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11 Free Apps That Will Guarantee An Increase In Your Productivity

11 Free Apps That Will Guarantee An Increase In Your Productivity

Everyone wants to do more in less time, and luckily in this day where technology is stapled to our hands – using apps to stay productive has become easy.

But before we get started, let’s define what productivity means. These are a few points that it should help you with:

  1. It will save you time, and cut out extra steps needed for similar tasks you do daily.
  2. It has the potential to be on multiple platforms allowing you to sync your apps together.
  3. It should make your life easier to manage and improve it in some way.

Here are 11 completely free apps in no particular order, that will increase your productivity, keep you on track, and help you achieve more.

Ink Flow

INKFLOW1

    Inkflow is for the personal artist or visual thinker. This is a personal favorite for me as it allows me to capture my ideas normally as I would with a pen, but also re-arrange them towards my liking and them upload the pictures so I can have my own personal idea as a picture. It’s also a great way to doodle your ideas and getting a better picture when you don’t have then pen and paper nearby. I use it sometimes to scratch little ideas, and pictures that I like for when I paint, or write. It also makes me feel like a child sometimes who gets to doodle. And doodling is proven to help make you focus. (Click here for the study and to learn more about the benefits of doodling)

    Ink Flow is available for the iPad, iPhone, and iPod Touch – You can download it here.

    RescueTime

    RescueTime

      RescueTime is one of my favorite apps that happens to be free, but also has a paid option. I highly recommend this, so you can sign up for free and track how you spend your time. Each week you will receive a report of how you spend your time via the internet – which sites you browse, how frequently and for how long? You can also set personal productivity goals, and RescueTime will track it for you. You can see your progress in your dashboard, in your weekly report or the goals report section. The premium plan ($9 a month or $72 a year) gives you the option to block certain website if you want to get something done. For example, when I spend 6 hours a day on Facebook, I could definitely benefit from this and get Facebook blocked so I can move along with actually important matters (not liking strangers photos). I love it because I can start it and just let it track how I use my time without actually having to track my time. It’s a easy way for me to see where I spend most of my time, and from that point on I begin to cut out websites/and applications that I use too often. It’s a great way to find out how you’re using your time, or if you’re just on social media 80% of the day.

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      RescueTime is available for Mac, PC, Android and Linux. You can sign up here for free.

      Evernote

      evernote

        Evernote is a core app. By this, I mean it is the central housing for productivity, at least in my case – I put everything on it. I list everything I need to do on it, and Evernote has the ability to use it across all of your devices, which is helpful if you have different types of devices (like I do). It helps me stay organized with my daily schedule, and save any ideas I get when I’m out for a walk or I have a burst of creativity. Some really cool features that Evernote has: create to-do lists, record voice reminders, take notes, take pictures and add them to your notes. A really cool feature that evernote just got was the ability to record and take notes at the same time (a personal favorite!).

        Evernote is free, but also has pricing plans which include a premium ($5 per month) and business plan ($10 per month). By paying a monthly or yearly fee, you can have access to many more features such as: added security, working offline, creating videos by using a full screen layout of your notes, and sharing and editing your notes between friends which can make it easier to work together and collaborate on projects with fellow students, classmates or even your boss(es).

        Evernote is available for everything. You can sign up here, or you can click here to download the app.

         

        Any.do

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          Any.do is the on-the-go to do list. It’s perfect for keeping up with your busy schedule and knowing what you need to do, whether its today, tomorrow or something upcoming. The reason I use this app is because it let’s me clear my head of the things I don’t need to remember. It also lets me put the tasks, reminders and things that I need to do in one location, which lets me focus on the bigger tasks throughout my day. It’s great for list-making and managing your tasks. Any.do has a unique feature called the Any.do moment that encourages making a habit of reviewing your daily tasks, which is why it is one of my favorites. Ever since I got this app I’ve started getting in the habit of checking what I need to do daily, and then going through an elimination process and cutting out what I don’t really need to do, and focusing on the tasks that really matter.

          Any.do is available for your Android, iPhone, Chrome and Web. You can also click here to sign up.

           

          Focusbooster

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            Focusbooster focuses on the Pomodoro Technique (which alternates 25-minute long working blocks with short breaks) in order to maintain sustainable, long-term productivity. What is the Pomodoro Technique? The Pomodoro Technique® is a simple way to boost your productivity when performing mind-consuming tasks. It helps you keep yourself focused while reducing mental exhaustion. Read more about it at the official website. And while there are plenty of different Pomodoro timers out there, one of my favorites is the Focusbooster App. The reason being is it is free, has a very clean and simple to understand user interface, and it works.

             Focusbooster is available for the iphone, Ipad, Mac and Windows. You can download the app here, or sign up by clicking here.

