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12 Ways to Upgrade Your Weekly Review

12 Ways to Upgrade Your Weekly Review
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    Fans of GTD will already be familiar with the weekly review. Weekly reviews are designed to give you uninterrupted thinking time each week. Instead of tackling the big questions of your life between coffee breaks and morning commutes, you can set aside time to do a review.

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    Weekly reviews are a great concept and I’ve used them faithfully for the past few years. But I’ve found just setting aside time to review isn’t enough. Without any structure for your review, these weekly sessions don’t accomplish much. Random musings of the week aren’t as useful as specific ideas for tackling the next seven days.

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    What Are Your Mental Bottlenecks?

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    A bottleneck is a term used to refer to the limiting step in a process. If you have enough fabric to make 200 shirts, but only enough buttons to make 20, the button sewing is your bottleneck. Mental bottlenecks occur when a lack of ideas or planning keep you from doing your best. Overspending because you didn’t plan out a budget or wasting work time because you didn’t organize your week are both examples of mental bottlenecks.

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    Weekly reviews can help you overcome mental bottlenecks. With a structured review you can prevent wasting time and energy in the week ahead.

    Weekly Review Tips

    Here are some ways you can upgrade your review to overcome mental bottlenecks:

    1. Time Off Review. Carve out when your downtime will be during the week. By deciding when your time off will be first, you prevent work from expanding to fill your entire week. Don’t let your energy levels get down so low that you can only function on caffeine and adrenaline. Try to pick a day where you won’t work on major projects, and move your work to morning hours instead of in the evening.
    2. Weekly To-Do. Write a list of all the tasks you want to accomplish in the next week. A weekly to-do allows you to squeeze in activities that don’t scream with urgency, but have long-term importance. Weekly to-dos also help set the pacing for your week so you can see how much work you need to split up for each day.
    3. Goal Review. Go through any written goals you have and write out what you did to work on them in the past week. Spending time to carefully review your goals each week can help you stay aligned.
    4. Optimization Review. When you use a traditional goal setting + to-do list approach, every activity becomes either a multi-month project or a short task. Weekly optimizations help you find the middle ground. Brainstorm a list of short projects that would take less than a week, but could have long-term significance. Then pick one of these short projects to work on next week.
    5. Expenses Review. Tally up all of your expenses for the past week and compare this to your monthly budget. Keeping track of your spending on a weekly basis can make for easier purchasing decisions later. If you know you’re going over the amount you wanted to spend, you’ll know to cut back on non-essentials in the following week.
    6. Habit Review. I have several habits that I do my best to run each week. Exercising, waking up early, staying organized and batching my internet usage are just a few. Reviewing these habits can help you pinpoint possible trouble spots before they start. If you’ve missed a few days from the gym, you can make a point of going next week so your habit stays conditioned. Habit reviews can also help in deciding what new habits you might like to change in the future.
    7. Learning Review. What books did you read this week? Doing a quick review of the major ideas you’ve picked up in the last week can help in two ways. First, it can help you anchor in that knowledge. Second, it can help you see how much you are learning. If you read little in the last week, you can set aside more time to read in the following week.
    8. Social Review. What social activities will you be doing in the upcoming week? A lot of social events are spontaneous, but knowing when you want to visit with friends or family can make organizing your work easier. If you know about an event ahead of time, it can help schedule your work to avoid conflicts later.
    9. Entertainment Review. Beyond just work, what fun and interesting things would you like to do next week. Boredom is usually a lack of planning. By picking out potentially interesting activities for the next week, you already have a list of things to do when you get some free time.
    10. Dietary Review. Track everything you eat for a week. Measuring everything is a lot of work to do all the time. But occasionally doing a weekly dietary review can help you see exactly what you’re eating. It’s easy to delude yourself that you are “mostly healthy”, until you track the numbers and see a lot of junk.
    11. Character Review. What did you do last week that went outside your comfort zone? If you keep drawing blanks to that question week after week, you’re stagnating. Decide to do something that will make you uncomfortable next week.
    12. Productivity Review. What system of lists, calendars and schedulers are you using? Going over your productivity system can help you find holes where information is slipping out. A regular review can also point out places where you are keeping lists and folders that go unused. Reviewing your system keeps your life simple and stress-free.

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    Scott H Young

    Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

    How to Motivate Yourself: 13 Simple Ways to Try Now How to Cultivate Continuous Learning to Stay Competitive 22 Tips for Effective Deadlines 18 Tricks to Make New Habits Stick 18 Tips for Killer Presentations

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    Last Updated on January 24, 2020

    10 Good Habits To Have in Life To Be More Successful

    10 Good Habits To Have in Life To Be More Successful

    Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

    Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

    Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

    • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
    • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
    • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

    Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

    Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

    Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

    That’s why I would share 10 good habits to have to be more successful in life.

    1. Begin Your Day with Meditation

    I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

    Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

    Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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    2. Be Grateful for What You Have

    Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

    Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

    “I say one thing I’m grateful for each day when I sit down to eat dinner.”

    3. Smile

    Can you pause and smile before you continue reading this?

    Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

    Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

    Can you smile again?

    4. Start Your Day with a Healthy Breakfast

    Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

    If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

    This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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    Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

    5. Exercise Daily

    One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

    Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

    ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

    He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

    6. Manage Your Time as You Manage Your Finance

    Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

    Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme:[5]

    • Monday – Management
    • Tuesdays – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

    7. Set Daily Goals with Intentions

    Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    Be intentional about your daily goals!

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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    Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

    “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest with All Prudence

    I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    10. Budget and Track Your Spendings

    Benjamin Franklin warned of taking the precaution of little expenses. He said,

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

    The Bottom Line

    Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

    More About Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

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    Reference

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