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Last Updated on October 30, 2018

10 Practical Ways to Drastically Improve Your Time Management Skills

10 Practical Ways to Drastically Improve Your Time Management Skills

Do you often feel stressed out with too much of workload? As time passes by, do you feel like you have more tasks on hand than you have time to do them or you could have effectively use your time to complete all the given tasks?

The trick is to organize your tasks and use your time effectively to get more things done each day. This can help you to lower stress level and do better at workplace.

Time management is a skill that takes time to develop and is different for each person. You just need to find what works best for you.

Here are 10 ways that you can use to improve time management skills and increase productivity:

1. Delegate tasks

It is common for all of us to take more tasks than our desired potential. This can often result in stress and burnout.

Delegation is not running away from your responsibilities but is an important function of management. Learn the art of delegating work to your subordinates as per their skills and abilities and get more achieved:

The Careful Art of Delegation

2. Prioritize work

Before the start of the day, make a list of tasks that need your immediate attention. Unimportant tasks can consume much of your precious time. Some urgent tasks need to be completed on that day only while other unimportant tasks could be carried forward to next day.

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In short, prioritize your important tasks to focus on those that are more important.

Here’s an effective technique to help you:

Prioritize Right in 10 Minutes and Work 10X Faster.

3. Schedule tasks

Carry a planner or notebook with you and list all the tasks that come to your mind.

Make a simple ‘To Do’ list before the start of the day, prioritize the tasks and focus on the essentials. Make sure that these tasks are attainable too. 

To better manage your time management skills, you may think of making 3 lists: work, home and personal.

4. Set up deadlines

When you have a task at hand, set a realistic deadline and stick to it.

Try to set a deadline few days before the task so that you can complete all those tasks that may get in the way. Challenge yourself and meet the deadline; reward yourself for meeting a difficult challenge.

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To make setting and meeting deadlines work for you, learn these:

22 Tips for Effective Deadlines

5. Avoid procrastination

Procrastination is one of the things that badly affect productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life.

Avoid procrastination at all cost, learn from this step-by-step guide:

What Is Procrastination (And the Complete Guide to Stop Procrastinating)

6. Avoid stress

Stress often occurs when we accept more work than our ability. The result is that our body starts feeling tired which can affect our productivity.

Besides delegating tasks to your juniors to help reduce your burden, try these:

5 Ways To Turn Stress Into Productivity.

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7. Avoid multitasking

Most of us feel that multitasking is an efficient way of getting things done but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management techniques.

Make use of to-do lists and deadlines to help you stay focus! This way you can do better at what you’re doing.

If you find yourself easily distracted and hard to focus. Try doing this!

8. Start early

Most of the successful men and women have one thing in common — they start their day early as it gives them time to sit, think and plan their day. Here’s the reason why productive people always wake up early.

When you get up early, you are more calm, creative and clear-headed. As the day progresses, your energy levels starts going down which affects your productivity and you may not perform as well.

To stop dragging from bed and start waking up energeticlly, it’s actually easier than you thought, take a look at this guide:

How to Get Motivated and Be Happy Every Day When You Wake Up

9. Take regular breaks

Whenever you find yourself for 10-15 minutes, take a break. Too much stress can take a toll on your body and affect your productivity.

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Even better, schedule your break times. It helps you to relax and gets back to work with energy again later.

Take a walk, listen to some music or do some quick stretches. The best idea is to take off from work and spend time with your friends and family.

10. Learn to say no

Politely refuse to accept additional tasks if you think that you’re already overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.

If you have problems saying no, these tips will be useful for you:

11 Ready Tips to Say No To Others

The bottom line

Now that you’ve learned all these practical time management tips, start from listing out everything you need to do, prioritize them and decide what can delegate to others. Then schedule the tasks with deadlines set and schedule your break times too.

When you get clear about what’s on your plate, you’ll not get distracted by others and you’ll get more done in less time!

Good time management requires daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more.

Use the above strategies for few weeks and see if they can help you!

Editors’ Picks on Time Management

Featured photo credit: Pexels via pexels.com

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Rinkesh Kukreja

The founder of Conserve Energy Future, trying to educate people how to save energy and sharing entrepreneurship and management tips

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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