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20 Online and App Resources to Help You Boost and Improve Productivity

20 Online and App Resources to Help You Boost and Improve Productivity

You probably have a smartphone in your hand, or really close by, and somewhere near, your email client is open. You are constantly on the lookout for the newest email, tweet, like, invite or any other kind of notification that can give you the latest info on your current project. Being this busy comes with its own drawbacks, as it can be pretty tiresome which all can lead to a big decrease in productivity.

Because of this, true professionals are constantly trying to find the newest, most effective shortcut that will make their day a bit easier. There are so many different productivity apps that are already available on the market, both for Android, iOS and the still developing Windows Phone. It is important to know how to choose the app that is perfect for you and your needs, and that will suit your style the most. We’ve come up with 20 of the best apps that will definitely help you increase your workplace productivity and facilitate faster workflow.

1. 1Password (Android, iOS, Windows PC, Chrome Extension, Website)

1password

    First and foremost, it is your duty to protect your accounts with a strong password, and use different ones for each account. But this quickly becomes difficult, especially if you are using the internet on a daily basis, simply because there are so many websites, so many account names, and you can easily be fooled into using a single password, and once it is discovered, all your accounts are in danger. 1password is developed with this in mind, and it puts all your passwords into a single place and keeps them secure, furthermore, it offers the possibility of generating extremely difficult random passwords that you will not have to remember. It is available on every platform, making sure that you do not have to think about your passwords ever again. It will automatically sync with your smartphone, and your PC or Mac, so that you have access to your accounts everywhere you go.

    2. Pocket (Android, iOS)

    Pocket

      If you work with social networks, you are constantly intrigued with interesting headlines and funny videos, but it is simply impossible to dedicate your time to reading everything you come in contact with and get your work done at the same time. Because of this, it is best to simply bookmark everything you want to read to watch for later, and this is where Pocket comes into play. It is actually Read It Later which went under a complete service overhaul, which enables you even to save all the interesting stuff for a later viewing, even in offline mode.

      3. Buffer (Android, iOS, Website)

      Buffer

        If your job involves dealing with social networks such as Facebook, Twitter, Google+ or LinkedIn, then you should really try taking advantage of apps like Buffer which will give you total control over when and what you post. You can schedule your future tweets, posts and any other content at a predetermined time, and this app will do the rest. Furthermore, this application will also provide you with detailed metrics on how a particular post is performing, how many clicks, likes, retweets or shares it is getting.  This app is quite simple to use, and you only need to setup your account by connecting it with your other social network profiles. If you want the Business plan, it will cost you $50 and up.

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        4. Google Keep (Android, Chrome Extension, Website)

        Google keep

          With so many note applications it is hard to choose the right one, but when in doubt – trust Google. While this app appeared without any hype, it is characterized by a simple user interface that, like every other Google app, has a deep integration with other services. You can easily create a whole note board and stick anything and everything you want, however you want it, from snippets, checklists but also photos and reminders. It will back everything up on Google Drive, so you don’t ever have to worry about using it.

          5. Mailbox (Android, iOS)

          mailbox

            Mailbox is a simple and minimalistic email client that will help you organize your overcrowded inbox with simple gestures. It currently supports Gmail and iCloud accounts and you can easily swipe messages to archive them or send them to trash, or simply snooze them until later when they will reappear at the top of the list – enabling you to focus on what is important right now. This application also learns about your frequent actions, learning to snooze unimportant conversations, or even automatically muting others.

            6. Quip (Android, iOS)

            Quip

              If you work in a big team that relies a lot on collaborative tools, then you must have heard about Quip. This app creates an interesting mix of integrated messaging and instant group editing of files. With this app you will be able to create, import and share different document types, notes, to-do lists and quickly edit them with everyone on your time. It works well with Dropbox, Google Drive and Evernote, and when you are done you can save your files as universal PDF and other Office formats.

              7. Basecamp (Android, iOS, Website)

              Basecamp

                While a basecamp could be used as a good solution for a whole company, it also offers a possibility for individual use where you can keep track of your current projects or to-do lists, with the possibility of adding documents directly from Google Drive. If you do not want to use Google Drive, it offers its own storage space where you can upload your own files, but for additional space you will need to buy a storage plan. Basecamp is free for individuals and small businesses, but it has a limit on how many active projects you can have at one time, but it offers many different plans that will suit everyone’s pocket.

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                8. Microsoft Office 365 (Android, iOS, Website)

                MS office 365

                  There are those among us that rely on the Microsoft ecosystem, especially you use Windows’ cloud capabilities. With these apps you will be able to access all your Office files on Android and iOS operating systems. While the baseline options are free, if you would like to use cloud capabilities you will need to pay a subscription fee, and even though it might not be the best file editing tool, it is good for heavy Microsoft users.

                  9. Asana (Android, iOS, Website)

                  Asana

                    If you need something to keep you organize, but you find Basecamp lacking, then Asana might just be the thing for you. Not only does it offer a better overview of all your current projects, but it also allow you much greater freedom when creating, editing and assigning tasks, diving them into projects and granulating to-do lists as much as you need. It can totally replace using emails inside your office, and because it is available on your smartphone you will stay in touch with everything you need to know, without missing out on a single update.

                    10. Expensify (Android, iOS, Website)

                    Expensify

                      Working in an environment where you constantly need to track expenses can sometimes be quite tiresome, and there is almost no room for errors. Apps like Expensify can track everything you need, and the best thing – it is completely free. It offers different features, so you can save receipts simply by taking picture of them and the software will automatically analyze them. It can even track mileage with your phone’s GPS so that you can later claim refunds at your office if it was a business trip. All of these things will also be accessible across all platforms and on their website, for your convenience.

