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14 Awesome Hacks Shared By A Startup CEO That Will Super Boost Your Productivity

14 Awesome Hacks Shared By A Startup CEO That Will Super Boost Your Productivity

Want to super boost your productivity? Read on to find out what Matt DeCelles, the co-founder/partner of William Painter, has shared his favorite productivity hacks and tools in Quora.

First off, it’s a 2 step process – prioritization stage and execution stage.

Prioritization Stage

1. Prioritize the most important tasks

Prioritize the most important tasks you need to get done (often the one you are putting off). It is critical to set objectives before working. A great book on this topic is Eat That Frog.

2. Use Trello.com to map out all of the tasks of the company

This gives a macro view of what’s going on and allows you to delegate tasks that may better be completed by another person. AgileZen.comAsana.com and kanbanflow.com are other great Task Management options. Delegation can be one of your best productivity tools!

trello

    3. Delegate (LIKE A BOSS)

    When you enjoy what you do, you will find yourself being much more productive. If you really suck at doing something, chances are there is someone out there that can probably do it for less than $5/hr. Check out Fiverr.comUpwork and ODesk.com etc etc… Slow clap it out for globalization.

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    fiverr

      4. Use a whiteboard to list all of the tasks that are yours to accomplish

      After looking at Trello and delegating out tasks, I put mine on a white board. Usually this is 10-15 tasks.

      *You could also use Evernote or a notepad, but i prefer the whiteboard.

      whiteboard

        5. Use a post-it note to record the 3 most important things

        Use a post-it note to record the 3 most important things you can do on that particular day. The post-it note is beneficial because it has a size constraint.

        post it

          Okay now it comes the fun part.

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          Execution Stage

          6. Set iPhone in Do Not Disturb Mode

          It’s a new feature in iOS 6 that turns off vibrate and all sounds.

          iphone

            6.5 Set Mac in Do Not Disturb Mode (OSX Mountain Lion)

            Pull out the Notification Center on the Mac and scroll up. There is a hidden switch that allows you to shut off Alerts and Banners.

            *Notifications resume automatically the next day in case you forget to turn it back on.

            alert

              7. Remove temptations with Self Control

              SelfControl is a tool that blocks websites you have listed as distracting for a set period of time. Once you set it, there is no way to shut it off until the time expires…which makes you feel like an addict going through withdrawals.  As you notice distractions, be sure to add them to your blacklist.

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              selfcontrol1
                self control

                  8. Use Rescue Time to track your productivity

                  Install RescueTime on your computer and it measures how much time you spend doing particular activities. You then designate whether those activities are productive or not.  It also emails you with a productivity summary for the week.  This will show how much time you spend on Facebook or Youtube per week.

                  *This only needs to be installed once.

                  rescue time

                    9. Use Toggl to track individual task time

                    Start a task and start the timer. It’s shocking to look back on your day and see that it took 10 minutes to send one email etc.
                    *Note* I am not recommending using Toggl all day everyday as it requires too much work and dedication. Use it occasionally to get a picture of where your day goes, both online and offline. It will be eye opening…I promise.

                    toggl

                      10. Take a break when you are not being productive anymore

                      For me I have a really short attention span, and I notice a significant fall off in productivity after about an hour or so of work. Take a break. Go for a walk, do something else. etc…. then get back to work!

                      take a break

                        11. Listen to music

                        Not all music is the same when it comes to being productive. Try out different genres of music and see what works for you. *For me I like music with very few lyrics and has a repetitive beat that gets me almost in a productive trance.

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                        music

                          12. Use VIP Inbox on iOS 6

                          Set up your VIPs (be very selective) and only check those emails. Batch the rest.

                          mailbox

                            13. Batch Your Email (When people are unlikely to respond right away)

                            Email is one of the biggest time wasters. Stay away unless it is absolutely critical to your previously set objectives.

                            Remember that the more emails you send throughout the day, the more you receive. It’s a vicious cycle. 

                            *I batch emails at night or early in the morning when people are less likely to respond right away. It is amazing how fast you can blow through a few hundred emails when you are not replying to instant responses and can move on to other tasks.

                            cycle

                              14. Add “sent from my iPhone” to all email accounts signatures.

                              This way people don’t get upset with you for keeping your emails brief and getting right to the point.

                              sent from iphone

                                Featured photo credit: Businessman adjusting his tie – closeup shot via shutterstock.com

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                                Anna Chui

                                Anna is a communication expert and a life enthusiast. She's the editor of Lifehack and loves to write about love, life, and passion.

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                                Last Updated on October 16, 2018

                                You’ll Only Live Your Best Life Once You Step Out

                                You’ll Only Live Your Best Life Once You Step Out

                                Fear is a valuable thing. It keeps people safe and encourages caution when caution is due. But Fear can also be a limiting factor because not everything you’re afraid of should really be feared.

