Advertising

20 Smart Tools And Apps Every Entrepreneur Should Use

Advertising
20 Smart Tools And Apps Every Entrepreneur Should Use

Running a successful business is hard, especially if you don’t have the right tools at hand. Razor sharp time management skills and keeping your productivity levels high are essential when you have a lot on the plate. Don’t forget: Time is Money. If there’s a tool or an app that can help you do things faster, it’s worth paying for. Here are 20 killer tools recommended by entrepreneurs to cater all your needs – from effective social media marketing to sales and networking.

1. Streak (For managing emails)

screen-shot-2012-03-20-at-2-42-35-pm

    Streak will power up your gmail and turn it into an actual CRM that will channel all your discussions into actions. There are different gmail add-ons available like Streak Sales to track your leads and close the deals faster or Streak Support to deal with urgent customer queries. It’s graphical, intuitive and comes with a free plan for up to 5 users.

    2. Casual (For managing projects)

    Casual 900-600

      A neat new app, re-inventing the way how you manage your projects. Organize all your tasks in a visual flowchart where you can easily track their dependencies, urgency and keep all comments in one place. Casual is extremely easy-to-use, graphically appealing and works great both for personal projects and small team collaborations. You can start using it for free and choose a relevant pricing plan afterwards.

      3. Rapportive (For smart networking)

      rapportive-screenshot

        An excellent browser add-on for outreach and networking. Rapportive pulls out all the data associated with a certain email address including all the information from your Linkedin profile, photo and other publicly available contacts like Skype, Twitter and other social media. Start sending better outreach letters today with all the information at hand. And did I mention this browser extension costs nothing?

        4. Slack (For better communication)

        Advertising

        slide-073

          Slack brings team communication on the next level. With Slack you can create open channels for specific projects with different groups and topics everyone on the team can see and contribute to. You can upload files, add comments, inline images and video, reach link summaries within the discussion and Slack will make sure everything’s neatly organized. All  the data is conveniently searchable, so you won’t miss out on anything important again. The service is free and folks from Buzzfeed and About.me have already been raving about it.

          5. Strikingly (For a quick new website)

          strikingly-1-1

            Yes that’s another new website builder. Yet what makes Strikingly stand out of the crowd is that it’s the best solution for non-coders. You can create a gorgeous mobile-friendly, multi page website in less than an hour. The platform also comes with a simple text editor, page analytics, beautiful site templates and a custom form builder. You can create a website on Strikingly domain for free, yet you’ll need to switch to a paid plan if you’d like to use your personal domain.

            6. Conspire (For fast network expansion)

            Screen-Shot-2014-11-09-at-1.40.59-PM

              Ever struggled with finding the right way of connect with someone from a higher-league or a well-known company? Conspire has you covered! Set up an account and let the service analyze your network and suggest you the best way to connect with any person or company. You don’t need to search for people who could introduce you or waste time sending emails to the wrong folks at the wrong time. Consipre is free to use. Just sign up and see how you can elevate your network connections.

              7. ZenPayroll (For effective payments)

              7161

                Make sure your team gets paid on time and you don’t need to spend a gazillion of hours for that. ZenPayroll automatically calculates all the taxes, schedules payments and provides your employees with a beautiful paystub where they can see all their bonuses, reimbursements, vacation hours and much more. Moreover, Zen Payroll with generate all the contractor forms at no time and help you create a flexible payment schedule. You can test it for free and purchase a basic plan for just 29$.

                8. Fiverr (For micro-jobs)

                Advertising

                Fiverr_Gigs-1024x784

                  Fiverr is like a box of wonders – you can find a huge variety of fun, creative and useful services all sold for just 5$. From banner design to professional voice overs and social media promotion, Fiverr can have you covered at nearly any occasion, so you could have more time to focus on urgent matters. Can’t find a gig you need? You can always request it from the community and someone will show up to do it for you. Fiverr is an essential service for solopreneurs and small businesses with limited budget.

                  9. Zapier (For managing apps)

                  Zapier-Website-on-Mevvy.com-2

                    Zapier is a cool new service to save you loads of time and sanity on organizing and transferring data between all your apps. It’s a powerful app integration service that will sync data sharing between all the apps you use and store it in one place. Currently Zapier supports over 300 apps and you can start using it for free or opt for a paid membership plan that suits your needs.

                    10. Clarity.fm (For professional advice)

                    clarity

                      Feeling stuck on a certain problem and need an advice from a professional in the same field? That’s pretty much what Clarify is about. It’s a new marketplace that connects entrepreneurs with industry experts who are ready to share their experience and walk you through the problem for a fixed fee. Currently, there are over 30.000 members with some big names like Mark Cuban and Eric Ries who are ready to land you a help hand. Create an account, find an expert, schedule a call at the convenient time and talk everything over for as long as you need.

                      11. Quora (For answers to any question)

                      quora-screenshot

                        What is the formula of a successful product launch? How can I expand my customer base? Where should I look for angel investors? Folks at Quora know it all. The community there is awesome and full of incredible professionals in various areas who are ready to share their experience and advice for free. Before asking your question, make sure you’ve searched the existing ones as Quora has already a ton of valuable knowledge published. Seriously, it’s one of the best sources of business advice you can get for free.

                        12. PeoplePerHour (For amazing freelance workforce)

                        Advertising

                        peopleperhour

                          A smaller freelance marketplace compared to well-known Odesk and Elance, PeoplePerHour, however, has a higher concentration of talents and rock-start professionals. All of them pass a serious verification process before they can join, so there are low chances of running into con artists. PPH also has a huge marketplace of ready-to-buy fixed offers (hourlies) that vary from an hour of accounting work to a full scale online marketing campaign. Hiring and managing a freelance team goes extremely easy with their invoice system and customer protection policy.

