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10 Simple Steps to Conquering Your Messy Desk

10 Simple Steps to Conquering Your Messy Desk


    Does your desk look more like a crime scene than a workspace? Is your job one where you interact with people face-to-face on a daily basis? If you answered “yes” to both questions, now’s the perfect time to look into cleaning up your act.

    Whether you like to believe it or not, coworkers and clients often judge your professional potential by the amount of clutter that surrounds you. And the last thing you want is to be sending nonverbal cues that you’re disorganized and unfocused.

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    Even if you’re the only one who ever sees your workspace, it won’t hurt to give these tips a shot. You’d be surprised how quickly items on your daily to-do list get crossed off when your desk is clean and airy.

    Here are 10 simple tips to help you get your desk space in tip-top shape:

    1. Give yourself less room to be messy

    Consider downsizing your computer desk (especially if you primarily work on a laptop). It’s hard to have a cluttered desktop when there’s only room for a computer, a phone, and a pen or two.

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    2. Keep the essentials out in the open

    Pare the items on top of your desk down to the things you use several times a day. Your computer tower, monitor, one or two pens and pencils, a lamp, highlighter, family photo, and phone will usually do. Keep papers filed away unless they’re something you’re actively working on that day.

    3. Get rid of duplicates

    Once you have your desktop essentials set aside, get rid of the extra office supplies you’ve unwittingly been hoarding. No one needs 3 staplers, 2 staple removers, 12 steno pads, 100 pens, 14 thumb drives, or 8 boxes of paper clips. Trust your office manager to have more of something if you run out of it.

    4. Keep the secondary essentials in your closest drawer

    You can keep things like extra pens, whiteout, stationary, binder clips, and staples in your closest desk drawer. A compartmentalized storage tray can help keep things organized while out of sight.

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    5. Hide it in plain sight

    Attractive decorative storage trays, drawers, and cubes work double duty by keeping non-essentials out of the way and giving your desk some personality.

    6. Use your walls (sparingly)

    Instead of putting sticky notes anywhere you can or having a clogged cork board, use a whiteboard. This ensures your daily to-do list is never more than you can actually handle in a day, and keeps you from having to solve the mystery of the missing Post-It. Keep your floorspace clear by using hooks to hang things like bags and coats.

    7. Files are your friend

    If it’s a completed or upcoming project, file it away accordingly. If it’s ancient or obsolete, trash it. If it’s something you’re actively working on that day, it can stay in a file folder on top of your desk.

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    8. Lose the paper trail

    Make digital archives (scan, then save as a PDF) of old documents then toss them (or put them into storage if you’re really attached). Doing this will let you free up file space that can be used for in-progress projects.

    9. Keep a shredder next to your trashcan

    Have one multi-tiered storage tray for incoming and outgoing mail. Resist the temptation to start another pile somewhere else once it’s full. Open your incoming mail over the trashcan and immediately shred or recycle what you don’t need.

    10. Schedule daily maintenance

    Once you have everything under control, set an alarm on your phone and schedule 10 minutes at the end of each workday to keep it that way. This will help you get into the habit of being tidy. Plus, it’s much easier than waiting for things to pile up and having to start from scratch every time.

    (Photo credit: Businessman with Messy Desk Asking for Help via Shutterstock)

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    Last Updated on August 13, 2020

    12 Essential Apps for Entrepreneurs To Be Highly Productive

    12 Essential Apps for Entrepreneurs To Be Highly Productive

    If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

    With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

    1. Evernote

      Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

      2. DropBox

        DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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        3. Audible

          Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

          4. TripIt: Travel Planner

            Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

            5. Lastpass

              “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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              6. Any.Do

                Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

                7. CamCard

                  Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                  8. Flowdock

                    A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                    9. Instapaper

                      The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                      10. Expensify

                        While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                        11. Upwork

                          Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                          The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                          12. Zoom

                            Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                            Bottom Line

                            By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                            Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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