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10 Simple Ways to Double Your Productivity

10 Simple Ways to Double Your Productivity

I rarely find anything more satisfying than ending my day feeling like I accomplished what I wanted—apart from accomplishing more than I expected. Time is the resource we desire the most of, but we handle it so badly. Many of us in our youth never really accept that deep-down knowledge that the four hours spent doing quite literally nothing are hours we will fight tooth and nail to gain back. But we never will; time doesn’t work like that.

Being productive sounds daunting and downright preachy to many. It’s pushy. It’s guilt-ridden. I could give you an infinite amount of stories about how people who know they have no time left have accomplished so much with so little. But that’s not what you need to hear.

It’s not hard to make incremental moves towards freeing up hours of your day—hours that turn into days and weeks that you can proudly say you earned. Before you step onto the highway of Evernote, GTD and Scrum, start the little things that build towards a real and permanent change in your use of time.

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1. Buy in bulk, cook in bulk

Every day on the way home I see the same people queuing at the supermarket at 6pm with one or two items essential for making their dinner. The queue at this hour is unbelievable—at least 15mins, but usually more. Add that up over 5 days and in just a single week you’ve spent at least 1hour 15mins in a bloody SUPERMARKET QUEUE! Do math and count how many days a year that is. Then there comes the food prep. It’s ridiculously simple to add or double the ingredients and store it for eating the next day or day after. I usually bulk-cook on Monday (for Wednesday) and Tuesday (for Thursday) and so on. This way I don’t have to eat the same thing two days in a row, AND I only need to cook every second day. That’s 2 – 3 hours a week saved, plus half the washing-up to do.

Action: Do a huge shop one day a week for perishables and once a month for non-perishables. Buy foods that can make multiple kinds of dishes so you don’t get bored. Don’t choose dishes where you have to buy specific ingredients just for one serving. Go with a potato dish, a pasta dish, a salad dish, a fish dish, a rice dish, a pie dish, a wrap dish etc. that involve ingredients that can be mixed and matched.

2. Keep spares in strategic places

…and I don’t just mean a spare tyre. This is unique to everyone, and I will describe how I do it for myself. Have an overnight bag of  essentials in the boot of your car or under the desk at work. I would also recommend a change of top/shirt in case of on-the-spot meetings, a spontaneous night out or a spilt coffee. Nothing stops my productivity more than the stress of feeling unprepared.

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Action: Identify three or four repeated instances in the past where you had to rush off to buy something, or you were otherwise caught unawares. Prepare something to solve that issue.

3. Use your commuting time wisely

Commuting time is useful time. It is not just about the trip from A to B’; trip time of over 15mins is especially easy to convert to productivity if you have the equipment.

With your smartphone, get a bunch of emails out of the way, set up social media content, browse for info/content to read later or create your to-do list for the day on whichever app you use. A trusty Moleskin diary can also be used to map out your day and maximise the use of it. By the time you hit the office you’ll be ready to hot the ground running.

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4. Take breaks

When you are setting up your to-do list for the day remember to place breaks at regular intervals to refresh your mind. Be strict about ensuring you get enough stops to re-energise your thoughts. 90 minute sprints with a 5 – 10min break work really well. It depends on your task, of course, to know what is possible. Just don’t make it a one-hour break after an eight hour marathon—that is counter-productive!

5. Regular sleeping hours

Not to be an old granny… but I find how screwed up my to-dos can get once the routine has been upset. Working whilst tired is not fun, and we’d all rather be happy at our jobs. Being rested is a major contribution to the happiness of our jobs. And the quality. I’m not against a good party—hell, we need to cut loose every now and again! Pro tip: start the cocktails earlier, finish earlier, and things will work out better than a late-night collapse of exhaustion into bed :)

6. Eat well: no highs or lows, just steady energy!

The stench of a vacuum-packed microwaved curry often hangs around the office kitchen space. One glance at the label is enough to give anyone the jitters, which is probably why they are bought guiltily and the wrapping hastily ripped off. Do your utmost to make them an honest once-off. The salt content alone will drive your blood pressure through the roof, let alone all the other rubbish. Keep snacks like raisins, apricots, fruit and nuts nearby (yes, to stop you from popping out for a bag of fries as a quick fix!) and bring bottles of juice and yoghurt to change up the tastes. And yes—bring a salad for lunch!

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7. Organize as you go

I don’t mind labelling emails as they come in, but sit me down to 100 for labeling and I get seriously cranky! To make a comparison, it’s more daunting to clean a week’s worth of pots and pans at once than to simply do the dishes daily. Do all that little stuff in chunks during your day and save yourself the mountain of a repetitive mundane task once a week.

