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14 Awesome Hacks Shared By A Startup CEO That Will Super Boost Your Productivity

14 Awesome Hacks Shared By A Startup CEO That Will Super Boost Your Productivity

Want to super boost your productivity? Read on to find out what Matt DeCelles, the co-founder/partner of William Painter, has shared his favorite productivity hacks and tools in Quora.

First off, it’s a 2 step process – prioritization stage and execution stage.

Prioritization Stage

1. Prioritize the most important tasks

Prioritize the most important tasks you need to get done (often the one you are putting off). It is critical to set objectives before working. A great book on this topic is Eat That Frog.

2. Use Trello.com to map out all of the tasks of the company

This gives a macro view of what’s going on and allows you to delegate tasks that may better be completed by another person. AgileZen.comAsana.com and kanbanflow.com are other great Task Management options. Delegation can be one of your best productivity tools!

trello

    3. Delegate (LIKE A BOSS)

    When you enjoy what you do, you will find yourself being much more productive. If you really suck at doing something, chances are there is someone out there that can probably do it for less than $5/hr. Check out Fiverr.comUpwork and ODesk.com etc etc… Slow clap it out for globalization.

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    fiverr

      4. Use a whiteboard to list all of the tasks that are yours to accomplish

      After looking at Trello and delegating out tasks, I put mine on a white board. Usually this is 10-15 tasks.

      *You could also use Evernote or a notepad, but i prefer the whiteboard.

      whiteboard

        5. Use a post-it note to record the 3 most important things

        Use a post-it note to record the 3 most important things you can do on that particular day. The post-it note is beneficial because it has a size constraint.

        post it

          Okay now it comes the fun part.

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          Execution Stage

          6. Set iPhone in Do Not Disturb Mode

          It’s a new feature in iOS 6 that turns off vibrate and all sounds.

          iphone

            6.5 Set Mac in Do Not Disturb Mode (OSX Mountain Lion)

            Pull out the Notification Center on the Mac and scroll up. There is a hidden switch that allows you to shut off Alerts and Banners.

            *Notifications resume automatically the next day in case you forget to turn it back on.

            alert

              7. Remove temptations with Self Control

              SelfControl is a tool that blocks websites you have listed as distracting for a set period of time. Once you set it, there is no way to shut it off until the time expires…which makes you feel like an addict going through withdrawals.  As you notice distractions, be sure to add them to your blacklist.

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              selfcontrol1
                self control

                  8. Use Rescue Time to track your productivity

                  Install RescueTime on your computer and it measures how much time you spend doing particular activities. You then designate whether those activities are productive or not.  It also emails you with a productivity summary for the week.  This will show how much time you spend on Facebook or Youtube per week.

                  *This only needs to be installed once.

                  rescue time

                    9. Use Toggl to track individual task time

                    Start a task and start the timer. It’s shocking to look back on your day and see that it took 10 minutes to send one email etc.
                    *Note* I am not recommending using Toggl all day everyday as it requires too much work and dedication. Use it occasionally to get a picture of where your day goes, both online and offline. It will be eye opening…I promise.

                    toggl

                      10. Take a break when you are not being productive anymore

                      For me I have a really short attention span, and I notice a significant fall off in productivity after about an hour or so of work. Take a break. Go for a walk, do something else. etc…. then get back to work!

                      take a break

                        11. Listen to music

                        Not all music is the same when it comes to being productive. Try out different genres of music and see what works for you. *For me I like music with very few lyrics and has a repetitive beat that gets me almost in a productive trance.

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                        music

                          12. Use VIP Inbox on iOS 6

                          Set up your VIPs (be very selective) and only check those emails. Batch the rest.

                          mailbox

                            13. Batch Your Email (When people are unlikely to respond right away)

                            Email is one of the biggest time wasters. Stay away unless it is absolutely critical to your previously set objectives.

                            Remember that the more emails you send throughout the day, the more you receive. It’s a vicious cycle. 

                            *I batch emails at night or early in the morning when people are less likely to respond right away. It is amazing how fast you can blow through a few hundred emails when you are not replying to instant responses and can move on to other tasks.

                            cycle

                              14. Add “sent from my iPhone” to all email accounts signatures.

                              This way people don’t get upset with you for keeping your emails brief and getting right to the point.

                              sent from iphone

                                Featured photo credit: Businessman adjusting his tie – closeup shot via shutterstock.com

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                                Anna Chui

                                Anna is the Chief Editor and Content Strategist of Lifehack. She's also a communication expert who shares tips on motivation and relationships.

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                                Last Updated on May 7, 2021

                                Productivity Boost: How to start your day at 5:00 AM

                                Productivity Boost: How to start your day at 5:00 AM

                                I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

                                Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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                                Relocate your alarm clock.

                                Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

                                Scrap the snooze.

                                The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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                                Change up your buzzer

                                If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

                                Make a puzzle

                                If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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                                Get into a routine

                                Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

                                Have a reason

                                Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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                                As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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