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Last Updated on September 4, 2019

15 Ways To Stay Focused At Work

15 Ways To Stay Focused At Work

You’re bent on finishing the work at hand, and suddenly something comes up. You don’t give thought to how pressing any distraction is — you just give it attention. Five minutes, ten minutes., and even an hour sometimes… When you get back to work — boom — you’ve no idea where you left off or why you couldn’t get your mind and heart into it…

Ring a bell to you? You’re not alone.

When you can’t stay focused at work and are become less productive, your valuable time and effort is gone forever. And there goes your momentum and peak of creativity.

Because there’s no chance of shutting out the world while you’re busy, the decision to stay focused at work is in your hands. It’s about finding the right techniques, knowing your priorities, and sticking to them.

Stuck for ideas? Well, here are 15 ways to stay focused at work:

1. Always Find the Fun in What You Do

Any meaningful task or routine takes a large part of one’s focus. Before starting anything, ask yourself why you should do it. With your answer, there will be that output you so desire — and so you value the task.

Then, find ways for the task to become fun, like allowing your creativity and imagination to play in the process. Don’t stick within borders of “approved” output; have your options opened for new, fun ideas.

When you make something you can call your own, you’re more likely to stay focused at work.

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2. Choose a Great Chair-And-Table Combo

Many people find working physically strenuous even if it’s done seated most of the time.

Don’t lose precious time and be distracted with discomfort. Get a really good chair with great back support; make sure your desk or worktable is well-structured as well. That way you can work for many hours and not find your body and eyes getting strained.

3. Get Your Work Station Organized

Too much stuff within arms’ reach or atop your desk can prove to be really distracting. To stay focused at work, only have the things you need neatly piled on your desk — put the rest away properly, like in a desk drawer or shelves. Have an area for food and drinks, your bag or purse, and other personal items. But have them within reach so you can just grab a drink without losing focus on what you’re doing.

Take a look at these 15 Best Organizing Tips For Office Organization and Getting More Done for inspiration.

4. Make Your Computer Distraction-Free

This is very important for people who always work on their computers. Put in just one folder all files related to each project or task. Then ensure your computer is always virus-free to saved you the hassle of checks and repairs. Instances such as these cause stress and will wane your interest to finish the tasks.

5. Have Enough Water Nearby

Drinking water isn’t only healthy, it refreshes you as well. Once you feel the first sign of fatigue or hunger, a glass of water can push them away. Then you can finish what you’re doing and rest at a later time.

Besides, not all stomach rumblings are signs of hunger, and drinking a glass of water usually deals with it.

Just make sure you have water within arms’ reach. That way you stay focused at work instead of walking to the water station — and becoming prey to distractions!

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6. Bring in the Healthy Snacks

Like having water close by, the food that could settle a grumbling stomach must always be at hand. For the same reason of having 90% of your attention at work, eating within your workspace area will not expose you to unrelated activities.

Also make sure your snacks within arms reach are healthy so you can stay energetic: 25 Healthy Snacks for Work: Decrease Hunger and Increase Productivity 

7. Make a Daily “To-Do” List and Keep It Nearby

It’s always helpful when you have your list of tasks beside your computer, at any conspicuous place in the work area, or in an accessible app. Here you can learn The Right Way to Make a To Do List and Get Things Done.

Cross out the “done” tasks when you’ve completed them, and you will have a sense of accomplishment and feel satisfied.

8. Prioritize Tasks

The first hour at work is where most people are productive. This is because all energies are yet to be spent. So To Be More Productive, Never Do This To Start Your Morning.

Put all the taxing, difficult and challenging tasks on your agenda during the first hour. Follow these with the less pressing work, and then end with those routine tasks that you find boring.

Such methods makes you stay focused at work, without spending precious time on doing tasks you don’t like. Do this and you won’t be stressed with important projects at the end of the workday.

9. Let Others Know of Your Strict Personal Policies

If you’re bent on making your personal working system work, let others know it. Chances are, you’d be left alone on the hours where you’re focused on the really big, important work.

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When people at work know you’re on your “free time”, they will pose questions and talk during such periods. Unless there’s a very urgent matter at hand, they’ll leave you at work. After all, they want the same.

10. Be Unreachable, Busy, Away…Or “Invisible”

Not all calls are about your apartment being burglarized, or a loved one being in precarious situation. So turn off your mobile phone to silent mode during hours where you really need all attention on your work. You can also opt to activate the voicemail service.

As for instant messaging, set the status to indicate you’re “busy” or stay “invisible” while you work. If you still get IMs, then just turn the notification or program off. Turn it on later when your current task isn’t as pressing.

11. Stay Away from the Social Media

These sites aren’t meant to be checked all the time. So discipline yourself to log in only when you have extra minutes free.

There’s a strong tendency that you’ll stay much longer than planned because something new, interesting and perky always comes with most social networking sites. Not only will it defeat your purpose of staying focused at work, but there’s plenty of information there that could get your mind unnecessarily perturbed — like a friend’s status about her heartbreak, or someone from work getting a raise.

12. Organize Your Emails

Another really stressful and distracting activity is email. Let’s face it: You get a lot. Likely a heavy mix of personal and work correspondence, promos and updates from your sites, and undoubtedly, spam.

One good way to avoid this is to have a separate email address for work and one for your personal email. Have them both powered to filter all emails. Once you have free time on hand, check emails again and unsubscribe from senders who you could live without. Then, organize the emails you’d attend to later. Delete the rest.

Finally, check your emails only when you’re done with the most important task of the day. Make sure you limit your email time as well.

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13. Redesign Your Phone Use

Phones are meant for important concerns, chats about the previous night’s date are meant for long lunch breaks. Observing such rule would help you stay focused at work.

You could also request your workmates to inform your callers you’d get back to them at a later time instead of always tapping your back or shouting out that you’ve got a call at any time. Once you’re done with work, call back the earlier callers and explain your situation briefly. In the next two minutes, ask about their concern, note it down and tell them you’d call them back for their needed action. Prepare and write all their needed details, bearing in mind their possible follow-up thoughts on the matter. Then, call them back and always limit the phone conversation to less than three minutes.

14. Put on the Headphones

In most offices, there are various sources of sounds that can prove distracting — like the floor polisher, the mail cart, workmates talking, phones ringing, and sounds of things dropped on the floor. Protect yourself with headphones so you can stay focused at work. The headphones will ward off surprising sounds — and those that get your mind wandering.

15. Choose Suitable Music

The point of having music in the background while you’re working is to provide ease and inspiration. For some, listening to music pumps up their adrenaline so they can work with greater energy.

But not all kinds of music are pleasant for everyone — and some are not suited for one’s mood. So organize your music library accordingly.

Apart from helping you stay focused at work, no distractions should take place. There’s nothing more jarring than suddenly hearing loud, heavy metal screaming after some relaxing jazz music.

If you want some ideas for the kind of music to listen to, check out this Productivity Music for Focus (Recommended Playlists).

Bottom Line

Just remember — you are surrounded by events and people at work that could cut off your momentum. You can help keep these at bay and stay focused at work with any of the 15 great ways mentioned above.

More About Work Productivity

Featured photo credit: ROOM via unsplash.com

More by this author

Arina Nikitina

The author of "Real Goal Getting guide" and she is on a mission to help people achieve goals, and keep focused and motivated.

15 Ways To Stay Focused At Work One of the Best Goal Setting Exercises 11 Things Overachievers Do Differently How to Turn Yourself Into A Powerful Leader 21 Counter-Intuitive Break Ideas to Boost Your Productivity at Work

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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