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14 Awesome Hacks Shared By A Startup CEO That Will Super Boost Your Productivity

14 Awesome Hacks Shared By A Startup CEO That Will Super Boost Your Productivity

Want to super boost your productivity? Read on to find out what Matt DeCelles, the co-founder/partner of William Painter, has shared his favorite productivity hacks and tools in Quora.

First off, it’s a 2 step process – prioritization stage and execution stage.

Prioritization Stage

1. Prioritize the most important tasks

Prioritize the most important tasks you need to get done (often the one you are putting off). It is critical to set objectives before working. A great book on this topic is Eat That Frog.

2. Use Trello.com to map out all of the tasks of the company

This gives a macro view of what’s going on and allows you to delegate tasks that may better be completed by another person. AgileZen.comAsana.com and kanbanflow.com are other great Task Management options. Delegation can be one of your best productivity tools!

trello

    3. Delegate (LIKE A BOSS)

    When you enjoy what you do, you will find yourself being much more productive. If you really suck at doing something, chances are there is someone out there that can probably do it for less than $5/hr. Check out Fiverr.comUpwork and ODesk.com etc etc… Slow clap it out for globalization.

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    fiverr

      4. Use a whiteboard to list all of the tasks that are yours to accomplish

      After looking at Trello and delegating out tasks, I put mine on a white board. Usually this is 10-15 tasks.

      *You could also use Evernote or a notepad, but i prefer the whiteboard.

      whiteboard

        5. Use a post-it note to record the 3 most important things

        Use a post-it note to record the 3 most important things you can do on that particular day. The post-it note is beneficial because it has a size constraint.

        post it

          Okay now it comes the fun part.

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          Execution Stage

          6. Set iPhone in Do Not Disturb Mode

          It’s a new feature in iOS 6 that turns off vibrate and all sounds.

          iphone

            6.5 Set Mac in Do Not Disturb Mode (OSX Mountain Lion)

            Pull out the Notification Center on the Mac and scroll up. There is a hidden switch that allows you to shut off Alerts and Banners.

            *Notifications resume automatically the next day in case you forget to turn it back on.

            alert

              7. Remove temptations with Self Control

              SelfControl is a tool that blocks websites you have listed as distracting for a set period of time. Once you set it, there is no way to shut it off until the time expires…which makes you feel like an addict going through withdrawals.  As you notice distractions, be sure to add them to your blacklist.

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              selfcontrol1
                self control

                  8. Use Rescue Time to track your productivity

                  Install RescueTime on your computer and it measures how much time you spend doing particular activities. You then designate whether those activities are productive or not.  It also emails you with a productivity summary for the week.  This will show how much time you spend on Facebook or Youtube per week.

                  *This only needs to be installed once.

                  rescue time

                    9. Use Toggl to track individual task time

                    Start a task and start the timer. It’s shocking to look back on your day and see that it took 10 minutes to send one email etc.
                    *Note* I am not recommending using Toggl all day everyday as it requires too much work and dedication. Use it occasionally to get a picture of where your day goes, both online and offline. It will be eye opening…I promise.

                    toggl

                      10. Take a break when you are not being productive anymore

                      For me I have a really short attention span, and I notice a significant fall off in productivity after about an hour or so of work. Take a break. Go for a walk, do something else. etc…. then get back to work!

                      take a break

                        11. Listen to music

                        Not all music is the same when it comes to being productive. Try out different genres of music and see what works for you. *For me I like music with very few lyrics and has a repetitive beat that gets me almost in a productive trance.

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                        music

                          12. Use VIP Inbox on iOS 6

                          Set up your VIPs (be very selective) and only check those emails. Batch the rest.

                          mailbox

                            13. Batch Your Email (When people are unlikely to respond right away)

                            Email is one of the biggest time wasters. Stay away unless it is absolutely critical to your previously set objectives.

                            Remember that the more emails you send throughout the day, the more you receive. It’s a vicious cycle. 

                            *I batch emails at night or early in the morning when people are less likely to respond right away. It is amazing how fast you can blow through a few hundred emails when you are not replying to instant responses and can move on to other tasks.

                            cycle

                              14. Add “sent from my iPhone” to all email accounts signatures.

                              This way people don’t get upset with you for keeping your emails brief and getting right to the point.

                              sent from iphone

                                Featured photo credit: Businessman adjusting his tie – closeup shot via shutterstock.com

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                                Anna Chui

                                Anna is a communication expert and a life enthusiast. She's the editor of Lifehack and loves to write about love, life, and passion.

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                                Last Updated on August 16, 2019

                                10 Best Calendar Apps to Stay on Track in 2019

                                10 Best Calendar Apps to Stay on Track in 2019

                                The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                                Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                                Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                                In this article, we are going to check out the best calendars apps to help you stay organized.

                                1. Cal Calendar

                                  Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

                                  The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

                                  Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                                  Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                                  What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                                  Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                                  Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                                  Available for iOS and Android

                                  2. Google Calendar

                                    Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                                    Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                                    Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                                    The program is super easy and will not cost a dime for you. It is a good thing, right?

                                    Available for iOS and Android

                                    3. Jorte Calendar

                                      Jorte Calendar is one of the most popular calendar applications in the Google Play store.

                                      The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

                                      Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

                                      For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

                                      A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

                                      Available for iOS and Android

                                      4. Business Calendar

                                        Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                                        The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                                        You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                                        The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                                        Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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                                        Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

                                        Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                                        A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                                        Available for Android

                                        5. aCalendar

                                          aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                          Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                          Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                          When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                          Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                          The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                                          The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                          Available for Android

                                          6. DigiCal Calendar

                                            DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                            With this calendar application, you can synchronize all your calendars and view them in different ways.

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                                            Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                            The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                            Available for Android

                                            7. SolCalendar

                                              SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                              The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                              Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                              Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                              Available for Android

                                              8. Calendar

                                                Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                                                A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                                                Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                                                Available for Desktop, iOS and Android

                                                9. Today Calendar

                                                  Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                                  The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                                  If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                                  Available for Android

                                                  10. Calendar Widget: Month

                                                    Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                                                    Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                                                    The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                                                    This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                                                    If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                                                    At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                                                    Available for Android

                                                    Our Verdict

                                                    Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                                                    Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                                    Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                                    The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                                                    More Productivity Apps

                                                    Featured photo credit: Unsplash via unsplash.com

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