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20 Online and App Resources to Help You Boost and Improve Productivity

20 Online and App Resources to Help You Boost and Improve Productivity

You probably have a smartphone in your hand, or really close by, and somewhere near, your email client is open. You are constantly on the lookout for the newest email, tweet, like, invite or any other kind of notification that can give you the latest info on your current project. Being this busy comes with its own drawbacks, as it can be pretty tiresome which all can lead to a big decrease in productivity.

Because of this, true professionals are constantly trying to find the newest, most effective shortcut that will make their day a bit easier. There are so many different productivity apps that are already available on the market, both for Android, iOS and the still developing Windows Phone. It is important to know how to choose the app that is perfect for you and your needs, and that will suit your style the most. We’ve come up with 20 of the best apps that will definitely help you increase your workplace productivity and facilitate faster workflow.

1. 1Password (Android, iOS, Windows PC, Chrome Extension, Website)

1password

    First and foremost, it is your duty to protect your accounts with a strong password, and use different ones for each account. But this quickly becomes difficult, especially if you are using the internet on a daily basis, simply because there are so many websites, so many account names, and you can easily be fooled into using a single password, and once it is discovered, all your accounts are in danger. 1password is developed with this in mind, and it puts all your passwords into a single place and keeps them secure, furthermore, it offers the possibility of generating extremely difficult random passwords that you will not have to remember. It is available on every platform, making sure that you do not have to think about your passwords ever again. It will automatically sync with your smartphone, and your PC or Mac, so that you have access to your accounts everywhere you go.

    2. Pocket (Android, iOS)

    Pocket

      If you work with social networks, you are constantly intrigued with interesting headlines and funny videos, but it is simply impossible to dedicate your time to reading everything you come in contact with and get your work done at the same time. Because of this, it is best to simply bookmark everything you want to read to watch for later, and this is where Pocket comes into play. It is actually Read It Later which went under a complete service overhaul, which enables you even to save all the interesting stuff for a later viewing, even in offline mode.

      3. Buffer (Android, iOS, Website)

      Buffer

        If your job involves dealing with social networks such as Facebook, Twitter, Google+ or LinkedIn, then you should really try taking advantage of apps like Buffer which will give you total control over when and what you post. You can schedule your future tweets, posts and any other content at a predetermined time, and this app will do the rest. Furthermore, this application will also provide you with detailed metrics on how a particular post is performing, how many clicks, likes, retweets or shares it is getting.  This app is quite simple to use, and you only need to setup your account by connecting it with your other social network profiles. If you want the Business plan, it will cost you $50 and up.

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        4. Google Keep (Android, Chrome Extension, Website)

        Google keep

          With so many note applications it is hard to choose the right one, but when in doubt – trust Google. While this app appeared without any hype, it is characterized by a simple user interface that, like every other Google app, has a deep integration with other services. You can easily create a whole note board and stick anything and everything you want, however you want it, from snippets, checklists but also photos and reminders. It will back everything up on Google Drive, so you don’t ever have to worry about using it.

          5. Mailbox (Android, iOS)

          mailbox

            Mailbox is a simple and minimalistic email client that will help you organize your overcrowded inbox with simple gestures. It currently supports Gmail and iCloud accounts and you can easily swipe messages to archive them or send them to trash, or simply snooze them until later when they will reappear at the top of the list – enabling you to focus on what is important right now. This application also learns about your frequent actions, learning to snooze unimportant conversations, or even automatically muting others.

            6. Quip (Android, iOS)

            Quip

              If you work in a big team that relies a lot on collaborative tools, then you must have heard about Quip. This app creates an interesting mix of integrated messaging and instant group editing of files. With this app you will be able to create, import and share different document types, notes, to-do lists and quickly edit them with everyone on your time. It works well with Dropbox, Google Drive and Evernote, and when you are done you can save your files as universal PDF and other Office formats.

              7. Basecamp (Android, iOS, Website)

              Basecamp

                While a basecamp could be used as a good solution for a whole company, it also offers a possibility for individual use where you can keep track of your current projects or to-do lists, with the possibility of adding documents directly from Google Drive. If you do not want to use Google Drive, it offers its own storage space where you can upload your own files, but for additional space you will need to buy a storage plan. Basecamp is free for individuals and small businesses, but it has a limit on how many active projects you can have at one time, but it offers many different plans that will suit everyone’s pocket.

