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10 Ways To Be Productive in 10 Minutes

10 Ways To Be Productive in 10 Minutes

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    Most of my free time, except when I’m doing it on purpose, tends to come in short blocks. I rarely have 2 hours free, but might, over the course of a work day, have those same two hours in twelve ten-minute bursts.

    I realized recently that, for the most part, I waste all of this free time. Since it’s such a short period of time, it seems to not strike me as worth using productively. I spend those ten minute periods doing things like staring aimlessly at the computer screen, picking my nose, or trying to remember what on Earth I have to do in ten minutes. I’m a big fan of periodically doing this (zoning out for a while’s my favorite way to launch back into productive work), but I started to notice that, over the course of a day or week, that time really does add up.

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    So I developed a list of ten things to do with ten minutes. Now, when I’ve got a few minutes to spare or kill, I run down this list, and do one or two of them – it makes my time more productive, and tends to give me longer blocks of free time later, because I’ve already finished all the quick tasks that tend to pile up at the end of my task list.

    Make a Phone Call

    Since most of us seem to be near a phone just about 24 hours a day, and always seem to have someone we should or have to call, free moments are the natural time to make a few phone calls. Only having ten minutes is a nice bonus – it makes sure you’re not going to get into some long, drawn-out conversation you’d rather not have. Whether you need to follow up on something, make a plan, or just catch up with a friend, phone calls can be done quickly, and anywhere.

    Cook

    If you’ve got a few minutes, make yourself some food, either for now or for later. Sometimes I’ll make lunch for the next day, or just throw together a snack for when I inevitably get hungry (usually a point when I don’t have ten seconds to spare, much less ten minutes). Having something around to munch on, or having the cooking process started, makes it all go faster when I need it to.

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    Nap

    I’m a huge proponent of cat-naps, and anyone who says they don’t work is a dirty liar. Put your head down, close your eyes, and go to sleep. Sure, you’ve only got ten minutes, but who cares? The simple act of closing your eyes, clearing your head and relaxing (more akin to meditation) is hugely beneficial, as is even a few minutes of sleep. You’ll come back rejuvenated, in a better place to do more later.

    Read Something

    Keep a reading list somewhere accessible. I used to have a bookmarks file on my computer called “Read Later”; now I use Instapaper. Wherever you keep it, keep a list of things you want to read of watch, and plow through a few of them in spare moments. Applications like Instapaper are great because they have mobile versions, but any list you can come up with works.

    Write Emails

    This is much the same as phone calls – we’ve all got emails we could write, even if they’re not absolutely essential this very second. For me, at least, I hate writing emails longer than about six sentences, so I tend to leave them off as long as possible. I realize, though, that in ten minutes I can write a number of emails, and get through a good chunk of my “Reply To” list. Makes other people happy, and makes me feel more productive. Win-win.

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    Strike Up a Conversation

    If you’ve got nothing to do, why not go build up a relationship? Maybe it’s the person in your neighbor cubicle, or maybe it’s the girl behind the counter at the coffee shop – whoever it is, strike up a conversation. Time flies, and who knows? You might just meet someone fascinating.

    Clean Up

    The single most productive thing I do in these in-between times is organize. In ten minutes, it’s ridiculous how much filing I can get done, or how much email purging and sorting I can get through. Pick one area or one task, and plow through it. I try to clear my desk in ten minutes, and almost always find I can. Usually I just throw everything away, but that’s beside the point. Ten minutes is more than enough time to make a huge dent in even the biggest piles of junk.

    Brainstorm

    Brainstorming and mind mapping are great ways to spend a few spare minutes, and are great because you can do either with almost anything: a computer, paper, a napkin, or whatever you might find at hand. Just start writing stuff – what do you have to do? What cool ideas do you have? You’ll be amazed how much comes out, and how quickly, when you just sit there and start writing. Or, try making a list of 100, a list centered around a particular topic (say, Ideas for Making Millions) that’s exactly 100: no more, no less. Only having ten minutes makes the ideas fly out, and you’ll be amazed how good they are.

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    Stumble

    StumbleUpon, a website/toolbar that takes you to random webpage after random webpage, is frequently single-handedly credited with the downfall of Western Civilization. You know what? I’m cool with that. Stumbling is a great way to learn new things, expose yourself to interesting Web tidbits you’d never find otherwise, and broaden your horizons of all things Web. Spend a few minutes with StumbleUpon, and I guarantee you’ll learn something.

    Journal

    I kept a journal for a long time, and then stopped once I discovered I’m not interesting in the least. Now I wish I hadn’t stopped – who knows who might one day find it interesting, or when I’ll want to look back? Instead of a long-form journal (though I highly recommend keeping one if it works for you), just take a few minutes and write down a few high- and low-lights of the day. Usually, just jot down the first few things that come to mind about your life since you wrote last. In a year, ten years, or a hundred, you’ll be glad you did.

    What do you do to fill in the blanks, and make use of these short bursts of free time?

    Photo: Vahid Rahmanian

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    Last Updated on August 6, 2020

    35 Top Productivity Apps for iPhone (2020 Updated)

    35 Top Productivity Apps for iPhone (2020 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

    For Getting Things Done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

           

           

          4. Any.Do

          A beautiful-looking app that is both easy on the eyes and your wallet.

          Download it here.

            5. PocketLife Calendar

            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

            Download it here.

              6. Asana

              We’ve covered Asana here at Lifehack

              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

              Download it here.

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                7. ToDoist

                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                Download it here.

                   

                   

                  8. Calendars 5

                  This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                  Download it here.

                    9. Clear – Tasks, Reminders & To-Do Lists

                    A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                    Download it here.

                      10. Due

                      A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                      Download it here.

                        11. Checkmark 2

                        I use this app

                        for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                        Download it here.

                          12. TeuxDeux

                          Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                          Download it here.

                             

                             

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                            13. Nirvana

                            For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                            Download it here.

                              14. Priorities

                              An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                              Download it here.

                                For Building Habits

                                15. Productive

                                With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                Download it here.

                                  16. Habitica: Gamified Taskmanager

                                  You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                  Download it here.

                                    17. Streaks

                                    This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                    Download it here.

                                      18. Remember The Milk

                                      Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                      Download it here.

                                        19. Day One Journal

                                        When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                        Download it here.

                                          For Files Organization

                                          20. Evernote

                                          Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                          Download it here.

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                                            21. Pocket

                                            You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                            Download it here.

                                              22. Sync.Me

                                              This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                              Download it here.

                                                23. Droplr

                                                One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                Download it here.

                                                  24. Dropbox

                                                  Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                  Download it here.

                                                     

                                                    For Working Smarter

                                                    25. Captio

                                                    A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                    Download it here.

                                                      26. Drafts

                                                      A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                      Download it here.

                                                        27. NoteShelf 2

                                                        This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                        Download it here.

                                                          28. Doodle

                                                          This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                          Download it here.

                                                            29. TextExpander (Legacy)

                                                            I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                            Download it here.

                                                              30. Launch Center Pro

                                                              A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                              Download it here.

                                                                31. GoodReader

                                                                This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                Download it here.

                                                                  32. LogMeIn

                                                                  Want to be able to control your Mac from wherever you are? Then get this app.

                                                                  Download it here.

                                                                    For Improving Security

                                                                    33. 1Password

                                                                    There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                    Download it here.

                                                                      34. LastPass Password Manager

                                                                      You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                      All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                      Download it here.

                                                                        35. Truecaller

                                                                        Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                        Download it here.

                                                                          There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                          Featured photo credit: William Hook via unsplash.com

                                                                          Reference

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