            An alternative to Focusbooster that I’ve started to use recently is Tomighty. It works in the same way, and is also completely free. And even though Focusbooster is simple and clean to use, I have found Tomighty to be easier to use, and it’s open source (meaning you can edit it and use anything to your liking). To find out more, click here.

             

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            Mailbox

            mailbox

              Mailbox is your mailbox redesigned in a simple format to save you more time, and allow you to be more productive. It’s light, fast, on the go and mobile-friendly. It works like a messaging system where you swipe your e-mails to archive them, trash them. And it’s designed for you to be able to scan and understand the entire message as if it were a text message. This app falls under my mission statement of simplifying your lifestyle, which is why I use it. I really believe in decluttering, and living with less in order to do more. This is how I keep a clean inbox at all times and never have to worry if I’m ever late for a response. And here’s another reason if you’re not convinced. There has been a report from the McKinsey Global Institute, that said the average person spends 13 hours (a total of 28 percent of our workweek) dedicated towards reading, deleting, sorting and sending emails.

              Mailbox is available for iPhone/iPad, Android, Gmail/iCloud. There is also a desktop beta going on. To download or signup – click here.

               

              Lift

              Lift

                Lift is an app that helps you turn your goals into action. There are expert-led plans, community habits, and you can also add your own custom goals. Lift is check-in system which allows you to track, and record your progress. The reason this app works so well is because of the support. If you’re having troubles sticking to a new habit, or a new goal that you have in mind; when you have someone there to encourage you it makes it so much easier. With lift you will get peer coaching, support from friends, or family and as well as reminders to keep you going. It’s the perfect app for setting new goals and actually making them happen. One of the simplest, yet innovative apps that allow personal growth as well as productivity.

                Lift is available for iPhone, iPad, and iPod touch and Android. Click here to sign up.

                 

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                Honorable Mentions:

                These are some bonus apps that deserve a mention as they have been great for keeping things organized, simple and allowed me to boost my productivity.

                Dropbox:

                It shouldn’t be a surprise to see Dropbox on a list of recommended productivity apps. I’m sure everyone has heard of this, but it’s awesome for sharing, free, and easy to use. If you’re wondering what to use it for click here for a list of 62 ways to increase your productivity using by using Dropbox.

                Instapaper:

                There are great articles on the Internet and that can be both a good and bad thing for our productivity. To still be productive, and not have to read the new articles, posts as soon as they are live, try Instapaper. Instapaper allows you to save them to your account, and then read them at a time convenient for you.

                Quip:

                Quip allows you to edit and discuss in one place. This means you have both messages and documents together which allow you to work faster and be more productive. What I personally like about Quip is that the interface is almost identical across the mobile and desktop application, making the workflow and use of the app quite easy.

                Wunderlist:

                Wunderlist is available on almost everything (on iPhone, iPad, Mac, Windows, Android, Kindle Fire and the Web) which is why It’s so great to use. It allows for multipurpose use. It’s exactly as what the name states. It’s a wonderful list, that allows you to manage and share your to-do lists with friends, family or co-workers. It has a simple design that allows you to get the hang of it right away. You can also add reoccurring to-dos, create subtasks, print your to-dos, sync to other devices, and set due deadlines.

                Productivity isn’t just about doing this in the quickest amount of time. It’s about managing your time, and using it to benefit yourself. Your life is short and time is precious, so it only makes sense that you would want to use your time wisely and efficiently. For the sake of productivity and your time, don’t overwhelm yourself by getting all of these apps and just making to-do lists and not getting anything done. Instead, try and give each one of these apps a fair trial (a week or so), and see which one works for you and allows you to become more productive.

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                Last Updated on December 10, 2019

                How to Stay Motivated and Reach Your Big Goals in Life

                How to Stay Motivated and Reach Your Big Goals in Life

                It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

                So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

                1. Find Your Good Reasons

                Anything you do, no matter how simple, has a number of good reasons behind it.

                You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

                If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

                Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

                Some ideas for what a good reason can be:

                • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
                • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
                • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
                • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

                2. Make It Fun

                When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

                Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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                Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

                They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

                Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

                A simple approach is to start working on any task by asking yourself a few questions:

                • How can I enjoy this task?
                • What can I do to make this task fun for myself and possibly for others?
                • How can I make this work the best part of my day?

                As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

                Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

                However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

                3. Change Your Approach And Don’t Give Up

                When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

                You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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                That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

                If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

                Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

                My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

                4. Recognize Your Progress

                Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

                We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

                Here’s how tracking and recognizing your progress is different:

                Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

                For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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                You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

                Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

                For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

                5. Reward Yourself

                This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

                Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

                Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

                For some tasks, just taking a break and relaxing for a few minutes will do.

                For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

                For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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                Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

                The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

                Mix and Match

                Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

                Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

                Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

                Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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                Featured photo credit: Lucas Lenzi via unsplash.com

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