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10 Simple Ways to Double Your Productivity

10 Simple Ways to Double Your Productivity

I rarely find anything more satisfying than ending my day feeling like I accomplished what I wanted—apart from accomplishing more than I expected. Time is the resource we desire the most of, but we handle it so badly. Many of us in our youth never really accept that deep-down knowledge that the four hours spent doing quite literally nothing are hours we will fight tooth and nail to gain back. But we never will; time doesn’t work like that.

Being productive sounds daunting and downright preachy to many. It’s pushy. It’s guilt-ridden. I could give you an infinite amount of stories about how people who know they have no time left have accomplished so much with so little. But that’s not what you need to hear.

It’s not hard to make incremental moves towards freeing up hours of your day—hours that turn into days and weeks that you can proudly say you earned. Before you step onto the highway of Evernote, GTD and Scrum, start the little things that build towards a real and permanent change in your use of time.

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1. Buy in bulk, cook in bulk

Every day on the way home I see the same people queuing at the supermarket at 6pm with one or two items essential for making their dinner. The queue at this hour is unbelievable—at least 15mins, but usually more. Add that up over 5 days and in just a single week you’ve spent at least 1hour 15mins in a bloody SUPERMARKET QUEUE! Do math and count how many days a year that is. Then there comes the food prep. It’s ridiculously simple to add or double the ingredients and store it for eating the next day or day after. I usually bulk-cook on Monday (for Wednesday) and Tuesday (for Thursday) and so on. This way I don’t have to eat the same thing two days in a row, AND I only need to cook every second day. That’s 2 – 3 hours a week saved, plus half the washing-up to do.

Action: Do a huge shop one day a week for perishables and once a month for non-perishables. Buy foods that can make multiple kinds of dishes so you don’t get bored. Don’t choose dishes where you have to buy specific ingredients just for one serving. Go with a potato dish, a pasta dish, a salad dish, a fish dish, a rice dish, a pie dish, a wrap dish etc. that involve ingredients that can be mixed and matched.

2. Keep spares in strategic places

…and I don’t just mean a spare tyre. This is unique to everyone, and I will describe how I do it for myself. Have an overnight bag of  essentials in the boot of your car or under the desk at work. I would also recommend a change of top/shirt in case of on-the-spot meetings, a spontaneous night out or a spilt coffee. Nothing stops my productivity more than the stress of feeling unprepared.

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Action: Identify three or four repeated instances in the past where you had to rush off to buy something, or you were otherwise caught unawares. Prepare something to solve that issue.

3. Use your commuting time wisely

Commuting time is useful time. It is not just about the trip from A to B’; trip time of over 15mins is especially easy to convert to productivity if you have the equipment.

With your smartphone, get a bunch of emails out of the way, set up social media content, browse for info/content to read later or create your to-do list for the day on whichever app you use. A trusty Moleskin diary can also be used to map out your day and maximise the use of it. By the time you hit the office you’ll be ready to hot the ground running.

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4. Take breaks

When you are setting up your to-do list for the day remember to place breaks at regular intervals to refresh your mind. Be strict about ensuring you get enough stops to re-energise your thoughts. 90 minute sprints with a 5 – 10min break work really well. It depends on your task, of course, to know what is possible. Just don’t make it a one-hour break after an eight hour marathon—that is counter-productive!

5. Regular sleeping hours

Not to be an old granny… but I find how screwed up my to-dos can get once the routine has been upset. Working whilst tired is not fun, and we’d all rather be happy at our jobs. Being rested is a major contribution to the happiness of our jobs. And the quality. I’m not against a good party—hell, we need to cut loose every now and again! Pro tip: start the cocktails earlier, finish earlier, and things will work out better than a late-night collapse of exhaustion into bed :)

6. Eat well: no highs or lows, just steady energy!

The stench of a vacuum-packed microwaved curry often hangs around the office kitchen space. One glance at the label is enough to give anyone the jitters, which is probably why they are bought guiltily and the wrapping hastily ripped off. Do your utmost to make them an honest once-off. The salt content alone will drive your blood pressure through the roof, let alone all the other rubbish. Keep snacks like raisins, apricots, fruit and nuts nearby (yes, to stop you from popping out for a bag of fries as a quick fix!) and bring bottles of juice and yoghurt to change up the tastes. And yes—bring a salad for lunch!

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7. Organize as you go

I don’t mind labelling emails as they come in, but sit me down to 100 for labeling and I get seriously cranky! To make a comparison, it’s more daunting to clean a week’s worth of pots and pans at once than to simply do the dishes daily. Do all that little stuff in chunks during your day and save yourself the mountain of a repetitive mundane task once a week.

8. Add positivity: celebrate the little achievements

There’s nothing that gives a person more energy than feeling like they have accomplished something. Milestones give hope and satisfaction in a very personal way, and the good feelings influence our actions. Personally, I don’t have many huge accomplishments to celebrate every week, but I do have little milestones that I give myself a pat on the back for. Completing a part of a project, passing an exam, losing weight at the gym… it doesn’t matter. You did it! Remember to congratulate those around you for their achievements too. It may well brighten their day.

9. Turn the wifi off

If blocking software doesn’t work for you, get the router plugged out of the wall. If you work a lot on the internet, this can be tough. If you have an offline option for the tools you use, it might just be that you need to spend a portion of your time in technological isolation so as not to get distracted.

You can handle being off the internet for a few hours, I promise :)

10. Tell yourself that you can do it

A simple but oft-overlooked productivity booster is convincing yourself that you can do it. Demotivation and low confidence are productivity blockers that you yourself can overcome. As someone once put it to me “How hard can it be—people do this [task] every day!” He was absolutely right. If you do find yourself in over your head on a task, and you truly do not possess the required skills to do it (like when I tried to rewire a socket…) let it go. Do some research or find a colleague who can get it done.

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Last Updated on March 15, 2019

How to Be a Leader Who Is Inspiring and Influential

How to Be a Leader Who Is Inspiring and Influential

When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

What Makes a Leader Fail?

A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

What Is Effective Leadership?

Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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“… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

How to Be an Inspiring and Influential Leader

To be an inspiring and influential leader requires:

1. Courage

The late poet Maya Angelou once said,

“Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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2. A Commitment to Face Your Internal Demons.

If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

3. A Willingness to Accept Feedback

Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

4. Likability

Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

So, likability is important for both the leader and the people she leads.

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5. Vulnerability

Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

6. Authenticity

Authenticity is about living up to one’s stated values in public and behind closed doors.

Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

7. A True Understanding of Inspiration

Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

As explained in the article True Leadership: What Separates a Leader from a Boss:

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“A leader creates visions and motivates team members to work together towards the same goal.”

8. An Ability to See the Humanity in Others

Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

9. A Passion for Continual Learning

Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

Influential leaders proactively seek out opportunities for learning.

The Bottom Line

No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

More Resources About Effective Leadership

Featured photo credit: Markus Spiske via unsplash.com

Reference

[1] Harvard Business Review: How to Be an Inspiring Leader

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