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12 Ways to Upgrade Your Weekly Review

12 Ways to Upgrade Your Weekly Review
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    Fans of GTD will already be familiar with the weekly review. Weekly reviews are designed to give you uninterrupted thinking time each week. Instead of tackling the big questions of your life between coffee breaks and morning commutes, you can set aside time to do a review.

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    Weekly reviews are a great concept and I’ve used them faithfully for the past few years. But I’ve found just setting aside time to review isn’t enough. Without any structure for your review, these weekly sessions don’t accomplish much. Random musings of the week aren’t as useful as specific ideas for tackling the next seven days.

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    What Are Your Mental Bottlenecks?

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    A bottleneck is a term used to refer to the limiting step in a process. If you have enough fabric to make 200 shirts, but only enough buttons to make 20, the button sewing is your bottleneck. Mental bottlenecks occur when a lack of ideas or planning keep you from doing your best. Overspending because you didn’t plan out a budget or wasting work time because you didn’t organize your week are both examples of mental bottlenecks.

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    Weekly reviews can help you overcome mental bottlenecks. With a structured review you can prevent wasting time and energy in the week ahead.

    Weekly Review Tips

    Here are some ways you can upgrade your review to overcome mental bottlenecks:

    1. Time Off Review. Carve out when your downtime will be during the week. By deciding when your time off will be first, you prevent work from expanding to fill your entire week. Don’t let your energy levels get down so low that you can only function on caffeine and adrenaline. Try to pick a day where you won’t work on major projects, and move your work to morning hours instead of in the evening.
    2. Weekly To-Do. Write a list of all the tasks you want to accomplish in the next week. A weekly to-do allows you to squeeze in activities that don’t scream with urgency, but have long-term importance. Weekly to-dos also help set the pacing for your week so you can see how much work you need to split up for each day.
    3. Goal Review. Go through any written goals you have and write out what you did to work on them in the past week. Spending time to carefully review your goals each week can help you stay aligned.
    4. Optimization Review. When you use a traditional goal setting + to-do list approach, every activity becomes either a multi-month project or a short task. Weekly optimizations help you find the middle ground. Brainstorm a list of short projects that would take less than a week, but could have long-term significance. Then pick one of these short projects to work on next week.
    5. Expenses Review. Tally up all of your expenses for the past week and compare this to your monthly budget. Keeping track of your spending on a weekly basis can make for easier purchasing decisions later. If you know you’re going over the amount you wanted to spend, you’ll know to cut back on non-essentials in the following week.
    6. Habit Review. I have several habits that I do my best to run each week. Exercising, waking up early, staying organized and batching my internet usage are just a few. Reviewing these habits can help you pinpoint possible trouble spots before they start. If you’ve missed a few days from the gym, you can make a point of going next week so your habit stays conditioned. Habit reviews can also help in deciding what new habits you might like to change in the future.
    7. Learning Review. What books did you read this week? Doing a quick review of the major ideas you’ve picked up in the last week can help in two ways. First, it can help you anchor in that knowledge. Second, it can help you see how much you are learning. If you read little in the last week, you can set aside more time to read in the following week.
    8. Social Review. What social activities will you be doing in the upcoming week? A lot of social events are spontaneous, but knowing when you want to visit with friends or family can make organizing your work easier. If you know about an event ahead of time, it can help schedule your work to avoid conflicts later.
    9. Entertainment Review. Beyond just work, what fun and interesting things would you like to do next week. Boredom is usually a lack of planning. By picking out potentially interesting activities for the next week, you already have a list of things to do when you get some free time.
    10. Dietary Review. Track everything you eat for a week. Measuring everything is a lot of work to do all the time. But occasionally doing a weekly dietary review can help you see exactly what you’re eating. It’s easy to delude yourself that you are “mostly healthy”, until you track the numbers and see a lot of junk.
    11. Character Review. What did you do last week that went outside your comfort zone? If you keep drawing blanks to that question week after week, you’re stagnating. Decide to do something that will make you uncomfortable next week.
    12. Productivity Review. What system of lists, calendars and schedulers are you using? Going over your productivity system can help you find holes where information is slipping out. A regular review can also point out places where you are keeping lists and folders that go unused. Reviewing your system keeps your life simple and stress-free.

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    Scott H Young

    Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

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    Last Updated on August 13, 2020

    12 Essential Apps for Entrepreneurs To Be Highly Productive

    12 Essential Apps for Entrepreneurs To Be Highly Productive

    If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

    With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

    1. Evernote

      Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

      2. DropBox

        DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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        3. Audible

          Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

          4. TripIt: Travel Planner

            Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

            5. Lastpass

              “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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              6. Any.Do

                Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

                7. CamCard

                  Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                  8. Flowdock

                    A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                    9. Instapaper

                      The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                      10. Expensify

                        While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                        11. Upwork

                          Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                          The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                          12. Zoom

                            Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                            Bottom Line

                            By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                            Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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