                          13. Product Hunt (For hawking on new trends)

                          product-hunt-bashaw-pane

                            Discover cool new products daily and keep an eye on the competition in your niche at the same time. Product Hunt will help you find new productive solutions for your niche, discover possible partners and get instant community feedback on your new product.

                            14. Unroll.me (For keeping Inbox Zero)

                            Unroll.me-Rollup

                              As an entrepreneur you just have to stay in pace with all the industry news and posts from the influencers. However, don’t let your subscriptions flood your inbox. Unroll.me will help you with cleaning your inbox from unnecessary subscriptions. Instead of 20 emails, you’ll receive just one containing organized brief summaries from all the newsletters you read. It will be send at the time you specify just once a day.

                              15. Typeform (For beautiful surveys and forms)

                              Typeform2

                                Customers’ feedback is one of the defining factors of your business success. With Typeform you can create appealing survey forms in just a few clicks. Include as many fields as you like, add multiple answers questions and receive detailed reporting and analysis after the forms are filled. Typeform has free and paid plans to choose from depending on your business needs.

                                16. Square (For easy credit card processing)

                                Advertising

                                Square_Tabs 2

                                  If your business is both online and offline, Square is your go-to app for processing credit card payments. It turns your device into an instant credit card terminal to conduct all the payments. The app is free, but you do pay a 2.75 percent fee for processing with every transaction. Square works with cards issued by most US, Canada and Japanese banks. Currently available for iOS only.

                                  17. MailChimp (For crafting newsletters)

                                  bfdd852fdc3cf8f3

                                    Email marketing is among the most powerful techniques nowadays to drive sales and traffic for an online business. With Malchimp you can create customized subscribe forms, beautiful newsletters to funnel your sales or announce special deals, plus track opens, click rates and conversions. The service is free to use with paid plans available for advanced features.

                                    18. Mention (For monitoring your brand)

                                    Mention-Social-Monitoring-Tool

                                      Never miss another mention of you brand on the web with Mention. It’s a simple tool that will send you alerts each time someone publishes a few good words about your company or talks about it on social media. Interacting and responding to your customers is the best strategy to turn them into lifelong fans and your brand promoters. Help the buzz grow and reply on time! The service offers a free 14 days trial and an array of paid plans to suit your needs.

                                      19. LucidCharts (For creating visual components)

                                      lucidchart-1200px

                                        Create appealing diagrams to illustrate your points and cater project management needs. LucidCharts are easy-to-use, comparable with most programs including Google apps and available in numerous formats for exporting. Besides, with this service you can create website and app mock-ups, flowcharts, org charts and much more. All the visuals you create can be shared instantly via email or social media, printed out as high-quality PDF or JPEG images. You can test it out for free and sign up for a paid plan afterwards.

                                        20. Hootsuite (For effective social media management)

                                        Advertising

                                        ning-release-dashboard

                                          Hootsuite is the ultimate helper for busy entrepreneurs who still want to stay active on social media. Link all your accounts, schedule all updates, track brand mentions and interact with your audience without spending the whole day for that. Hootsuite also offers detailed analytics insights and social marketing assistance from their professionals. You can opt for a free or pro plan depending on how much traffic and sales you drive through social channels.

                                          More by this author

                                          Elena Prokopets

                                          Elena is a passionate blogger who shares about lifestyle tips on Lifehack.

                                          7 Ways To Learn a New Language Faster (Backed by Science) 22 Amazing Pineapple Health Benefits (With Simple Pineapple Recipes) 15 Cool And Practical Apps For Couples 14 Things No One Tells You About Being in a Long-Distance Relationship 9 Tips to Prepare For Your First Multi Day Hike

                                          Trending in Productivity

                                          1 How to Create Your Own Ritual to Conquer Time Wasters and Laziness 2 Are You Addicted to Productivity? 3 Is Avoiding Difficult Tasks And Doing Easy Tasks First Less Productive? 4 How Remote Work Affects Your Productivity And Wellbeing (Backed By Data) 5 10 Best Productivity Planners To Get More Done in 2021

                                          Read Next

                                          Advertising
                                          Advertising

                                          Last Updated on October 21, 2021

                                          How to Create Your Own Ritual to Conquer Time Wasters and Laziness

                                          Advertising
                                          How to Create Your Own Ritual to Conquer Time Wasters and Laziness

                                          Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

                                          Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

                                          The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

                                          Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

                                          Advertising

                                          Program Your Own Algorithms

                                          Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

                                          Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

                                          By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

                                          How to Form a Ritual

                                          I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

                                          Advertising

                                          Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

                                          1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
                                          2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
                                          3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
                                          4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

                                          Ways to Use a Ritual

                                          Based on the above ideas, here are some ways you could implement your own rituals:

                                          1. Waking Up

                                          Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

                                          2. Web Usage

                                          How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

                                          Advertising

                                          3. Reading

                                          How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

                                          4. Friendliness

                                          Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

                                          5. Working

                                          One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

                                          6. Going to the gym

                                          If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

                                          Advertising

                                          7. Exercise

                                          Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

                                          8. Sleeping

                                          Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

                                          8. Weekly Reviews

                                          The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

                                          Final Thoughts

                                          We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

                                          Advertising

                                          More Tips to Conquer Time Wasters and Procrastination

                                           

                                          Featured photo credit: RODOLFO BARRETO via unsplash.com

                                          Read Next