8. Add positivity: celebrate the little achievements

There’s nothing that gives a person more energy than feeling like they have accomplished something. Milestones give hope and satisfaction in a very personal way, and the good feelings influence our actions. Personally, I don’t have many huge accomplishments to celebrate every week, but I do have little milestones that I give myself a pat on the back for. Completing a part of a project, passing an exam, losing weight at the gym… it doesn’t matter. You did it! Remember to congratulate those around you for their achievements too. It may well brighten their day.

9. Turn the wifi off

If blocking software doesn’t work for you, get the router plugged out of the wall. If you work a lot on the internet, this can be tough. If you have an offline option for the tools you use, it might just be that you need to spend a portion of your time in technological isolation so as not to get distracted.

You can handle being off the internet for a few hours, I promise :)

10. Tell yourself that you can do it

A simple but oft-overlooked productivity booster is convincing yourself that you can do it. Demotivation and low confidence are productivity blockers that you yourself can overcome. As someone once put it to me “How hard can it be—people do this [task] every day!” He was absolutely right. If you do find yourself in over your head on a task, and you truly do not possess the required skills to do it (like when I tried to rewire a socket…) let it go. Do some research or find a colleague who can get it done.

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Andrea Francis

Andrea loves being productive and getting things done. She shares practical tips to help people achieve what they want in life.

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Published on August 4, 2020

How Smart Goal Setting Helps You Make Lasting Changes

How Smart Goal Setting Helps You Make Lasting Changes

SMART goal setting is one of the most valuable methods used by high achievers today to actualize their life goals time after time. SMART goal setting is the inverse of random or carefree goal setting without strategy.

Perhaps, you’ve always wished to get back in shape, get an annuity, or take control of your finances, but you failed to act. When you approach your goals with a care-free and nonchalant attitude, you’re less likely to achieve them.

You should have a strategic goal setting method in place, and learning how to set smart goals is imperative in this case. The method is time-tested and purposeful, meaning it can help you achieve your goals now.

To achieve your goals consistently and join the pack of high achievers out there who have consistently achieved many of their goals, you must be prepared to do what these people have been doing, and be ready to do the right thing: SMART goal setting.

What Is the SMART Model for Setting Goals?

SMART goal setting is a goal-setting method that considers certain factors about a goal relative to the person setting it. These factors are simply the five different letters in the SMART acronym for goal setting.

It is relative to the person setting the goal because what is true for A may not be true for B; or what is possible for A or within A’s ability to achieve may not be possible for B or within B’s ability to achieve.

What does the goal setting acronym SMART stand for?

  • S—Specific
  • M—Measurable
  • A—Achievable
  • R—Realistic/Relevant
  • T—Time-bound

Is it possible that this acronym can make a long lasting impact in your life?

Is it possible that a mere goal setting metric like SMART can help you achieve so many of your unfulfilled goals?

Is it possible that if you practice SMART goal setting, you will be able to have faster results, understand your goals better, overcome the habit of procrastination, and achieve a lot?

The power to achieve your goals is in your hands.

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It is important to extend the inquiry by asking: How many times have you said you’ll do “X,” but failed to do so?

We all have goals, and we all have 24 hours each day at our disposal. While some people find it easy to achieve their goals without procrastinating, some find it difficult to do so.

For some people who have succeeded again and again in achieving their goals, they have simply found an easy way of doing this. Is there something they know that you don’t?

How Smart Goal Setting Makes a Lasting Impact

Smart goal setting examples can be found all around you. Through SMART goal setting, Stephen Cooley was able to grow his real estate business to the point of closing at $110 million in sales when the average price point of homes was between $100,000 – $200,000 in South Carolina[1].

Through SMART goal setting, Steve Jobs was able to improve the fortunes of Apple and prevent the company from going bankrupt, even when it had barely 90 days left before being declared so.

SMART goal setting can make a lasting impact in your life in several ways.

Make Your Goal Clearer

When you use the SMART criteria to set goals, it is easier for you to understand the various phases of your goal.

By using SMART goal setting, you’re able to ask yourself relevant questions pertaining to your goal.

Motivate You Into Acting on Your Goals

When you use SMART goal setting and break down the goal into smaller goals or milestones, the bigger goal no longer looks intimidating or impossible.

Jack Canfield, co-author of Chicken Soup for the Soul, wrote in his book How to Get from Where You Are to Where You Want to Be about how they applied the rule of five in marketing their book, Chicken Soup, and were able to make the book a best seller after some months[2]. The rule of five simply means doing five specific things every day that will move you closer to achieving your goal.

In order not to be overwhelmed, you would have to measure your performance using the right metrics. Here we are considering the Measurable and Achievable aspects of the SMART acronym. It is critical that you measure yourself in terms of lead measures.