                                Have you ever been faced with a situation where you were afraid of making a decision, making a change or taking a risk?

                                Did you end up taking that risk or making that decision? Or, did you just stay put and left things as they were? If you did, are you happy with how things have turned out?

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                                It’s in our nature to like feeling safe–to be in comfort and away from danger. This has always been the case since the beginning of time, when the first humans only knew how to prioritize survival. Even today, many still choose to play it safe and avoid taking risks or taking leaps of faith when it comes to their choices in life.

                                The Realist and the Dreamer

                                To put it simply, there are two kinds of people: the realists and the dreamers. The realists are the logical and cautious type of individuals who always think and weigh out the pros and cons before making any decisions–especially the big, life changing ones. Whether it was deciding on what to major in at University, what career path to take, whether or not to purchase that house or car, to go on that holiday, or to splurge on that new watch, the realist thinks long and hard before making a decision, if they even decide. Realists stick to the “what’s next?” plan for the future and may not abstractly consider different possibilities for where life can lead. This is usually because of the confidence they have already devoted to an accepted plan.

                                Realists have dreams too, but these are more so rooted in ambition, drive and determination. They are goals that have been enumerated for some time. Realists understand that progress requires more than ambition and drive, but also, connections. They feel that life is never worry-free because of survival, responsibility and…paying a rent or a mortgage. As a result, they tend to make safe choices and stick to their comfort of knowing what’s best for themselves.

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                                Now let’s look at the dreamers. The dreamers are well, dreamers. They have big lofty ambitions, are risk takers, sometimes over impulsive, but they often always challenge the norms of society and dare to think outside the box. This is not to say that they do not have plans or a path that they want to follow. But they are more likely to change the course of their journey through time, experience and by following their heart.

                                Dreamers derive their inspiration from within. No one else’s perspectives weigh in greatly enough to shift a dreamer’s drive. Dreamers don’t allow their fears to consume them. They may fail from time to time, but they never give up on life or love.

                                Embrace Fear

                                So which of the two do you think you are? And is one better than the other? In life, balance is always key. I’m sure you would have heard the saying: “everything in moderation”. Likewise, being a realist isn’t any better than being a dreamer. Both come with their challenges. But what I do know, is that no matter where you are in life, fear should always be seen as a way of pushing you towards becoming a better you.

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                                Stepping outside of your comfort zone is a type of fear that should be embraced. If you see yourself as a dreamer, then great! Chances are, stepping out of your comfort zone isn’t new to you. Whether it’s deciding to drop out of University to start your own business, moving to a new country on your own, taking that step to ask someone out on a date despite thinking they’re way out of your league, or deciding to quit your high paying job of 10 years to become a DJ. You chose to do that because you knew that you would most likely regret the ‘what ifs’ more than the mistakes (if any) of those decisions.

                                But if you’ve always been more of a cautious individual (nearing towards being a realist), then I hope you’ll give more thought to embracing the act of stepping out more! Of course, that doesn’t mean you have to start making hasty or bold decisions such as the ones mentioned. It just means opening your mind to the acceptance that stepping out of your comfort zone isn’t a bad thing, it’s not something to be hesitant or afraid of.

                                Managing Fear

                                In times of stress or discomfort, remember that some of the best things happen when you’re afraid or put in an uncomfortable situation. These experiences can both challenge you and help you grow. Commit to giving the situation a try with your best effort, and keep expectations low to reduce additional pressure. Living outside of one’s comfort zone is by definition uncomfortable. Therefore, the best habit you can foster within yourself is the practice of becoming familiar with discomfort.

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                                You may be at a crossroad in life and feeling undecided about something, or you may feel like you’re not happy with where you’re at right now. It could be a job that you’re not happy with, a relationship you’re not happy in, or even just knowing that you’re too comfortable with where you’re at that you don’t feel challenged. All of this uncertainty can be traced back to your intentions. What is it that you want? What is it that you’re looking for?

                                So, What Are You Looking For?

                                If you feel like you’re stuck in a rut or know that you need some sort of change, but you’re just not sure how to take that step towards the change, why not subscribe to our newsletter? Our daily inspiration will help you embark on a journey, and will allow you to find that light at the end of the tunnel you’re searching for.

                                At Lifehack, we’re dedicated to helping you find the ideal solutions to your problems, and with over 15 years of experience in coaching, we have condensed our knowledge and practices into a highly effective transformational model that you can use to not only help you out of your rut, but to also help you find new and bigger meaning to your life.

                                Stepping out of your comfort zone isn’t always the easiest, but we’re here to make it easier for you to realize your true potential. The time to act is now!

                                Featured photo credit: Maher El Aridi via unsplash.com

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