desk. Find a quiet place, where you can sit down, close your eyes, smile to yourself and take a few deep breaths. Imagine tension, stress and anxiety leaving your body as you breathe out, and peacefulness, positivity and relaxation filling your mind with every breath that you take.

    5. Say NO to tension headaches. Slowly roll your neck to the right noticing a slight tension in your neck muscles. Hold this position for a count of 120 (2 minutes), then turn your head to the opposite side and repeat. Enjoy the feeling of warmth and flexibility return to your neck and shoulders.

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    6. Try people-gazing. Watching people walking down the street, chatting in a nearby café, and driving by, is meditation in itself. In addition looking outside the window helps to take the strain off the eyes.

    7. Rock out to some great music. Music is a great mood changer, especially if you allow yourself to get up and move with it. Just a few minutes of humming and dancing can put a smile on your face and get your blood moving.

    8. Take a Thumb and Pinkie Brain Break. This is a great break idea if you need a quick distraction from the problem at hand to get your creative juices flowing:

    • Take your left hand and have your fingers in and your thumb up.
    • Then take your right hand and put all the fingers in except the pinkie. So in other words, your left thumb up and right pinkie out.
    • Now switch the roles of your hands. And now try doing it faster.

    Not as simple as it looked, right?

    9. Delete some tasks from your to-do list. What can be more satisfying than taking a long hard look at your do-to list and crossing off a few unimportant tasks?

    10. Eat an apple. S-L-O-W-L-Y. In the middle of a busy day, when you feel rushed, take a 2-3 minute break to eat an apple (or another fruit that you like). Just do it very slowly. Notice the flavor, the texture, the freshness. Doing something at a slow pace might feel weird, even annoying at first. But after a few minutes you feel much calmer and less stressed.

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    11. Say Thank you. Grab a notecard and your favorite pen and write a quick thank you to someone you appreciate. Then attach a stamp and go downstairs to put it in a mailbox. This simple act of gratitude will take your focus away from any pressing work problems and will put you in a good mood.

    12. Take a “No Cell-phone Walk”. Leave your cell-phone in the office and head outside for a brisk walk. Shake off apathy and fatigue. Walk even faster, raising your heartbeat and letting the excitement and the sense of freedom re-charge your mind and body.

    13. Read a magazine or a book. Pick a read that has nothing to do with your area of work or the latest news. Give your brain the pleasure of not to thinking, being stressed or making decisions.

    14. Re-waterize yourself. First drink a full glass of water. Second splash some water on your face: warm to relax, cold – to wake up and energize yourself.

    15. Make animals of the clouds. This is a great exercise to entertain your children, but it is also a great game you can play alone as it helps to tap into your creative potential and distract your mind from upcoming deadlines or customer complaints.

    16. Pick up the pace. If you feel yourself tired and sleepy, deliberately pick up the pace, and try to move a little faster than usual. Type faster. Speak faster. Read faster. Make decisions faster. And, of course, go home sooner.

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    17. Laugh off the tension. You can start by simply saying, “Ha, ha, ha.” and keep repeating it, until you are really laughing. A few minutes of a good belly laugh help to get rid of tension, relax a lot of involuntary muscles and increase blood circulation.

    18. Stretch out stiffness. Getting up from your desk to do a set of sun salutations or this might not be an option if you work in a room full of people. But it does not mean that you should deprive yourself of the pleasure of stretching your body and getting some exercise. Try a simple stretching exercise.

    • Plant your feet firmly on the ground, lift your arms and look at your palms.
    • Stretch your spine for about 30-60 seconds, gradually increasing pressure, as if you were trying to touch the ceiling with your fingers.
    • Relax, lower your arms and feel the energy moving up your spine.

    19. Do something artistic. Write a short, funny poem and dedicate it to your co-worker. Draw a picture for your kids. Take a few photos of your surroundings. Let your creative side shine!

    20. Unclutter your desk. A great way to take a much needed break, while looking “busy” is to unclutter your desk. Not only is it relaxing, it also helps to activate productive energy flow.

    21. Juggle. Learning to juggle isn’t particularly difficult and it could be a great exercise to take during a break (maybe not in the office itself, but in a place, where balls flying left and right will not bother anyone). Juggling requires fine muscle control, timing and concentration. But most importantly, it is fun!

    (Photo credit: Office Worker Holding Clock in Front of Face via Shutterstock)

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    Arina Nikitina

    The author of "Real Goal Getting guide" and she is on a mission to help people achieve goals, and keep focused and motivated.

    15 Ways To Stay Focused At Work One of the Best Goal Setting Exercises 11 Things Overachievers Do Differently How to Turn Yourself Into A Powerful Leader 21 Counter-Intuitive Break Ideas to Boost Your Productivity at Work

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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