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What are lead measures? They are the things you do that leads you closer to your goals. On the other hand, you would have to avoid “lag measures.”

While lag measures mean a successful outcome that you wished for and got, they can be emotionally draining and deceitful because, whenever they don’t happen, you can become discouraged.

Therefore, it is better to stick to lead measures.

Help You Save Time

You can achieve more when you use SMART model goal setting.

To be strategic, your goal would have to be specific, measurable, achievable, realistic, and time-bound. If you can’t identify any of these points in your goal, you probably will be wasting your time on a wild goose chase.

When your goals are written down, it’s easier for you to go into action mode.

Improve Your Self-Discipline

Self-improvement is an important thing for everyone to do periodically. When you set SMART goals, it makes you realize that you have to sit up and work on achieving them.

How to Set SMART Goals

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    To make your SMART goals work, use the following tips:

    Specific

    Every goal ought to be specific. It is important to guard against making vague goals because even when they have been achieved, you may not know. This is because you weren’t specific enough.

    For example, “I will start planning toward retirement” is vague. Rather than write that, you could say, “I will start planning toward retirement by starting an annuity plan.” This is more specific.

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    When you are specific on your goal, it’s easier for you to identify all its components and work accordingly toward achieving it.

    Measurable

    Your goals must be measurable. When they are measurable, it’s easier for you to follow through.

    A goal like this is not measurable: “I want to make millions of dollars.” You can make it more measurable by saying, “I want to make one million dollars selling one hundred thousand copies of my book at ten dollars each.”

    Also, using our SMART goal setting examples while explaining the Specific acronym, you can make the goal more measurable by saying, “I will start planning toward retirement by starting an annuity plan and saving $500 every month.”

    Achievable

    How realistic or actionable is your goal? Is it practical enough to fit into a given time frame? Is it something you are able to achieve in your capacity?

    You would only be setting yourself up for failure if you sets goals that are not reasonable.

    A goal like this is highly unrealistic and, therefore, not achievable: “I want to be the Governor of Texas in six months,” especially since the elections will be coming up in three years.

    Goals must be written down relative to the experiences of the one setting them. They must resonate with you. It is important that you have at least some of the resources needed to actualize this goal.

    It is also important that you consider your time frame. When the time frame to achieve a complex goal is too short, it is rare that such goal will be completed.

    Thus, using our previous example, if you write “I want to make one million dollars in ten days selling one hundred thousand copies of my book at ten dollars each,” you would only be setting up yourself for failure.

    This is especially true if you’re not a popular author or if you’ve never sold even up to one thousand copies of any of your previous books, whether e-copy or in print.

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    Realistic/Relevant

    Before you proceed to making the commitment toward that goal, you need think about how realistic and relevant it is.

    Being realistic means you should be willing to make all the commitments required for that goal to be achieved. If your goal is relevant, it fits into the life you’ve imagined for yourself.

    Time-Bound

    Every goal must have a commencement date and an end date written down. It is also important that you break down your goals into phases, chunks, bits, or milestones.

    The act of having deadlines set to your goals is ample motivation that drives you into action. Without a deadline, it is not possible for you to know if you’re making headway with your goals.

    “I will start planning toward retirement by starting an annuity plan and saving $500 every month for the next twenty five years” is a time-bound goal.

    Remember that some goals are short-term while some are long-term. It is important to always bear this in mind, because this will help you in making a clear and realistic strategy when SMART goal planning.

    Without SMART goal setting in view, much of our goals may likely end in our minds, on paper, or just midway into implementation. SMART goal setting reveals to us all the action points of our goals and helps us to have an awareness of every aspect of our goals.

    The Bottom Line

    What matters at the end of the day is what you do with the contents of this article because the power to achieve your goals is in your hands.

    It is not enough to have a goal. It is not enough to put it down in writing. It is important to have a strategy in mind while putting it down. This strategy is a guideline or set of rules that point you in the right direction. It is SMART goal setting in the given circumstance.

    After writing down your goals, you will have to be ready to take action. There should be a clear action point. Write down what you need to do on daily, weekly, or monthly basis.

    When your goals are realistic, they make them worth the chase. One of the things to bear in mind is that, in order not to be overwhelmed by the daunting nature of your goals, remember to always break them into milestones, chunks, or bits. In fact, take one day at a time.

    Do not bother yourself with the one-year, three-year, five-year or ten-year plan as this may likely overwhelm you with fear and doubt. Let your focus be on each day. What will I be doing today? Consider this and go for it.

    More on the SMART Model for Setting Goals

    Featured photo credit: Kelly Sikkema via unsplash.com

    Reference

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