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20 Awesome DIY Office Organization Ideas That Boost Efficiency

20 Awesome DIY Office Organization Ideas That Boost Efficiency

De-clutter and get organized to boost your efficiency in your home or at work. These awesome DIY ideas are incredibly cost-efficient as well. Most of the ideas take less time than you think to get yourself organized and into a clutter-free space.

1. Stack Mason Jars

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    Hot glue together five ball mason jars as shown. Once dry tip on their side and use for spacious little cubbies for pens, pencils, staples, and other small items.

    2. Binder Clips To De-Tangle Cords

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      Clip binder clips to the side of a desk to hold USB and other cables. Thread through the metal part to keep cords tangle free.

      3. Jelly Jar Storage

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        Remove the desired shelf and place upside down on work surface. Space the lids two inches from another. Screw, nail, or hot glue the lid in place. Return to shelf and screw in jars.

        4. Peg Board

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          Frame a pegboard and hang above the desk to store items. The peg board can hold small items like scissors and tape.

          5. Re-Use An Old Shutter

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            Use to hold pending or paid bills. Or use the top half as the in-box and the bottom half for out bound bills.

            6. Shoe Box Storage

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              Pin together shoe boxes with clips to store light books and papers. If you prefer to be more decorative, cover the shoe boxes in shelf lining or wrapping paper.

              7. Re-Purpose Magazine Holders

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                Attach  new or used magazine holders to a shelf to hold items. Paint or cover with shelf paper to match the room decor.

                8. Re-Purpose Wall Brackets

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                  Re-purposed wall brackets make lovely magazine, envelope, or paper holders. The fancy look will add a touch of class to your office at home or at work.

                  9. Make A Desk

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                    Turn bookcases and an old door into a beautiful desk with plenty of storage. The low bookcases provide plenty of storage to keep the desk clear of clutter.

                    10. Drawer Dividers

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                      Cereal boxes covered in shelf liner or wrapping paper make for great divided storage in a desk drawer. Use an exacto knife to trim the boxes to suit the drawer.

                      11. Hidden Desk

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                        Two bookcases with hinges make for a lovely way to hide a desk. The desk-top is designed to fold up when the desk is ready to close.

                        12. Hanging Storage Bins

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                          These hanging storage bins are made from re-purposed disinfecting wipes containers. Hang near or above your office work station.

                          13. Re-Purpose An Old Window

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                            An old window can receive new life as a storage space for the office. Hang reminders and use the chalkboard for family reminders. The project can be completed in an afternoon.

                            14. Mail Sorter

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                              Create a mail sorter with canvas. Those who sew will really love this idea. There are four categories to store bills or use as an in and out box.

                              15. Wine Rack Organizer

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                                Re-purpose a wine rack into a beautiful organizer for your desk. Place empty cups into the spots that hold the wine. And use the cabinet above to store extra supplies.

                                16. Office In A Chest

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                                  Give a chest new life as a miniature office to store folders and more. The project is quick and easy. And when complete office files and supplies are beautifully hidden.

                                  17. Muffin Tin Storage

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                                    Convert a muffin tin to store odds and ends in a desk drawer.

                                    18. Convert A Wall

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                                      Create a giant ribbon wall. Staple batting and desired fabric to the wall. Use fabric tacks to attach the ribbon. The converted wall will hold papers and much more.

                                      19. Magnetic Knife Racks

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                                        Hang magnetic knife racks vertically to create added storage. Attach hooks for added space.

                                        20. Hang Kitchen Wire Racks

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                                          Kitchen wire racks may also double in the home office for added storage. These may be purchased almost anywhere. Simply look in the kitchen aisle for the racks.

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                                          Last Updated on November 18, 2019

                                          How to Prioritize Right in 10 Minutes and Work 10X Faster

                                          How to Prioritize Right in 10 Minutes and Work 10X Faster

                                          Everyone of my team members has a bucketload of tasks that they need to deal with every working day. On top of that, most of their tasks are either creativity tasks or problem solving tasks.

                                          Despite having loads of tasks to handle, our team is able to stay creative and work towards our goals consistently.

                                          How do we manage that?

                                          I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours over the long term. So, let’s get started with my method on how to prioritize:

                                          The Scales Method – a productivity method I created several years ago.

                                          How to Prioritize with the Scales Method

                                            One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

                                            At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days.

                                            After she listened to my advice – and I introduced her to the Scales Method – she immediately experienced a dramatic rise in productivity, which looked like this:

                                            • She could produce three times more creative ideas for blog articles
                                            • She could publish all her articles on time
                                            • And she could finish all her work on time every day (no more overtime!)

                                            Curious to find out how she did it? Read on for the step-by-step guide:

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                                            1. Set Aside 10 Minutes for Planning

                                            When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

                                            My recommendation is to give yourself a specific time period for planning – but keep it short. Ideally, 10 or 15 minutes. This should be adequate to think about your plan.

                                            Use this time to:

                                            • Look at the big picture.
                                            • Think about the current goal and target that you need/want to achieve.
                                            • Lay out all the tasks you need to do.

                                            2. Align Your Tasks with Your Goal

                                            This is the core component that makes the Scales Method effective.

                                            It works like this:

                                            Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

                                            By cost, I am referring to the effort needed per task (including time, money and other resources). The benefit is how closely the task can contribute to your goal.

                                              To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

                                              Low Cost + High Benefit

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                                              Do these tasks first because they’re the simple ones to complete, yet help you get closer to your goal.

                                              Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

                                              High Cost + High Benefit

                                              Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete. And then re-evaluate these small tasks and set their correct priority level.

                                              Imagine if you were asked to write a product launch plan for a new diary-free protein powder supplement. Instead of trying to write the plan in one sitting – aim to write the different sections at different times (e.g., spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

                                              Low Cost + Low Benefit

                                              This combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kind of tasks in between valuable tasks as a useful break.

                                              These are probably necessary tasks (e.g., routine tasks like checking emails) but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

                                              High Cost + Low Benefit

                                              Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

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                                              For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there they can make this process instant and seamless.

                                              Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

                                                After listening to my advice, she broke down the High cost+ High benefit task into smaller ones. Her tasks then looked like this (in order of priority):

                                                  And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only – thereby significantly lowering the associated time cost.

                                                  Bonus Tip: Tackling Tasks with Deadlines

                                                  Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on which tasks would help you to achieve more (in terms of achieving your goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be deadlines set by external parties such as managers and agencies.

                                                  What to do in these cases?

                                                  Well, I suggest that after considering the importance and values of your current tasks, align the list with the deadlines and adjust the priorities accordingly.

                                                  For example, let’s dip into the editor’s world again.

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                                                  Some of the articles she edited needed to be published by specific dates. The Scales Method allows for this, and in this case, her amended task list would look something like this:

                                                    Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to order them in lists of priority.

                                                    The Scales Method Is Different from Anything Else You’ve Tried

                                                    By adopting the Scales Method, you’ll begin to correctly prioritize your work, and most importantly – boost your productivity by up to 10 times!

                                                    And unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefits. My method will also help you to take follow-up action based on different cost and benefits combinations.

                                                    Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be super-easy to put your tasks into a priority list. All that remains, is that you kick off your next working day by following your new list.

                                                    Trust me, once you begin using the Scales Method – you’ll never want to go back to your old ways of working.

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                                                    Featured photo credit: Vector Stock via vectorstock.com

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