                      11. Refresh (iOS, Website)

                      Refresh

                        This app currently available only for iOS, can help you remember who you are meeting, and give you a few insightful facts about them. It has the option of syncing with your Gmail, Facebook, LinkedIn, Twitter and it even promises to incorporate new social networks in near future, so that whenever you have an upcoming meeting, it automatically searches for the people you are about to see, and prepares a detailed report about them. You will be able to see when their birthday is, when you first met, but it can also Google them, and display any latest news articles that they either published or were mentioned in.

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                        12. Google Hangouts (Android, iOS, Website)

                        Google Hangouts

                          With a plethora of different instant messaging services, it is hard to select a single one. You have WhatsApp, Viber and even Facebook’s Messenger app, but Google Hangouts combines all of this, with Google’s other services, video conference calls and other Skype-like capabilities. You are free to use the app free if you need it for simple messaging, and simple video calls but for other voice services you will need to pay per minute, which but at least you will not have to worry about different carriers and you will only need to have a decent internet access.

                          13. Sunrise (Android, iOS)

                          Sunrise

                            It is sometimes easy to forget how important calendar apps really are. Sunrise is one of those simple, yet elegant solutions to an everyday problem, and it was doing its job so efficiently that it was acquired by Microsoft for just $100 million. This app can seamlessly connect to all other major calendar services, making sure to combine all sources adequately so that you do not miss a meeting ever again. It also has social networks integration, meaning that it can look up a person on LinkedIn so that you see the picture and profile page of the people you are having a meeting with. It is simple, beautiful, and it does exactly what it says – and not to mention, it is totally free.

                            14. IFTTT (Android, iOS)

                            IFTTT

                              Repetitive tasks can be easily automatized by this app, which offers almost an endless amount of possibilities that can be done for you. You can create your own custom order, so that every time you open an email app, your Wi-Fi and data packets are turned on. The name might sound strange but it is actually a short for IF This Then That, so the next time you take a picture, it can automatically be uploaded to any cloud service you want, or to your Instagram account, and the amount of triggers and possible options grows every second, ranging from different devices, applications, and services.

                              15. Timeful (iOS, Website)

                              Timeful

                                If you ever wondered what you must do in order to make your schedule more efficient – look no further. Like most apps nowadays, Timeful is designed in such a way as to learn your behavior and offer better solutions that will not only improve your efficiency, but give you more room to relax. It is actually a mix of a calendar app and a to-do list, and based on your habits it suggest new routines that can help you do things faster.

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                                16. Any.DO (Android, iOS)

                                any.do

                                  Lists are all around us and it is only a matter of finding the right one. Any.DO is a solid, minimalistic solutions that is ready for all Android and iOS users to experience, offering everything from the simplest to-dos to lists that you can share with your co-workers and calendar alerts that can be synced with your Google services. It can even automatically turn all your missed calls into a to-do item that you will never forget about.

                                  17. Evernote (Android, iOS, Windows Phone, Website)

                                  Evernote

                                    This app is your next best friend, and your online notepad. It is used to collect everything you visit online, from photos, web pages, different files including PDF and audio clips. It offers quick indexing service, meaning that no matter how much stuff you keep adding to it, you can easily find on every device. With Evernote, you will never again have to make endless list of bookmarks in your browser and you will be able to quickly revisit all the important information. Use a Chrome extension in order to quickly save everything you need, and revisit it later on your smartphone.

                                    18. TripIt (Android, iOS, Website)

                                    Tripit

                                      This app is a must have for anyone who travels a lot. While the initial service is completely free, it also comes with a pro-version that costs $49 a year. You only need to send all travel related emails, such as your confirmations, reservations, and receipts to a special email address where all of this is automatically organized for you into a calendar-like schedule. With a pro version, you can track your plane to see whether it is late, what the weather is like, and it even offers a possibility of finding alternative routes if your primary one becomes cancelled.

                                      19. NotesPlus (iOS, Website)

                                      Notes Plus

                                        For those artistically inclined, having to write down memos on virtual keyboard must be quite a bore. If you prefer an old-fashioned pen and paper approach, this app is as close as it gets to having a real notebook in your hands. It comes with different functionality to automatically turn your writing into text. All actions can be done with a stylus, circling around notes, drawings and text can select it, the only downfall being that there is no free version, and it is currently not available on Android.

                                        20. Google Docs (Android, iOS, Website)

                                        Google Docs

                                          While it is usually not necessary to mention anything made by Google, such as its next-to-perfect email client, or its file-storage service, Google Docs are a whole other story. While Google Docs app was mostly developed as an extension for Google Drive, it is actually a robust platform that not only allows you to seamlessly share files, edit them on different platforms and computers, it is also an excellent collaboration tool. If you find yourself frequently using Microsoft Office, you might want to try and switch to Google’s solution. Not only that it is completely free, but it offers standard integration with all other Google services, such as Google+ and Gmail. Furthermore, it offers the possibility of multiple users editing a single document at the same time, which can be an extremely efficient way of either brainstorming, or finishing up a project at the last minute.

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                                          Ivan Dimitrijevic

                                          Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

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                                          Last Updated on March 23, 2021

                                          Manage Your Energy so You Can Manage Your Time

                                          Manage Your Energy so You Can Manage Your Time

                                          One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

                                          The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

                                          You need more than time management. You need energy management

                                          1. Dispel the idea that you need to be a “morning person” to be productive

                                          How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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                                          I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

                                          I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

                                          2. Determine your “peak hours”

                                          Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

                                          Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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                                          My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

                                          In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

                                          Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

                                          3. Block those high-energy hours

                                          Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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                                          Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

                                          If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

                                          That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

                                          There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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                                          Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

                                          Featured photo credit: Collin Hardy via unsplash.com

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