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                8. Microsoft Office 365 (Android, iOS, Website)

                MS office 365

                  There are those among us that rely on the Microsoft ecosystem, especially you use Windows’ cloud capabilities. With these apps you will be able to access all your Office files on Android and iOS operating systems. While the baseline options are free, if you would like to use cloud capabilities you will need to pay a subscription fee, and even though it might not be the best file editing tool, it is good for heavy Microsoft users.

                  9. Asana (Android, iOS, Website)

                  Asana

                    If you need something to keep you organize, but you find Basecamp lacking, then Asana might just be the thing for you. Not only does it offer a better overview of all your current projects, but it also allow you much greater freedom when creating, editing and assigning tasks, diving them into projects and granulating to-do lists as much as you need. It can totally replace using emails inside your office, and because it is available on your smartphone you will stay in touch with everything you need to know, without missing out on a single update.

                    10. Expensify (Android, iOS, Website)

                    Expensify

                      Working in an environment where you constantly need to track expenses can sometimes be quite tiresome, and there is almost no room for errors. Apps like Expensify can track everything you need, and the best thing – it is completely free. It offers different features, so you can save receipts simply by taking picture of them and the software will automatically analyze them. It can even track mileage with your phone’s GPS so that you can later claim refunds at your office if it was a business trip. All of these things will also be accessible across all platforms and on their website, for your convenience.

                      11. Refresh (iOS, Website)

                      Refresh

                        This app currently available only for iOS, can help you remember who you are meeting, and give you a few insightful facts about them. It has the option of syncing with your Gmail, Facebook, LinkedIn, Twitter and it even promises to incorporate new social networks in near future, so that whenever you have an upcoming meeting, it automatically searches for the people you are about to see, and prepares a detailed report about them. You will be able to see when their birthday is, when you first met, but it can also Google them, and display any latest news articles that they either published or were mentioned in.

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                        12. Google Hangouts (Android, iOS, Website)

                        Google Hangouts

                          With a plethora of different instant messaging services, it is hard to select a single one. You have WhatsApp, Viber and even Facebook’s Messenger app, but Google Hangouts combines all of this, with Google’s other services, video conference calls and other Skype-like capabilities. You are free to use the app free if you need it for simple messaging, and simple video calls but for other voice services you will need to pay per minute, which but at least you will not have to worry about different carriers and you will only need to have a decent internet access.

                          13. Sunrise (Android, iOS)

                          Sunrise

                            It is sometimes easy to forget how important calendar apps really are. Sunrise is one of those simple, yet elegant solutions to an everyday problem, and it was doing its job so efficiently that it was acquired by Microsoft for just $100 million. This app can seamlessly connect to all other major calendar services, making sure to combine all sources adequately so that you do not miss a meeting ever again. It also has social networks integration, meaning that it can look up a person on LinkedIn so that you see the picture and profile page of the people you are having a meeting with. It is simple, beautiful, and it does exactly what it says – and not to mention, it is totally free.

                            14. IFTTT (Android, iOS)

                            IFTTT

                              Repetitive tasks can be easily automatized by this app, which offers almost an endless amount of possibilities that can be done for you. You can create your own custom order, so that every time you open an email app, your Wi-Fi and data packets are turned on. The name might sound strange but it is actually a short for IF This Then That, so the next time you take a picture, it can automatically be uploaded to any cloud service you want, or to your Instagram account, and the amount of triggers and possible options grows every second, ranging from different devices, applications, and services.

                              15. Timeful (iOS, Website)

                              Timeful

                                If you ever wondered what you must do in order to make your schedule more efficient – look no further. Like most apps nowadays, Timeful is designed in such a way as to learn your behavior and offer better solutions that will not only improve your efficiency, but give you more room to relax. It is actually a mix of a calendar app and a to-do list, and based on your habits it suggest new routines that can help you do things faster.

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                                16. Any.DO (Android, iOS)

                                any.do

                                  Lists are all around us and it is only a matter of finding the right one. Any.DO is a solid, minimalistic solutions that is ready for all Android and iOS users to experience, offering everything from the simplest to-dos to lists that you can share with your co-workers and calendar alerts that can be synced with your Google services. It can even automatically turn all your missed calls into a to-do item that you will never forget about.

                                  17. Evernote (Android, iOS, Windows Phone, Website)

                                  Evernote

                                    This app is your next best friend, and your online notepad. It is used to collect everything you visit online, from photos, web pages, different files including PDF and audio clips. It offers quick indexing service, meaning that no matter how much stuff you keep adding to it, you can easily find on every device. With Evernote, you will never again have to make endless list of bookmarks in your browser and you will be able to quickly revisit all the important information. Use a Chrome extension in order to quickly save everything you need, and revisit it later on your smartphone.

                                    18. TripIt (Android, iOS, Website)

                                    Tripit

                                      This app is a must have for anyone who travels a lot. While the initial service is completely free, it also comes with a pro-version that costs $49 a year. You only need to send all travel related emails, such as your confirmations, reservations, and receipts to a special email address where all of this is automatically organized for you into a calendar-like schedule. With a pro version, you can track your plane to see whether it is late, what the weather is like, and it even offers a possibility of finding alternative routes if your primary one becomes cancelled.

                                      19. NotesPlus (iOS, Website)

                                      Notes Plus

                                        For those artistically inclined, having to write down memos on virtual keyboard must be quite a bore. If you prefer an old-fashioned pen and paper approach, this app is as close as it gets to having a real notebook in your hands. It comes with different functionality to automatically turn your writing into text. All actions can be done with a stylus, circling around notes, drawings and text can select it, the only downfall being that there is no free version, and it is currently not available on Android.

                                        20. Google Docs (Android, iOS, Website)

                                        Google Docs

                                          While it is usually not necessary to mention anything made by Google, such as its next-to-perfect email client, or its file-storage service, Google Docs are a whole other story. While Google Docs app was mostly developed as an extension for Google Drive, it is actually a robust platform that not only allows you to seamlessly share files, edit them on different platforms and computers, it is also an excellent collaboration tool. If you find yourself frequently using Microsoft Office, you might want to try and switch to Google’s solution. Not only that it is completely free, but it offers standard integration with all other Google services, such as Google+ and Gmail. Furthermore, it offers the possibility of multiple users editing a single document at the same time, which can be an extremely efficient way of either brainstorming, or finishing up a project at the last minute.

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                                          Ivan Dimitrijevic

                                          Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

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                                          Last Updated on October 20, 2020

                                          How to Stop Procrastinating: 11 Practical Ways for Procrastinators

                                          How to Stop Procrastinating: 11 Practical Ways for Procrastinators

                                          You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

                                          We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

                                          The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

                                          Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

                                          1. Break Your Work into Little Steps

                                          Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

                                          For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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                                          • (1) Research
                                          • (2) Deciding the topic
                                          • (3) Creating the outline
                                          • (4) Drafting the content
                                          • (5) Writing Chapters #1 to #10,
                                          • (6) Revision
                                          • (7) etc.

                                          Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

                                          2. Change Your Environment

                                          Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

                                          One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

                                          3. Create a Detailed Timeline with Specific Deadlines

                                          Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

                                          Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

                                          My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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                                          Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

                                          4. Eliminate Your Procrastination Pit-Stops

                                          If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

                                          Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

                                          I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

                                          5. Hang out with People Who Inspire You to Take Action

                                          I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

                                          Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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                                          As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

                                          6. Get a Buddy

                                          Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

                                          I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

                                          7. Tell Others About Your Goals

                                          This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

                                          For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

                                          8. Seek out Someone Who Has Already Achieved the Outcome

                                          What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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                                          9. Re-Clarify Your Goals

                                          If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

                                          Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

                                          10. Stop Over-Complicating Things

                                          Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

                                          Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

                                          11. Get a Grip and Just Do It

                                          At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

                                          Reality check:

                                          I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future. Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

                                          Bonus: Think Like a Rhino

                                          More Tips for Procrastinators to Start Taking Action

                                          Featured photo credit: Malvestida Magazine via unsplash.com

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